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Administrative Technician

(Interdepartment Transfer Opportunity Only)
Recruitment #TRNS-14915-03

Salary:$22.14 - $26.91/hour; $3,837.41 - $4,664.45/month
Department:County Executive Office
Job Type: Promotional and/or Interdepartment Transfer
Date Opened:4/2/2014 1:00:00 PM
Filing Deadline:4/16/2014 5:00:00 PM
Employment Type: Permanent/Full Time (40 hrs/week)
Work Location: Auburn Area (Applegate, Auburn, Colfax, Foresthill, Meadow Vista, Penryn)
HR Analyst: Hedy Dehghan

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INTRODUCTION

THIS RECRUITMENT IS OPEN TO PERMANENT OR PROBATIONARY PLACER COUNTY EMPLOYEES ONLY.

Interdepartment Transfer/Voluntary Demotion Eligibility Criteria:

  • Currently a permanent or probationary Administrative Technician.
    OR
  • Currently a permanent or probationary county employee with an equivalent salary to Grade 76*.
  • The difference between Step 5 of your current salary grade and Step 5 of Grade 76 is less than 5%, or at any hourly rate above Grade 76 and willing to voluntarily demote.
    AND
  • Meet the minimum qualifications of the classification.

* Salary Schedule/Grades.

POSITION INFORMATION

The current vacancy is in the Office of Economic Development. Attention to detail and accuracy is critical to performing the duties of this position. Ability to organize and prioritize multiple projects and priorities is essential. This position will be required to provide complex and administrative duties and provide technical support under the supervision of management personnel. Some of the unique responsibilities of this position will include working with and providing administrative and technical support to the Placer County Economic Development Board and Committees, and the Placer County Visitors Bureau in coordination of volunteers and construction of State Fair Exhibit. This position will also maintain the Economic Development website, assist with researching and developing marketing, promotion and outreach programs, maintain calendars and event/conference/travel arrangements for management personnel, provide assistance to payroll and maintaining the budget, in addition to performing general clerical, administrative, and technical support for the Office.

DEFINITION

To provide responsible para-professional administrative and technical assistance by coordinating, monitoring and reporting on various departmental activities of a routine and recurring nature; to perform administrative and technical work of assigned program area; and to review routine administrative requests related to area of assignment.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from assigned management, professional or supervisory personnel.

May exercise technical and functional supervision over assigned clerical staff.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

  • Develop, coordinate, and implement program activities of a technical area of assignment related to department activities; prepare technical documents related to program activities.
    Respond to requests for documentation related to assigned area of responsibility; explain and interpret assignment area policies and procedures to internal or external customers.
  • Perform technical and paraprofessional duties related to area of assignment including interpreting, analyzing, and determining compliance or acceptance of information and materials; prepare reports to document results of duties performed.
  • Assist professional staff in performing and conducting studies, special projects, administrative and technical functions; perform data collection and analysis; prepare draft reports and technical documents.
  • Establish and maintain systems related to assigned technical areas of responsibility; monitor area activities and report progress as required.
  • Ensure areas of responsibilities are in compliance with related laws, codes, ordinances, and legislation; advise staff of any irregularities in compliance.
  • Review and verify documents related to department activities including budgets, grants, claims, legislation, classification, recruitment and selection, employee benefits, personnel actions, election documents, and/or other related information.
  • Establish and maintain filing and reporting systems as necessary; provide relevant information to relevant parties prepare and type correspondence and compile and type reports.
  • Compile and develop information for special studies and reports from a variety of resources; assist with various special projects, including coordination, research and development of systems.
  • Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Experience: Three years of responsible administrative clerical or technical experience preferably in the subject area to which assigned.

Training: Equivalent to completion of 60 units of college level course work including completion of the general education requirements leading to an Associate of Arts degree.

License or Certificate:
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • Principles and practices of administrative and/or technical area to which assigned including, but not limited to, claims, legislation, budget, grants, personnel and elections.
  • Research methods and techniques.
  • Computer software, including word processing, data base, spreadsheet and accounting applications.
  • English usage, spelling, punctuation and grammar; and arithmetic, basic mathematical calculations and statistics and statistical methods.
  • Modern office procedures, methods and computer equipment.

Ability to:

  • Perform independent research in carrying out technical administrative and technical duties.
  • Collect, compile, analyze and present a variety of data in a meaningful way.
  • Develop and implement various data collection and reporting systems.
  • Review budget submissions and revisions for mathematical and accounting accuracy.
  • Understand and interpret complex policies, procedures and regulations.
  • Obtain information through interview; handle multiple project assignments; and deal firmly and courteously with the public.
  • Analyze situations quickly and objectively to determine proper course of action.
  • Use a personal computer and office equipment necessary for successful job performance.
  • Type at a speed necessary for successful job performance.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Work with various cultural and ethnic groups in a tactful and effective manner.
  • On a continuous basis, know and understand all aspects of the job; intermittently review work papers, reports and special projects; identify and interpret technical and numerical information; explain systems and procedures to staff and others.
  • On an intermittent basis, sit at desk for long periods of time; intermittently walk, stand, bend, squat, twist and reach while retrieving and/or returning files; perform simple grasping and fine manipulation; use telephone and use a keyboard to communicate through written means, review information and enter/retrieve data; see and read characters on computer screen; and lift light weight.

EQUAL OPPORTUNITY EMPLOYER

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment and retaliation is prohibited and that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. Please contact the Personnel Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

BENEFITS

The following information represents benefits currently available to permanent Placer County employees and may be subject to change. It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Personnel Department.

Click here to view benefits for General bargaining unit

CONCLUSION

To be considered for this Interdepartment Transfer/Voluntary Demotion opportunity:

  • Click theSpecial Appointments/Transfers/Reinstatements link here or on the JOBS Employment Opportunities page located at jobsatplacercounty.com.
  • Scroll down to the Interdepartment Transfer/Voluntary Demotion Processsection.
  • Select the Interdepartment Transfer/Voluntary Demotion (Placer County Employees Only) radio button, and click the Interdepartment Transfer /Voluntary Demotion application link bar.
  • Follow the instructions provided to select the classification for which you would like to be considered.
  • Select the link "Click here to submit a Special Appointments application for this classification",and complete and submitthe on-line application.

Department Contact: David Snyderand phone number (530) 889-4016

Interdepartment Transfer/Voluntary Demotion applications may be submitted anytime, but

TO BE CONSIDERED FOR THIS RECRUITMENT PLEASE SUBMIT YOUR APPLICATION BY

5:00 PMWEDNESDAY, APRIL16, 2014.