Staff Services Analyst - II

THIS RECRUITMENT IS OPEN TO PERMANENT OR PROBATIONARY PLACER COUNTY EMPLOYEES ONLY.

Interdepartment Transfer/Voluntary Demotion Eligibility Criteria:

• Currently a permanent or probationary Staff Services Analyst II.
  OR
• Currently a permanent or probationary County employee with an equivalent salary to General Grade 222*.
• The difference between Step 5 of your current salary grade and Step 5 of Grade 222 is less than 5%, or at any hourly rate above Grade 222 and willing to voluntarily demote.
  AND
• Meet the minimum qualifications of the classification.

* Salary Schedule/Grades can be found at V:\Personnel\Salary and Allocation Information.

To perform difficult and complex administrative studies related to the organization and operation of assigned County departments, divisions or programs and to assist in the formulation and implementation of administrative policies and procedures.

This is a full journey level class within the Staff Services Analyst series.  This class is distinguished from the Staff Services Analyst I by the assignment of the full range of duties.  Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit.  Positions in this class are flexibly staffed and are normally filled by advancement from the entry level.

This class is distinguished from the Senior Staff Services Analyst in that the latter receives general direction from departmental management, coordinates work studies across program areas and may have program responsibility, and may exercise direct supervision over professional staff.

This class is distinguished from the Administrative Services Officer series in that the latter has responsibility for implementing and maintaining the budget process and fiscal recordkeeping and reporting operations with day-to-day oversight and participation in fiscal/accounting and budget preparation/monitoring activities for assigned department/division.

Receives direction from supervisory and management staff of assigned work unit/department and may receive technical and functional supervision from professional staff.

Exercises direct supervision over technical and clerical staff.  May exercise technical and functional supervision over professional staff.

Duties may include, but are not limited to, the following:

• Conduct and review analytical studies and surveys; formulate procedures, policies and program alternatives; make recommendations on a broad spectrum of administrative and program-related topics.
• Develop and maintain cost analyses and program evaluations; perform a variety of special assignments; prepare complex analytical and statistical reports.
• Review and analyze proposed legislation and advise management on the impact or potential impact; assist with the coordination and development of related proposals, reports and other documentation.
• Assist in analysis of federal and state statutes and regulations; develop required responses and/or proposals for various state departments and various statewide associations applicable to assigned work unit or department.
• Develop or assist in the development of implementation plans relative to new program implementation requirements.
• Develop or assist in the development of statistical tracking systems and management reports for identification of trends, application of staff resources, application of funding or others as identified.
• Develop or assist in the development of administrative policies and procedures.
• Recommend and assist in the implementation of goals and objectives; establish schedules and methods for administrative functions; implement policies and procedures.
• Develop and maintain regulations and operating procedure manuals.
• Design and recommend systems, procedures, forms and instructions for internal use.
• Develop or assist in the development of grant applications and grant reports.
• Participate in the administration, monitoring and evaluation of contracts; participate in negotiating contracts with outside vendors, consultants or organizations; monitor fiscal and legal liabilities of the same.
• Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary; prepare correspondence as needed.
• Participate in the selection of staff; provide or coordinate staff training; supervise, assign and review the work of clerical and technical staff; conduct performance evaluations.
• Prepare correspondence and reports; respond to questionnaires and surveys; establish and maintain files and records as appropriate.
• May represent the department at meetings as required.
• Build and maintain positive working relationships with co-workers, other county employees and the public, using principles of good customer service.
• Perform related duties as assigned.

It is the applicant's responsibility to identify in their application materials how they meet the Minimum Qualifications listed below.

Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

Experience: Two years of increasingly responsible work experience conducting detailed analysis requiring the preparation and submission of findings with recommendations.

Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in public or business administration, government, political or social science or a related field.

License or Certificate:
May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

Staff Services Analyst I

Knowledge of:

• Principles and practices of local government administration, organization, programs and functions.
• Principles of management, organization and staffing.
• Principles and practices of fiscal control.
• Principles and techniques of administrative analysis, including workload measurement, work flow and layout, work simplification and systems and procedure analysis.
• Principles and practices of supervision, training and performance evaluation.
• Statistical methods and analysis and the use of statistics in reports.
• Report preparation.
• Research techniques, including the use of surveys and questionnaires.
• Computer systems and software, including word processing and spreadsheet applications.
• Office procedures, methods and computer equipment.

Ability to:

• On a continuous basis, know and understand all aspects of the job; analyze work papers, reports and special projects; identify and interpret technical and numerical information; know laws, regulations and codes; remember various rules and interpret policy; observe and problem solve operational and technical policy and procedures.
• On a continuous basis, sit at desk for long periods of time or in meetings; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift light weight.
• Analyze problems; learn to identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Learn to understand and interpret complex rules and procedures.
• Learn to develop and implement policies, guidelines and procedures.
• Analyze administrative and other management problems.
• Analyze budgets, grants, reports and various proposals.
• Supervise, train and evaluate staff.
• Perform moderately complex mathematical and statistical calculations accurately.
• Determine effective method of research; and compile data and present in form most likely to enhance understanding.
• Prepare effective questionnaires and survey instruments.
• Design forms and procedures.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Obtain information through interview; handle multiple assignments; deal firmly and courteously with the public.
• Analyze situations quickly and objectively and to determine proper course of action.
• Use a computer, calculator, typewriter, telephone, dictation machine, facsimile machine, postage meter and photocopy machine.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Staff Services Analyst II

In addition to the qualifications for Staff Services Analyst I:

Knowledge of:

• Principles and practices of county administration, organization, programs and functions.

Ability to:

• Independently identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Understand and interpret complex rules and procedures.
• Develop and implement policies, guidelines and procedures.
• Assist in negotiating agreement between differing individuals and groups; gain cooperation through discussion and persuasion.

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Personnel Department.

Click here to view benefits for Professional bargaining unit

To be considered for this Interdepartment Transfer/Voluntary Demotion opportunity:

• Click the Special Appointments/Transfers/Reinstatements link here or on the JOBS Employment Opportunities page located at jobsatplacercounty.com. 
• Scroll down to the Interdepartment Transfer/Voluntary Demotion Process section.
• Select the Interdepartment Transfer/Voluntary Demotion (Placer County Employees Only) radio button, and click the Interdepartment Transfer /Voluntary Demotion application link bar.
• Follow the instructions provided to select the classification for which you would like to be considered.
• Select the link "Click here to submit a Special Appointments application for this classification", and complete and submit the on-line application.

Department Contact: Lisa Atkinson 530.886.2848 or LAtkinso@placer.ca.gov

Interdepartment Transfer/Voluntary Demotion applications may be submitted anytime, but

TO BE CONSIDERED FOR THIS RECRUITMENT PLEASE SUBMIT YOUR APPLICATION BY OCTOBER 22, 2014 at 5:00 p.m.