Administrative Clerk - Journey

THIS RECRUITMENT IS OPEN TO PERMANENT OR PROBATIONARY PLACER COUNTY EMPLOYEES ONLY.

Interdepartment Transfer/Voluntary Demotion Eligibility Criteria:

• Currently a permanent or probationary Administrative Clerk Journey.
  OR
• Currently a permanent or probationary County employee with an equivalent salary to General Grade 37*.
• The difference between Step 5 of your current salary grade and Step 5 of Grade 37 is less than 5%, or at any hourly rate above Grade 37 and willing to voluntarily demote.
  AND
• Meet the minimum qualifications of the classification.

* Salary Schedule/Grades can be found at V:\Personnel\Salary and Allocation Information.

Children's System of Care is currently seeking to fill an Administrative Clerk Journey position. This position will mainly be responsible for front reception desk coverage (assisting visitors and directing phone calls) and issuing and tracking gas vouchers and bus passes. The assignment change opportunity is limited to Administrative Clerk Journey level staff. Employees interested in demotion need to apply via JOBS as a lateral transfer.

Duties will include:

• Front reception desk coverage and directing phone calls 
• Issuing and tracking gas vouchers and bus passes 
• Processing check receipts 
• Monitoring and scheduling car pool maintenance 
• Assembling form packets 
• Mail distribution 
• Provide backup support to admin assistant for child psychiatry
• Other duties as assigned 
• Avatar and CWS/CMS knowledge is beneficial 
• Must be proficient in MS Office applications, including Outlook 
• Must be able to communicate effectively and collaborate with internal and community partners

To perform a wide variety of general clerical and routine secretarial duties related to the function and department assigned.

This is the full journey level class in the Administrative Clerk series and is distinguished from the Administrative Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise.  Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Clerk - Entry level.

Receives general supervision from management, professional or supervisory personnel, and may receive technical and functional supervision from secretarial or higher level clerical personnel.

Duties may include, but are not limited to, the following:

• Perform general clerical duties related to assigned functional area.
• Type, proofread and process a variety of documents and forms including general correspondence, memos, and statistical charts from rough draft, recordings or verbal instruction.
• Act as a receptionist; answer the telephone and wait on the general public, giving information on department and assigned program policies and procedures.
• Issue, receive, type and process various applications, permits and other forms; register participants in County sponsored programs.
• Process bills and collect fees, permits and licenses; record payments and send delinquent notices as necessary.
• Operate standard office equipment including word processing applications as assigned; may perform duties on computer spreadsheet programs; operate stand alone, computer software programs as related to assigned area.
• Schedule inspections and/or other appointments as assigned.
• Attend meetings for the purpose of making notes; prepare and distribute meeting summaries.
• Perform a wide variety of clerical work including filing, billing, and checking and recording information on records.
• Sort and file documents and records, maintaining alphabetical, index, and cross-reference files.
• Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports.
• Receive, sort and distribute incoming and outgoing mail.
• Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
• Perform related duties as assigned.

It is the applicant's responsibility to identify in their application materials how they meet the Minimum Qualifications listed below. 
 
Experience: Two years of experience performing duties comparable to that of an Administrative Clerk - Entry for Placer County.

Training: Equivalent to the completion of the twelfth grade.

License or Certificate:
May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

Knowledge of:

• English usage, spelling, grammar, and punctuation.
• Principles of customer service and reception techniques.
• Basic office methods and equipment including filing and computer systems.
• Basic mathematical calculations.
• Basic computer software and keyboarding.
• Organization, procedures and operating details of an office.

Ability to:

• On a continuous basis, sit at desk and/or stand at counter for long periods of time.  Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulation; lift light weight.
• Intermittently review documents related to department operations; observe and identify problems related to duties; understand, interpret and explain department policies and procedures to the public and staff.
• Learn the organization, procedures and operating details of the County department to which assigned.
• Perform routine clerical work including maintenance of appropriate records and preparation of general reports.
• Verify and check files and data.
• Understand and carry out both oral and written directions.
• Perform routine mathematical calculations.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Learn to use a personal computer and office equipment necessary for successful job performance.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Type accurately at a speed necessary for successful job performance.
• Use a personal computer and office equipment necessary for successful job performance.
• Schedule appointments and register participants in training programs.
• Take notes and prepare meeting summaries.
• Organize tasks and determine priorities in order to meet assigned deadlines.
• Interpret, explain and apply operating policies, rules, and procedures of an assigned function.

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Personnel Department.

Click here to view benefits for General bargaining unit

To be considered for this Interdepartment Transfer/Voluntary Demotion opportunity:

• Click the Special Appointments/Transfers/Reinstatements link here or on the JOBS Employment Opportunities page located at jobsatplacercounty.com. 
• Scroll down to the Interdepartment Transfer/Voluntary Demotion Process section.
• Select the Interdepartment Transfer/Voluntary Demotion (Placer County Employees Only) radio button, and click the Interdepartment Transfer /Voluntary Demotion application link bar.
• Follow the instructions provided to select the classification for which you would like to be considered.
• Select the link "Click here to submit a Special Appointments application for this classification", and complete and submit the on-line application.

Department Contact: Debbie Longhofer 530.889.6767 or dlonghof@placer.ca.gov

Interdepartment Transfer/Voluntary Demotion applications may be submitted anytime, but

TO BE CONSIDERED FOR THIS RECRUITMENT PLEASE SUBMIT YOUR APPLICATION BY NOVEMBER 7, 2014 at 5:00 pm.