Administrative Technician - Confidential

THIS RECRUITMENT IS OPEN TO PERMANENT OR PROBATIONARY PLACER COUNTY EMPLOYEES ONLY. 

Interdepartment Transfer/Voluntary Demotion Eligibility Criteria:

• Currently a permanent or probationary Administrative Technician.
                                   OR
• Currently a permanent or probationary county employee with an equivalent salary to Grade 76*.
• The difference between Step 5 of your current salary grade and Step 5 of Grade 76 is less than 5%, or at any hourly rate above Grade 76 and willing to voluntarily demote.
                                   AND
• Meet the minimum qualifications of the classification.

* Salary Schedule/Grades can be found here.

To check whether or not the top step of your salary is within 5% of the top step of Administrative Technician, click here.  You will need to know the top step of your current salary range (base hourly rate).

The current vacancy is in the Personnel department.  Administrative Technician positions in Personnel provide technical support to assigned departments in a variety of ways, depending on assignment.  Examples of duties include the following:

• Developing, coordinating, and implementing recruitment and selection related activities
• Preparing technical documents related to assigned program activities
• Intrepreting policies and procedures to internal and external customers
• Reviewing and processing payroll paperwork
• Reviewing and processing leave paperwork
• Providing information to employees regarding benefits
• Preparing correspondence to customers and the public

 Desired Skills:  The ideal candidate will be able to maintain confidentiality of information, have excellent customer service skills, and have experience/familiarity with Placer County's ACORN and JOBS systems.

To provide responsible para-professional administrative and technical assistance by coordinating, monitoring and reporting on various departmental activities of a routine and recurring nature; to perform administrative and technical work of assigned program area; and to review routine administrative requests related to area of assignment.

Receives direction from assigned management, professional or supervisory personnel.

May exercise technical and functional supervision over assigned clerical staff.

Duties may include, but are not limited to, the following:

• Develop, coordinate, and implement program activities of a technical area of assignment related to department activities; prepare technical documents related to program activities.
  Respond to requests for documentation related to assigned area of responsibility; explain and interpret assignment area policies and procedures to internal or external customers.
• Perform technical and paraprofessional duties related to area of assignment including interpreting, analyzing, and determining compliance or acceptance of information and materials; prepare reports to document results of duties performed.
• Assist professional staff in performing and conducting studies, special projects, administrative and technical functions; perform data collection and analysis; prepare draft reports and technical documents.
• Establish and maintain systems related to assigned technical areas of responsibility; monitor area activities and report progress as required.
• Ensure areas of responsibilities are in compliance with related laws, codes, ordinances, and legislation; advise staff of any irregularities in compliance.
• Review and verify documents related to department activities including budgets, grants, claims, legislation, classification, recruitment and selection, employee benefits, personnel actions, election documents, and/or other related information.
• Establish and maintain filing and reporting systems as necessary; provide relevant information to relevant parties prepare and type correspondence and compile and type reports.
• Compile and develop information for special studies and reports from a variety of resources; assist with various special projects, including coordination, research and development of systems.
• Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
• Perform related duties as assigned.

It is the applicant's responsibility to identify in their application materials how they meet the minimum qualifications listed below.

Experience: Three years of responsible administrative clerical or technical experience preferably in the subject area to which assigned.

Training: Equivalent to completion of 60 units of college level course work including completion of the general education requirements leading to an Associate of Arts degree.

Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Personnel Department.

Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency.

License or Certificate: May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

Knowledge of:

• Principles and practices of administrative and/or technical area to which assigned including, but not limited to, claims, legislation, budget, grants, personnel and elections.
• Research methods and techniques.
• Computer software, including word processing, data base, spreadsheet and accounting applications.
• English usage, spelling, punctuation and grammar; and arithmetic, basic mathematical calculations and statistics and statistical methods.
• Modern office procedures, methods and computer equipment.

Ability to:

• On a continuous basis, know and understand all aspects of the job; intermittently review work papers, reports and special projects; identify and interpret technical and numerical information; explain systems and procedures to staff and others.
• On an intermittent basis, sit at desk for long periods of time; intermittently walk, stand, bend, squat, twist and reach while retrieving and/or returning files; perform simple grasping and fine manipulation; use telephone and use a keyboard to communicate through written means, review information and enter/retrieve data; see and read characters on computer screen; and lift light weight.
• Perform independent research in carrying out technical administrative and technical duties.
• Collect, compile, analyze and present a variety of data in a meaningful way.
• Develop and implement various data collection and reporting systems.
• Review budget submissions and revisions for mathematical and accounting accuracy.
• Understand and interpret complex policies, procedures and regulations.
• Obtain information through interview; handle multiple project assignments; and deal firmly and courteously with the public.
• Analyze situations quickly and objectively to determine proper course of action.
• Use a personal computer and office equipment necessary for successful job performance.
• Type at a speed necessary for successful job performance.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work with various cultural and ethnic groups in a tactful and effective manner.

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment and retaliation is prohibited and that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. Please contact the Personnel Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Personnel Department.

Click here to view benefits for the Confidential bargaining unit

To be considered for this Interdepartment Transfer/Voluntary Demotion opportunity:

• Click the Special Appointments/Transfers/Reinstatements link here or on the JOBS Employment Opportunities page located at jobsatplacercounty.com. 
• Scroll down to the Interdepartment Transfer/Voluntary Demotion Process section.
• Select the Interdepartment Transfer/Voluntary Demotion (Placer County Employees Only) radio button, and click the Interdepartment Transfer /Voluntary Demotion application link bar.
• Follow the instructions provided to select the classification for which you would like to be considered.
• Select the link "Click here to submit a Special Appointments application for this classification", and complete and submit the on-line application.

Department Contact: Hedy Dehghan, (530) 886-4683

Interdepartment Transfer/Voluntary Demotion applications may be submitted anytime, but

TO BE CONSIDERED FOR THIS RECRUITMENT PLEASE SUBMIT YOUR APPLICATION

BY SUNDAY, MAY 3 AT 5:00 PM.