Management Analyst - II

Applications received by Friday, January 30, 2015 will be reviewed and processed.

Applications received by Friday, February 13, 2015 will be reviewed and processed.

Applications received by Friday, February 27, 2015 (the final deadline) will be reviewed and processed.

The current vacancy resides in the Placer County Executive Office which has primary responsibility for supporting and implementing policy direction provided by the Board of Supervisors. The County Executive Office operates in a fast paced, dynamic environment. Given the dynamic nature of the work, managers must be skilled in addressing shifts in priorities while maintaining day-to-day operations within a framework of meeting critical deadlines. The position provides technical expertise and direction in support of the County Executive Office and its division, policy teams and County Departments.

The individual in this position will perform journey level budgetary and program analysis in cooperation with assigned departments and County Executive Office leadership.  The position requires the ability to work collaboratively and communicate effectively with a range of professional and technical level staff.  The successful candidate will demonstrate skills in budgeting, program analysis and research, and an understanding of local government practices.  The individual must be able to develop clear, concise written reports and materials, present complex financial information, and identify and develop recommendations for short and long term solutions.

To act as an analytical resource in support of assigned County departments in the budget review, analysis, monitoring process; to serve as the liaison between the County Executive Office and assigned departments; to support assigned departments in strategic planning, organizational and policy review, staffing considerations and other assigned projects by providing research, guidance, and tactical advice; to conduct research and analysis for County-wide programs and special projects; and to act as a positive and effective team member.

The Management Analyst job series represents professional positions responsible for establishing, maintaining, and monitoring a variety of administrative policies, budget and fiscal processes, and organizational and legislative issues on a County-wide basis as well as providing a liaison with and support to departments as a representative of the County Executive Office.  Positions within this job series are exclusive to allocation within the County Executive Office.
 
Management Analyst I 
This is the entry-level class in the Management Analyst series.  This class is distinguished from the journey by the performance of the more routine tasks and duties assigned to positions within this series.  Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level.  While this class is typically used as a training class relative to the County Civil Service System, employees are required to have professional level and related work experience.  Employees work under general supervision while learning specific job tasks and the County’s organization, policies, and procedures.
 
Management Analyst II 
This is the full journey level class within the Management Analyst series.  This class is distinguished from the Management Analyst I by the assignment of the full range of duties.  Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the County Executive Office.  Positions in this class are flexibly staffed and are normally filled by advancement from the entry level.
 
This class is distinguished from the Senior Management Analyst in that the latter has program responsibility for specialized programs/projects, performs the most complex and sensitive analytical duties, and exercises technical and functional supervision over professional staff and direct supervision over clerical and technical staff.

Receives direction from a Principal Management Analyst and may receive technical and functional supervision from Senior Management Analysts.
 
May exercise technical and functional supervision over assigned professional, technical, and clerical staff.

• Review assigned department’s budgets as a representative of the County Executive Office and as a resource to the department; analyze department’s budget requests, confer with department staff, position the department budget in relation to the County’s budget, goals, objectives and strategies.
• Assist assigned departments in the preparation of budgets; work with the department staff to prepare the budget documents; participate in the effective design and composition of the budget documents, recommend layout, advise staff on areas of emphasis; support department in the development of the presentation and its justification of proposed budget.
• Participate in monitoring department’s adherence to approved budget; review financial reports and accounting documents periodically for accuracy; identify any needs for adjustments or modifications to the approved budget; make recommendations, provide support and research alternatives for departments. 
• Serve as a liaison between the County Executive Office and assigned departments; review and analyze agenda items and memorandums and provide guidance regarding appropriateness, presentation, and overall effectiveness; assist and participate in the prioritization and organization of departmental requests to the Chief Executive Office and the Board of Supervisors. 
• Assist in organizational reviews within assigned departments; provide support and advice regarding strategic planning, identification of staffing needs and growth estimates to ensure consistency with County goals and priorities; identify alternative solutions, prepare recommendations and assist department in implementing recommended and/or mandated changes.
• Conduct a variety of administrative, productivity and efficiency studies related to budget process, performance audits, management reviews, and administrative analyses of operational systems and procedures. 
• Conduct research and analysis on a variety of issues and topics requested by departments, the County Executive Office or the Board of Supervisors; participate in special projects; research issues, document findings, and justify recommendations. 
• Monitor, research, review, and analyze existing and new legislation and examine its affect on the County’s operations; make recommendations and provide alternatives to the County, departments, or special project team consistent with legislative guidelines and requirements. 
• Respond to requests for information from within the County as well as federal, state, and local agencies; research, analyze, and present information as requested. 
• Attend and participate in various board, commission and committee meetings as assigned and as a liaison from the County Executive Office. 
• Prepare agreements, contracts, financial spreadsheets, correspondence, reports, charts, graphs and presentations; respond to questionnaires and surveys; establish and maintain documentation and records as appropriate. 
• Facilitate the development and implementation of county-wide programs and projects at the department level; coordinate meetings and project activities; assist departments in identifying goals, objectives, activities and outcomes. 
• Conduct analyses and policy review as requested by assigned departments or by supervisor; identify opportunities for improvement and make recommendations. 
• Represent the County Executive Office or assigned departments at designated meetings, workshops, and/or task forces as necessary. 
• Maintain awareness of and participation in external professional environment and resources to ensure the highest level of professional standards are applied to service delivery within the County Executive Office. 
• Participate in special projects; may act as lead in a team project.  
• Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. 
• Perform related duties as assigned.

