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1840 Junior Management Assistant

Safety - Transit Safe Unit

Recruitment #PEX-1840-059815

Introduction

      

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The following information describes the civil service classification for which applications are being solicited. Make sure you read the entire announcement before completing the application form.

The purpose of this announcement is to fill a vacant position in this classification.

Division: Safety
Section/Unit: Safety – Transit Safe Unit
Work Location: 1 South Van Ness Avenue, 7th floor, San Francisco, CA 94103

Position Description:
This is a limited term project position assigned to the Safety division of the San Francisco Municipal Transportation Agency (SFMTA) focused on the replacement and migration project for the Agency’s existing system to a new technology that will archive, track and allow full analysis and measurement of key safety data and performance indicators. The Transit Safe Replacement Project is critical for the SFMTA’s Safety Division which relies on the database in order to comply with the federal transportation and workplace regulations.

Under supervision, the incumbent serves as the Lead Management Assistant with responsibility for overseeing the data migration and integration process for the Transit Safe Replacement Project.  Incumbent administers the analysis and transfer of data from the existing system to the new technological safety database the SFMTA is acquiring.  Incumbent audits safety records in the existing Transit Safe system, participates in the procurement process for the new technology and oversees the work of supporting administrative staff tasked with data processing.  Incumbent analyzes data, devises reports and ensures regulatory compliance.

The incumbent interfaces with various professionals of the transportation industry including state and federal regulatory compliance agencies.

Examples of Important and Essential Duties:
• Acts as project leader while managing and coordinating the Transit Safe Replacement Project. 
• Participates in the solicitation process for the new technology. 
• Administers safety records in the existing Transit Safe system for quality control.
• Assists in developing materials and information for Request for Information, vendor selection criteria and scheduling
• Aids in defining metrics for the new database system application as related to transportation coding.
• Collects incident data, evaluates investigations and creates reports for the migration and integration process.
• Aids in the development of training materials, content and process for the new system
• Oversees the work of supporting administrative staff tasked with data processing.
• Interacts with state and federal safety regulatory agencies.

MINIMUM QUALIFICATIONS:
Possession of a Bachelor's Degree from an accredited college or university with major coursework in public or business administration, accounting, finance, economics, social sciences, education or related fields, or other subject areas closely related to a specific departmental program or function.

Substitution: Applicants may substitute up to two (2) years of the required education with additional qualifying experience in program/office/operations management, budget development and/or administration, or contract/grant administration. One year (2000 hours) of additional qualifying experience will be considered equivalent to 30 semester units/45 quarter units.

Desirable Qualifications:
• Experience working in a transit agency and/or transportation industry.
• Full knowledge and understanding of transportation safety regulations, reporting regulations and terminology.
• Ability to interact with diverse cross sections of professionals including transportation professionals and professionals of outside federal and state regulatory agencies specialized safety critical staff.
• Familiarity and knowledge of competitive bid process including needs assessment for technology, RFP/RFI design and monitoring and control of contracts.
• Experience and knowledge of computer programs and technology such as integrated database systems.

HOW TO APPLY:
San Francisco Municipal Transportation Agency employment applications for this position will be accepted through an online process only. Visit www.jobaps.com/sf to begin the application process.
 
* Choose “1840 Junior Management Assistant” (PEX-1840-059815) from the list of employment opportunities
* Click “Apply” located under the position salary information and read and acknowledge the information
* Click on “I am a New User” if you have not previously registered, or on “I have Registered Previously”
* Follow instructions given on the screen

Computer kiosks are available for the public from 8:00 a.m. to 5:00 p.m. Monday through Friday to file online applications in the lobby of the Department of Human Resources, 1 South Van Ness Avenue, 4th Floor, San Francisco and in the lobby of SFMTA Human Resources office, 1 South Van Ness Avenue, 6th Floor, San Francisco.

Applicants may be contacted by email about this announcement.  Therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses: (@sfgov.org, @sfmta.com).

Upon successful submittal of the application online, the applicant will receive a notification on the screen, as well as in the applicant’s e-mail inbox, acknowledging the receipt of the application by the SFMTA - Merit Section. If you are having difficulty submitting your application online, please contact us at 415-701-5003 between 8:30 a.m. to noon and 1:00 p.m. to 4:30 p.m. (Monday-Friday, excluding holidays).

VERIFICATION:
Applicants may be required to submit verification (proof) of qualifying experience and education at a later date. Verification of experience, if requested, must be on the employer’s letterhead and must show the name of the applicant, job title(s), duties, dates of service, and must be signed by the employer. City employment may be verified by submitting a performance evaluation in lieu of other verification. City and County employees will receive credit for the duties of the class to which appointed. Credit for experience obtained outside of the employee’s class will only be allowed if recorded in accordance with the provisions of Civil Service Commission Rules. Verification may be waived if impossible to obtain. Waiver requests will be considered on a case-by-case basis. Failure to submit the required verification or request for waiver when requested will result in disqualification.
 
SELECTION PROCEDURES:
Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process.

Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the SFMTA by phone at 415-701-5003 or 415-701-5043 (TTY); or in writing to: SFMTA Human Resources, Merit Section, 1 South Van Ness, 6th Floor, San Francisco, CA 94103.

NOTES:
Make sure your application and any attachments to the application submitted at the time of filing are complete and accurate and include details on all experience, education, training and other information that qualifies you for this recruitment. Failure to submit a complete and accurate application at the time of filing may result in your ineligibility for this recruitment or inability to receive full credit for scoring purposes. Any new information concerning work experience, education, training and other information that is submitted after the filing deadline may not be used for scoring or considered to determine whether you meet the minimum qualifications.
 
         MINORITIES, WOMEN AND PERSONS WITH DISABILITIES ARE ENCOURAGED TO APPLY
                                               AN EQUAL OPPORTUNITY EMPLOYER

 

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, typically a 7.5% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.