Friday, July 21, 2017

Deputy Director, GSA (Capital Programs)

Recruitment #16-0194-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.

Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks are not accepted. Applications will only be accepted on-line.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Applications will only be accepted on-line. Postmarks are not accepted. Failure to submit the Application or Supplemental Questionnaire will result in disqualification.

DESCRIPTION

THE COMMUNITY

Alameda County is located on the east side of the San Francisco Bay Area. Referred to as the “East Bay”, the region has been the fastest growing group of communities in the San Francisco Bay Area for more than two decades. Alameda County is popular because of its desirable location, incredible diversity, ideal climate, broad economic base, plus its range of available housing and business opportunities.

Alameda County is one of the most culturally and ethnically diverse regions in the country offering a rich array of cultural, educational, and recreational activities, including the Oakland Museum, Chabot Space and Science Center, Oakland East Bay Symphony, and the Livermore and Tri-Valley Wine Country. Alameda County is home to the Oakland Athletics, Oakland Raiders, and Golden State Warriors. The University of California, Berkeley; and California State University, East Bay are two of several distinguished academic institutions in Northern California.


THE COUNTY OF ALAMEDA

Alameda County has a population approaching 1.6 million residents making it the second largest county in the Bay Area and the seventh largest in the State. The County encompasses 14 cities, as well as 6 unincorporated communities and rural areas that span a total of 738 square miles.

The County operates under a charter form of government and is governed by a five-member Board of Supervisors. The Board is responsible for setting policy, overseeing all County operations, approving the organization’s annual budget, and representing the County in a number of areas including its numerous special districts and regional agencies. The Board-appointed County Administrator leads a team of department heads who work collaboratively to carry out County programs and initiatives.

Alameda County employs over 9,000 employees working in 21 different agencies and departments and has an annual budget of nearly $2.7 billion. The County provides a full spectrum of services, including general government and internal services, health care, social services, public works, criminal justice, and other public safety services.  

OUR MISSION AND VISION
Alameda County’s mission is to enrich the lives of its residents through visionary policies and accessible, responsive, and effective services. Our vision is to be recognized as one of the best Counties in which to live, work, and do business.  

THE AGENCY AND DIVISION
Alameda County General Services Agency (GSA) provides a host of centralized services including building maintenance, procurement and contract administration, capital project management, real property and portfolio management, sustainability services, energy management, environmental and hazardous materials management, transportation services, and other countywide support services.

The Capital Programs Division
is responsible for providing cost effective and timely management of capital program services to County departments/agencies and special districts in the development of space planning, architectural planning and design, construction management, project management, code and ADA compliance, and environmental and hazardous materials management. The Capital Programs Division has a budget range of $500 million to $1.2 billion and consists of 18 employees, including a Design & Construction Manager and Environmental Program Manager.

Alameda County has been recognized nationally for excellence in green building design and construction and continues to receive awards from various associations, including the Construction Management Association. Two new facilities that are part of the Highland Acute Tower Replacement Project in Oakland, the County’s largest design and construction project, recently received the Leadership in Energy and Environmental Design (LEED) Gold Certification from the U.S. Green Building Council. The County also received LEED Platinum Certification for the REACH Ashland Youth Center.

   

THE POSITION
Under administrative direction of the Chief Deputy of Operations, the Deputy Director plans, organizes, coordinates and directs the operations of the Capital Programs Division of the General Services Agency. The Deputy Director, Capital Programs is responsible for design, engineering, and architectural, services and construction services for all County buildings and building systems. Key responsibilities include:

• Provide leadership and administrative policy direction to the Capital Programs Division
• Analyze operations to determine cost effectiveness, maintain standards, and improve operations
• Facilitate strategic and operational planning for the division and strategic Master Facility Planning
• Develop and evaluate policies, procedures, initiatives, goals, and objectives
• Oversee the performance of construction contractors and consultants
• Prepare and administer the division’s budget
• Oversee the preparation of Board letters, reports, and presentations
• Make presentations and represent the Agency before the Board and community groups

OPPORTUNITIES & CHALLENGES
Major initiatives and challenges facing the new Deputy Director, Capital Programs include:
 
• Oversee robust design and construction projects
• Provide design input on significant projects
• Advance facilities master plan design
• Develop uniform approach to construction, budget management, and financial performance
• Develop strategic partnerships with community representatives, external agencies, and other organizations