It is the applicant's responsibility to identify in their application materials how they meet the minimum qualifications listed below.

Experience: Two years of responsible analytical experience performing duties similar to a Management Analyst I in assigned program areas with Placer County.

Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in business or public administration, political science or a related field.

License or Certificate:
May be required to possess a valid California driver's license.  Proof of adequate vehicle insurance and medical clearance may also be required.

Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Personnel Department.

Applicants receiving their degree outside the United States must submit proof of accreditation by a recognized evaluation agency.

Management Analyst II

In addition to the qualifications for Management Analyst I:

Knowledge of: Policies and procedures used by the County in budget and administrative analysis. Operating policies and procedures and functions of assigned departments, divisions or program areas. Local, State, and Federal laws, rules, regulations and statutes relevant to assigned duties. Methods of statistical research and presentation. Ability to: Independently apply the principles and practices of public administration as assigned. Independently analyze systems and administrative and management practices and identify opportunities for improvement. Independently read, analyze, evaluate and summarize written materials and statistical data. Independently analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Independently prepare technical written materials and apply statistical formulae. Independently interpret and apply pertinent local, State, and Federal laws and regulations, including Civil Service rules.

Management Analyst I

Knowledge of:

• Principles and practices of public administration and principles of organization, management and staffing.
• Modern office procedures, methods and computer equipment.
• Computer software, including word processing, spreadsheet, presentation and database applications.
• English usage, spelling, punctuation, and grammar.
• Pertinent local, State and Federal laws, rules, regulations and statutes.
• Principles and practices of public finance, budgeting and fiscal control.
• Standard and accepted uses and applications of statistics, including calculation of mean and median.
• Standard and accepted modern research techniques, including the use of surveys and questionnaires.
• Principles and techniques of administrative analysis, including workload measurement, workflow and layout, work simplification and systems and procedure analysis.
• Principles and practices of local government, including county administration, organization, programs and functions. 

Ability to: 

• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures.
• On a continuous basis, sit at desk or in meetings for long periods of time; intermittently twist to reach equipment surrounding desk; walk, stand, bend, squat, kneel, or twist, perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means or enter/retrieve data from computer; and lift light weight.
• Read, analyze, evaluate and summarize written materials and statistical data including reports, financial reports and budgets.
• Learn the principles and practices of motivation, team building and conflict resolution.
• Understand, interpret and apply complex rules and procedures.
• Analyze systems and administrative and management practices and identify opportunities for improvement.
• Obtain information through interview; handle multiple assignments; and deal firmly and courteously with the public.
• Determine effective method of research; and compile data and present in form most likely to enhance understanding.
• Prepare reports, statistical data, forms, questionnaires and surveys.
• Learn to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Interpret and apply pertinent local, State, and Federal laws and regulations, including Civil Service rules.
• Analyze situations quickly and objectively, apply appropriate elements of decision-making and determine the proper course of action. 
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Obtain information through interview; effectively handle multiple assignments; and deal firmly and courteously with the public.
• Use a computer, calculator, typewriter, telephone, facsimile machine, postage meter, and photocopy machine.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the performance of required duties.

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training and experience will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the eligible list.

All applicants who meet minimum qualifications will be required to respond to an online Conviction History Questionnaire, which will be sent as a link on their notification that minimum qualifications have been met.  Failure to respond to this questionnaire within (3) three calendar days of the minimum qualification notification will result in disqualification from the examination.

Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination, which may include a drug screening and possibly a psychological evaluation, sign a constitutional oath and submit proof of U.S. citizenship or legal right to remain and work in the U.S.  For some positions, applicants may also be required to submit proof of age, undergo a background investigation and/or be bonded.

All new permanent employees, with the exception of sworn law enforcement and management, shall be required to join the employee organization or pay an 'Agency Fee' as a condition of employment.

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

Placer County now offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please visit our website at:
http://www.jobaps.com/placer/sup/abfreenames.asp.

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment and retaliation is prohibited and that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. Please contact the Personnel Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Personnel Department.

Click here to view benefits for Management bargaining unit

Applicants will receive email communication throughout the recruitment process.

An eligible list will be established for both the current and future vacancies.