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District Attorney's Investigative Assistant

Domestic Violence Paralegal

Recruitment #pex-8132-059131

Introduction

 

JOB ANNOUNCEMENT

San Francisco District Attorney’s Office

 

Classification:                        8132 – District Attorney Investigative Assistant

                                                  One (1) Full Time position

           

Assignment:                             District Attorney’s Domestic Violence Unit

Salary:                                       $ 56,628 - 72,254  annually

 

Application deadline:            Wednesday, July 11, 2012, by close of business, 5:00 p.m.

 

Type of appointment:         This position is a permanent exempt appointment.  Pursuant to the City & County of San Francisco Charter, Section 101.04, any persons occupying a position under exempt appointment shall not be subjected to civil service selection, appointment and removal procedures.  Exempt employees shall serve at the pleasure of the appointing officer. 

Description of position:       Using various legal support and case management software, provides administrative and paralegal support for the criminal prosecution of pending cases.    As needed and directed, will rotate to other units within the office.  Working under the guidance and direction of the Assistant District Attorney Attorneys, the essential functions of the classification include:

 

  • Prepares work product of discovery for use in court.
  • Collects all materials for all DV cases, communicates with Police Department’s Domestic Violence inspectors, attorneys, police department personnel, other law enforcement agencies, public defenders and private attorneys, and/or related witnesses to obtain and coordinate discovery for trials and ensure integrity of case files.  
  •  Participates in investigative work involving various types of criminal law, including but not limited to interviewing witnesses; fact-finding in the preparation of legal documents and instruments and prepares reports on investigations.  Assists in arranging subpoenas for the appearance of witnesses to present evidence and present testimony in court.   
  •  Investigates, collects and compiles case materials and documentary evidence in criminal prosecution under the jurisdiction of the District Attorney. 
  • Analyzes exhibits, witness statements and pleadings pertinent to criminal prosecution.  Assembles exhibits and performs such other duties as are necessary during the course of criminal prosecution. 

  • Performs transcription of legal dictation from tape, CD, Dictaphone or longhand notes.  Due to time sensitivity of court deadlines, may perform this duty on a rush basis as necessary and directed.
  • Communicates with Police Department’s Domestic Violence inspectors, attorneys, police department personnel, other law enforcement agencies, public defenders and private attorneys, and/or related witnesses to obtain and coordinate discovery for trials.  Includes answering and screening telephone callers; personally assists callers by providing correct, accurate information May also assist in coordination of witness testimony for interviews and/or court.  
  •  Maintains case files, update files with criminal histories, and archives according to records retention polices established by the office.   Includes the opening, maintenance, monitoring and closing of legal case files, as well as maintaining correspondence and records files.
  • Maintains accurate program records and compiles statistics relating to the work of the unit as required by grantors and by office procedures.  May assist Finance staff with writing grant proposals and audits.  
  •  Abstracts information from various sources and puts general information into proper legal form. Generation of complaints for Arraignment Calendars for Felony Courts and Misdemeanor Calendar Complaints to meet daily court deadliness.  Uses case management software to enter pleadings.
  • Assists attorneys with the set up and preparation of trial equipment such as laptops, speakers, projectors for power point presentations and/or playing recorded interviews for court proceedings and jury trials.
  • Indexes all closed files in Excel Database, scans all statistics into required database prior to sending files to storage to ensure that files, when required, are readily available.   
  • Screens office and telephone callers; personally assists callers by providing information when possible.
  • Trains interns in Department procedures and ensures that interns complete work assigned by Assistant District Attorneys.
  • Working under the supervision of the Charging Unit Supervisor, uses case management system, DAMION, to charge cases, obtain case information and amend pleadings used by the Department. Preparation of case files for court.
  • Performs other duties, as needed and assigned, supporting the investigation and preparation of cases for prosecution. 

Minimum Qualifications:

Possession of an Associate of Arts degree or higher, paralegal certificate, a minimum of two years experience within the criminal justices system or an equivalent combination of training and experience suitable to success in a busy law office environment.

Desirable Qualifications:

  • Good working knowledge of existing criminal law, legal procedures, investigative techniques and methods, presenting and preserving evidence.
  • Ability to prioritize and organize case materials on a daily basis and respond to the distinct needs of each attorney assigned to Domestic Violence Unit.
  • Computer skills for word processing and database management and trial presentations.
  • Ability to speak and write effectively, demonstrate ability to apply analytical thinking to critical projects, and accept and apply oral and written direction.
  • Ability to effectively communicate with internal and external customers including, but not limited to, attorneys, investigators, police officers and other law enforcement personnel, civilian witnesses and the public.
  • Ability to function in a big volume faced paced law office environment
  • Demonstrated ability in Microsoft Office software, including Microsoft Word, Excel
  • Experience using law practice software such as:  PowerPoint, Acrobat Professional, Photoshop, Westlaw, Lexis-Nexis, CALJIC/CALCRIM Jury Instructions, DAMION case management software. 
  • Ability to prepare video;/audio/data files for trial presentation, build PowerPoint presentations, courtroom setup using notebook computer/projector/ELMO and use case management system to research cases. 
  • Experience in a government or public law office environment.

How to Apply:

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

 

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

 

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

 

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

 

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

 

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Evette Taylor-Moncahino, at (415) 553-1009.

 

Selection Procedure:

All applicants meeting the minimum qualifications may not be invited to participate in the interview process.  

 

Verification:

Applicants may be required to submit verification of qualifying education and experience at any point in the application, examination and/or departmental selection process.  Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

 

 

Requests:

Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at

http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

 

Information regarding requests for Veterans Preference can be found at:

http://www.sfdhr.org/index.aspx?page=20#veteranspreference

 

 

General Information concerning City and County of San Francisco Employment Policies and Procedures:

 Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

 

Terms of Announcement:

Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

[Note to Analyst:  For PBT only, add to above this section:] The terms of this announcement may be appealed under Civil Service Commission (CSC) Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule. Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted to the Executive Officer of the CSC within five (5) business days of the announcement issuance date.

Copies of Application Documents:

Applicants should keep copies of all documents submitted, as these will not be returned. 

 

Right to Work:

All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Additional Information:

General information concerning getting a job and employment procedures may be found online at:

http://www.sfdhr.org/index.aspx?page=20.

Exam Type:   PEX

Issued:  June 27, 2012

Micki Callahan

Human Resources Director

Department of Human Resources

Recruitment ID Number: PEx 8132 059131

ETM (415) 553-1009

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, typically a 7.5% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.