Administrative Supervisor

THIS TRANSFER OPPORTUNITY IS OPEN TO PERMANENT OR PROBATIONARY
PLACER COUNTY EMPLOYEES ONLY. 

Note: This is an Interdepartment Transfer/Voluntary Demotion opportunity only - this is not a Promotional Opportunity. Applicants must meet the following criteria in order to qualify for this opportunity.

    Interdepartment Transfer/Voluntary Demotion Eligibility Criteria:

• Currently a permanent or probationary Administrative Supervisor.
                                   OR
• Currently a permanent or probationary county employee with an equivalent salary to Grade 61*.
• The difference between Step 5 of your current salary grade and Step 5 of Grade 61 is less than 5%, or at any hourly rate above Grade 61 and willing to voluntarily demote.
                                   AND
• Meet the minimum qualifications of the classification.

* Please click here to calculate whether or not the top step of your salary is within 5% of the top step of Administrative Supervisor.
You will need to know the top step of your current salary range (base hourly rate).  Salary Schedule/Grades can be found here.

The names of applicants meeting the eligibility criteria for the vacancy will be referred to departments as vacancies occur.

The current vacancy is with the Health and Human Services Department, Adult System of Care Division - Roseville/Cirby Hills location. The Cirby Hills site offers a variety of social services to Placer County adults who qualify. These services include mental health, substance use, Adult Protective Services, and In Home Support Services. In addition, the county psychiatric health facility (PHF) and crisis residential services are on site, providing 24 hour care for more intensive levels of mental health treatment.

 Duties for this position include:

• Hire and supervise clerical staff
• Provide orientation and training
• Conduct annual performance evaluations and provide feedback/disciplinary action as necessary
• Participate in staff development
• Facilitate staff meetings and provide individual supervision
• Oversee all mental health medical records and ensure regulatory compliance
• Oversee storage of mental health closed files at Cirby Hills and Dewitt locations
• Establish and maintain filing and reporting systems as necessary
• Approve supply orders
• Maintain record of all professional and automobile/drivers insurance
• Submit Facility Services requests
• Participate as a Safety Committee member
• Reconcile bus ticket/taxi and hotel charges
• Oversee HIPAA/Release of Information protocol
• Operate AVATAR (The AVATAR system is a computer application that captures, manages, tracks, and reports data associated with Mental Health and Alcohol and Other Drugs for clients.)

To plan, organize, direct and supervise office operations within an assigned department; and to perform a variety of technical tasks relative to assigned area of responsibility.

The Supervisor level recognizes positions that perform full, first-line supervisory responsibilities including planning, assigning, and evaluating the work of subordinates and is responsible for a program area within a work unit or department.

Receives general direction from management staff.

Exercises direct supervision over assigned secretarial and/or clerical personnel.

• Recommend and assist in the implementation of goals and objectives; establish schedules and methods for office operations; implement office policies and procedures.
• Plan, prioritize, assign, supervise and review the work of staff involved in providing administrative support.
• Evaluate operations and activities of assigned responsibilities; recommend improvements and modifications; prepare various reports on operations and activities.
• Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for office equipment and staffing; monitor and control expenditures.
• Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures.
• Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.
• Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
• Perform related duties as assigned.

It is the applicant's responsibility to identify in their application materials how they meet the Minimum Qualifications listed below.

Experience: Five years of increasingly responsible secretarial or clerical experience; with at least one year of lead experience.

Training: Equivalent to the completion of the twelfth grade preferably supplemented by college course work in business, administration, accounting or a related field.

License or Certificate:
May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

Knowledge of:

• Principles and practices of office management.
• Principles and practices of related department computer hardware and software including spreadsheets, word processing and database packages.
• Principles of supervision, training and performance evaluations.
• Principles and practices of record keeping and record management.
• Principles of budget monitoring.
• Pertinent local, State and Federal laws, ordinances and rules.
• English usage, spelling, grammar and punctuation.

Ability to:

• Organize, implement and direct office operations/activities.
• Supervise, train and evaluate assigned staff.
• Interpret and explain pertinent County and department policies and procedures.
• Assist in the development and monitoring of an assigned program budget.
• Develop and recommend policies and procedures related to assigned office operations.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Communicate clearly and concisely, both orally and in writing.
• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures.
• On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift light weight.

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment and retaliation is prohibited and that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. Please contact the Personnel Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Personnel Department.

Click here to view benefits for General bargaining unit

To be considered for this Interdepartment Transfer/Voluntary Demotion opportunity:

• Click the Special Appointments/Transfers/Reinstatements link here or on the JOBS Employment Opportunities page located at jobsatplacercounty.com. 
• Scroll down to the Interdepartment Transfer/Voluntary Demotion Process section.
• Select the Interdepartment Transfer/Voluntary Demotion (Placer County Employees Only) radio button, and click the Interdepartment Transfer /Voluntary Demotion application link bar.
• Follow the instructions provided to select the classification for which you would like to be considered.
• Select the link "Click here to submit a Special Appointments application for this classification", and complete and submit the on-line application.

Department Contact: Curtis Budge (916) 787-8976

Interdepartment Transfer/Voluntary Demotion applications may be submitted anytime, but

TO BE CONSIDERED FOR THIS RECRUITMENT PLEASE SUBMIT YOUR APPLICATION BY

 SEPTEMBER 14, 2015 AT 5:00 P.M.