THE IDEAL CANDIDATE
Alameda County General Services Agency is seeking a strong, innovative, and strategic leader to provide cost-effective and timely management of capital program services. The incumbent must be comfortable working in a highly political environment and is expected to have strong political acumen and sensitivity. Additionally, the ideal candidate should embody the following experience and qualifications:
 
• Collaborative leader who inspires trust, empowers others, and fosters a teamwork environment
• Able to lead change management
• Ethical and trustworthy
• Strong project management skills, including track record of keeping projects on schedule and within budget
• Familiarity of social contracting programs
• Strong analytical and problem-solving skills
• Interact effectively with all levels of the organization and work with a diverse population
• Communicate clearly and concisely with credibility and confidence, both written and oral
• Able to identify and resolve complex and sensitive issues with diplomacy and tact
• Able to promote diversity and inclusion in a multicultural environment

Click here to view the recruitment brochure.

MINIMUM QUALIFICATIONS

Education: Possession of a bachelor’s degree from an accredited college or university in public administration, business administration, accounting, finance, marketing, economics, or in a related field. AND

Either I:
Experience: The equivalent of five (5) years of full-time experience in the class of Design and Construction Manager, Medical Facilities Development Program Manager, Sustainability Program Manager, Energy Program Manager or Environmental Program Manager.

OR II:
Experience: The equivalent of eight (8) years full-time professional-level supervisory and administrative experience, including budget preparation; program management; and directing the design, construction, installation, or maintenance of a large variety of commercial and institutional facilities involving energy efficiency equipment, multi-faceted environmental risk assessment, or complex remediation issues.

Substitution: Completion of the Alameda County Management Academy “Management and Supervision Certificate Program” may be substituted for six (6) months of the required experience in either pattern I or II above.

Possession of a master’s degree from an accredited college or university may be substituted for two (2) years of the required experience in pattern II above.

License:Possession of a valid California Motor Vehicle Operator's license.

Special Requirement:

• Certification as a Registered Professional Engineer in the State of California in either Civil, Electrical,
  Mechanical Engineering or Structural Engineering; or

• Certification as a Registered Architect in the State of California; or

• Certification as a Registered Environmental Assessor in the State of California; or

• Master’s degree and 8 years of design and construction project management experience. 

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge, skills and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Principles of organizational management
• Human Resources management
• Project management
• Strategic planning
• Principles of effective supervision
• Fiscal and budgetary policies
• Effective public relations and governmental policies
• Basic engineering disciplines (electrical, mechanical, HVAC, chemical, civil, industrial)
• Buildings systems and management
• Building safety and security practices
• Applicable building codes and standards
• California public contract code
• Applicable governmental regulatory requirements
• Communication technology
• Procurement principles and practices
• Energy management principles and practices
• Environmental issues, risk assessment, mitigation techniques
• Facility design and construction
• Contract development

Ability to:
• Communicate effectively orally and in writing
• Make sound decisions
• Analyze and solve problems
• Plan and organize
• Analyze budgets
• Manage and control
• Lead
• Demonstrate interpersonal sensitivity
• Be flexible
• Adapt to stress
• Negotiate
• Provide customer service
• Be results oriented

EXAMINATION COMPONENTS

The examination will consist of the following steps:

  1. A review of candidates' applications to verify possession of minimum requirements.
  2. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process; review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process which may involve an interview with Bob Murray and Associates.
  3. Those candidates scoring highest on the screening for best qualified will move on to the next step in the examination process, an oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

We reserve the right to make changes to the announced examination components.

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

Deadline for Filing:

Friday, January 13, 2017

Review of Applications for Minimum Qualifications:

TBD

Review of Supplemental Questionnaire for Best Qualified:

TBD

Oral Examination:

TBD

*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN*

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Welfare Benefits

  • Medical – HMO & PPO Insurance
  • Dental – PPO & DHMO Insurance  
  • Vision
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage) 
  • County Allowance (Employer Credit)
  • Health Flexible Spending Account
  • Dependent Care Flexible Spending Account
  • Accident, Critical Illness & Hospital Indemnity
  • Long Term Care Insurance
  • Employee Assistance Program

For your Financial Future

  • Short-term Disability Insurance
  • Long-Term Disability Insurance
  • Retirement Plan – (Defined Benefit Pension Plan)
  • Deferred Compensation Plan

For your Work/Life Balance

  • 11 paid holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Group Auto/Home Insurance
  • Commuter Benefits Program
  • Group Legal
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Sam Gee, Personnel Services Manager
Human Resource Services, County of Alameda
510-267-9492

Alameda County is an Equal Opportunity Employer