Administrative Secretary

Do you enjoy a fast paced work environment?

Solano County is a growing community that reaps the benefits of its ideal location for those who live and work here. Fortunate to have a thriving agricultural economy, the county is also home to biotechnology and other growth industries. Solano County makes every effort to operate its programs and services as efficiently and effectively as possible. The County needs dedicated and motivated staff to meet the needs of its citizens.

Administrative Secretaries provide responsible administrative support to the daily operations of a division manager, department head, or superior; handle a variety of sensitive and/or complex administrative matters using independent judgment in applying established practices and procedures; perform a wide variety of clerical, secretarial, and word processing duties; type, file, and distribute a variety of docu­ments; respond to requests for information from board members, supervisory staff or public; perform related duties as required.

As an Administrative Secretary, you will perform a variety of complex administrative support duties as a primary and continuing part of assigned responsibility to division manager or superior.  You may be responsible for on-going or re-occurring projects, supervising the work of clerical support staff, and/or secretarial work which require the application of specialized knowledge (such as document preparation and processing procedures). Incumbents have broad latitude in decision making and frequently make decisions without review. 

To review the full job description which includes examples of duties, please visit: http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=15298

The current vacancies exist in the Health and Social Services Department and the Public Defender's Office for regular positions.

The eligible list created as a result of this recruitment will be used to fill full-time and part-time regular, limited-term or extra-help positions as vacancies occur throughout the County.

POSITION REQUIREMENTS:

Education/Training:  

High school diploma or GED  

AND

Experience:

Three (3) years of full-time work experience in an administrative capacity supporting a professional or management position, including three (3) months experience working with and supporting a management or professional position that demonstrates possession of and competency in the requisite knowledge and abilities. OR

Three (3) years of full-time work experience as an Office Assistant III in Solano County.

Solano County offers a comprehensive benefit package to full and part-time employees which includes a cafeteria-style medical package with health benefits offered through CalPERS. The County contributes 75% of the Kaiser family rate for the Bay area for coverage that begins the first of the month following date of hire. The County offers a cash back provision for those who choose employee-only medical coverage or those who waive medical insurance coverage. Dental and vision insurances for the employee and eligible dependents are paid 100% by the County.

Solano County participates in CalPERS retirement, and contributes to Social Security.

Vacation is accrued at approximately 10 days per year for the first 78 full time pay periods (approximately 3 years). Sick leave accrues at approximately 12 days per year. Additionally, the County observes 12 fixed, paid holidays per year.

To review complete benefits information, please visit http://www.solanocounty.com/civicax/filebank/blobdload.aspx?blobid=16512

Based on the information provided in the application documents, the best qualified applicants will be invited for further examination. All applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a written and/or practical exam, scoring the supplemental questionnaire, an oral interview, or any combination listed. Information contained herein does not constitute either an expressed or implied contract.

RETIREES - Solano County invites all to apply for positions; however pursuant to Government Code Section 21221(h) and 21224, hiring restrictions may apply to California Public Sector Pension Plan Retirees.

All potential new hires and employees considered for promotion to management, confidential or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted.  These provisions are subject to change.  

A minimum score of 70% is required to continue in the selection process.

Candidates must submit ALL of the following documents to the Human Resources Department by the final filing date.

1.  A keyboarding (typing) certificate verifying a minimum corrected NET speed of 50 words per minute (please note: must be a timed 3 - 5 minute test & include the gross number of words typed per minute & the number of errors)

2.  An Intermediate Word Processing Certificate verifying skills at 70% or above

3.  An Intermediate Excel Spreadsheet Certificate verifying skills at 70% or above

The certificates may not be more than (12) months old at the time of application; they must be from an accredited school or other agency and include test date and examiner's signature.  Online test certificates will not be accepted. Failure to submit these certificates by the final filing date will disqualify you from further consideration in the recruitment process.

Certificate Testing

Solano County is also offering Word, Excel and typing testings at no cost on July 31, 2015 from 9:30 AM - 3:00 PM for the Administrative Secretary recruitment only. Seating is very limited and available on a first come, first served basis.

Interested applicants who have completed and submitted the online application should call Jill Bowes-Anderson at 707-784-7911 to sign up for a slot by 5:00 PM Thursday, July 30, 2015.

