Clerical Operations Supervisor

Come, join our team!

Solano County is a growing community that reaps the benefits of its ideal location for those who live and work here. The blend of agriculture, corporate business and pleasant lifestyle enhance the attraction of Solano County. With a thriving agricultural economy, the County is also home to biotechnology and other growth industries.

We are currently seeking dedicated staff to join the County as a Clerical Operations Supervisor.

To learn more about Solano County, please visit:  www.solanocounty.com

Under direction, the Clerical Operations Supervisor plans, organizes, and supervises the activities of a clerical unit performing routine work of average difficulty and complexity in the processing of documents and records. The Clerical Operations Supervisor must have knowledge of and previous experience in a lead capacity in the area of assignment. This position serves as a member of the department's management/supervisory team.

The eligible list created as a result of this recruitment will be used to fill part-time, and full-time regular, limited-term, or extra-help positions as vacancies occur throughout the County.

POSITION REQUIREMENTS

Experience:

High school diploma or GED; supplemented by three (3) years of full-time work experience, including eighteen (18) months in a lead capacity, which demonstrates possession of and competency in the requisite knowledge and abilities.

Positions in the District Attorney, Public Defender, and County Counsel offices required a High school diploma or GED; supplemented by three (3) years of Legal Secretary experience, preferable in a California District Attorney, Public Defender, or County Counsel's office.

SPECIAL REQUIREMENTS

Applicants are required to demonstrate Intermediate Word Processing skills (showing proficiency at 70% or higher) by the final filing date. See "Document Submittal Requirements" for more information.

To view the job description for this position, please visit:  
http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15604

Solano County offers a cafeteria-style medical package with health benefits, offered through CalPERS. The County contribution for family coverage for the 2016 calendar year is $1,455.62 per month. The County offers a cash back provision for those who choose employee-only or who waive medical insurance coverage. The County may offer a supplemental contribution for employees enrolled in Employee plus Two or More coverage.

Dental and vision insurances for the employee and eligible dependents are paid 100% by the County.   

Solano County participates in CalPERS retirement and contributes to Social Security.

The County observes 12 fixed, paid holidays per year.  

Vacation is accrued at approximately 10 days per year for the first 3 years.

Sick leave accrues at approximately 12 days per year. 

Employees are eligible to receive an additional 2.5% longevity pay, per level, after the completion of continuous service at 10, 20, 25, 30 and 35 years.

To view the benefits for a regular position, please visit:

http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16515 

Extra-help employees who work less than 29 hours per week do not typically receive or accrue benefits of regular employees during their period of employment. All extra-help employees accrue .034 hours of Sick Leave for every full hour worked. To view the benefits for this extra-help position, please visit: https://admin.solanocounty.com:4433/civicax/filebank/blobdload.aspx?BlobID=21216 

06/15/2016    Date for County Word Processing test. Please see "Document Submittal Requirements" for more information about testing and the required certificate.

06/17/2016    Deadline to submit application and all required documents.

07/04/2016    Tentative week for written exam.

07/25/2016    Tentative week for oral board interviews for most qualified applicants.

Based on the information provided in the application documents, the qualified applicants may be invited for further examination and will either be pre-scheduled by the Department of Human Resources or be invited to self-schedule. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a written and/or practical exam, an oral board exam, or any combination listed. Information contained herein does not constitute either an expressed or implied contract.

A minimum score of 70% is required to continue in the selection process, unless otherwise announced.

All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted.  These provisions are subject to change.

RETIREES - Solano County invites all qualified candidates to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.

An Intermediate Word Processing certificate is required for this recruitment. All candidates must submit a copy of their Intermediate Word Processing certificate by the final filing date.

Candidates who fail to submit their Intermediate Word Processing certificate by the final filing date will be disqualified from the recruitment. 

Word Processing Certificate Requirements: An Intermediate Word Processing certificate must show intermediate proficiency at 70% or higher.  It may not be more than 12 months old at the time of application, must be from an accredited school or a qualified agency, and must contain the examiner’s signature.  Certificate obtained through the internet (online) will not be accepted.

Word Processing Testing:  The County is offering an Intermediate Word Processing test at no cost on 6/15/16 for the Clerical Operations Supervisor recruitment only. This is the only date available. Interested applicants who have completed and submitted a recruitment application must send an email to recruitment@solanocounty.com no later than 5:00pm on 6/13/16 to request testing.

If applicants are unable to attend the County certificate testing, applicants must still submit a copy of a valid certificate by the final filing deadline. To find out how to obtain a valid certificate please visit our Frequently Asked Questions http://www.solanocounty.com/depts/hr/jobs/faq.asp#777. Certification materials submitted to a prior recruitment will not be applied to this recruitment. Test/certification results may not be more than 12-months old at the time of application, to include test results that were proctored by Solano County.

Applicants that have participated in prior Solano County Word Processing testing must contact recruitment@solanocounty.com by the final filing deadline to request their prior results be applied to this recruitment. This will not be done automatically.

How to Submit Your Documents

In addition to uploading attachments when applying online, candidates may submit documents in-person or by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA  94533, by fax to (707) 784-3424, or by email to recruitment@solanocounty.com.  When submitting documents in-person, by mail or by fax, include the recruitment title (Clerical Operations Supervisor) and the recruitment number (16-785070-01).  If submitting documents by email include the recruitment title and recruitment number in the subject field.