If applicants are unable to attend the County Word, Excel and typing testing, please contact your local one-stop, or temporary placement agency where you can obtain certificates.

In addition to uploading attachments when applying online, candidates may submit documents in-person, by mail at Solano County Department of Human Resources 675 Texas Street, Suite 1800, Fairfield CA 94533, by fax to (707) 784-3424, or by email at recruitment@solanocounty.com  When submitting documents in-person, by mail or by fax, include the recruitment title (e.g., Administrative Secretary) and the recruitment number (e.g., 15-783250-02).

This Supplemental Questionnaire will be used to determine applicants’ qualifications for this position and whether they will continue in the recruitment process; therefore, applicants are encouraged to answer all questions thoroughly and completely.  Omitted information will not be considered or assumed.  Applicants who have no experience in a specific area are recommended to state "no experience in this area" instead of leaving the space blank.

1. Please describe your experience in providing administrative support to a division manager, department head, or superior. Include the dates, place of employment, and a description of the administrative support provided.

2. Please describe your experience taking and transcribing minutes and creating agendas.

3. Please describe your experience in handling confidential information. Describe the ways you ensure that confidential information is kept confidential.

4. I understand that this recruitment requires an Intermediate Word Processing certificate that demonstrates proficiency at 70% or higher.  The certificate may not be more than 12 months old at the time of application, must be from an accredited school or a qualified agency, and must contain the examiner’s signature.  Certificate obtained through the internet (online) will not be accepted.

I further understand that failure to provide the Intermediate Word Processing Certificate as required in the job announcement by the final filing date will result in disqualification from this recruitment. 

    _____Yes     _____No

5.  I understand that this recruitment requires a typing certificate with a minimum corrected NET speed of 50 words per minute.  The typing certificate must indicate a timed 3 - 5 minute test; include the gross number of words typed per minute, and the number of errors.  Typing certificate may not be more than 12 months old at the time of application, must be from an accredited school or a qualified agency, and must contain the examiner's signature. Typing certificates obtained through the internet (online) will not be accepted.

I further understand that failure to provide the typing certificate as required in the job announcement by the final filing date will result in disqualification from this recruitment.. 

    _____Yes     _____No

6.  I understand that this recruitment requires an Intermediate Excel Certificate that demonstrates proficiency at 70% or higher.  The certificate may not be more than 12 months old at the time of application, must be from an accredited school or a qualified agency, and must contain the examiner’s signature.  Certificate obtained through the internet (online) will not be accepted.

I further understand that failure to provide the Intermediate Excel Certificate as required in the job announcement by the final filing date will result in disqualification from this recruitment. 

    _____Yes     _____No

8/17/15                     Deadline to submit application and required documents

7/31/15                     Word, Excel and typing tests offered on this date by appointment

9/1/15                       Tentative Written Exam

9/14/15 - 9/18/15    Tentative week for Oral Board Interviews

To be eligible, applicant must have served at least 181 consecutive days of active duty in the Armed Forces of the United States and have received either an honorable discharge or a general discharge under honorable conditions.  A COPY OF THE DD 214, SHOWING DISCHARGE TYPE, MUST BE RECEIVED IN THE HUMAN RESOURCES DEPARTMENT BY THE FINAL FILING DATE.  Applicants who have a service connected disability must submit a recent award letter from the VA stating they are receiving disability benefits for service connected reasons.  Disability must be rated at least 10% to be eligible for disabled veteran's points. 

It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job.

APPLICANTS WITH DISABILITIES:  Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need special testing arrangements, must complete the following Request for Testing Accommodation by Applicants with Disabilities Form: http://webstartadmin/civica/filebank/blobdload.asp?BlobID=6664.

This form must be received in the Human Resources Department by the final filing date of the recruitment. Applicants will be contacted to discuss the specifics of the request.   

                       Click here to take a video tour of Solano County 

Located 45 miles northeast of San Francisco and 45 miles southwest of Sacramento, Solano County is home to rolling hills, waterfronts and fertile farmland.

Solano offers a blend of agriculture, corporate business, cultural venues, festivals and events, and provides

residents with many recreation and entertainment choices. The County is also home to Travis Air Force Base. With its strategic location, affordable housing, natural resources, responsible land use planning, and attractive quality of life, Solano County is a great place to live, learn, work and play.

County Population (January 2012): 413,786

The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.  

SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER