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Client Services Program Specialist - Senior

Recruitment #2013-15544-01

Salary:$22.27 - $27.07/hour; $3,859.77 - $4,691.60/month
Department:Health and Human Services
Job Type: Promotional and/or Interdepartment Transfer
Date Opened:9/27/2013 8:00:00 AM
Filing Deadline:10/11/2013 5:00:00 PM
Employment Type: Permanent/Full Time (40 hrs/week)
Work Location: Auburn Area (Applegate, Auburn, Colfax, Foresthill, Meadow Vista, Penryn)
South Placer (Granite Bay, Loomis, Lincoln, Rocklin, Roseville)
HR Analyst: Michelle Beauchamp

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POSITION INFORMATION

THIS RECRUITMENT IS OPEN TO PERMANENT PLACER COUNTY EMPLOYEES ONLY

DEFINITION

To perform the more difficult and complex functions involved in providing administrative and technical support for designated program operations and related client services; to exercise technical and functional supervision over other staff members as assigned; and to function as an integral and supportive member of assigned departmental and multi-disciplinary team(s).

DISTINGUISHING CHARACTERISTICS

This is the advanced journey level class in the Client Services Program Specialist series.  Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, as well as by the nature of the public contact required.  Employees in this job class perform the most difficult and responsible types of duties assigned to classes within this series.  Employees at this level are required to be fully trained in all procedures related to assigned program area(s) as well as cross trained in other client services programs.

SUPERVISION RECEIVED AND EXERCISED

Receives direction from supervisory or management staff.

Exercises technical and functional supervision over other employees as assigned.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

  • Train and lead subordinate staff in the eligibility determination and case management support processes.
  • Perform eligibility determination and ongoing case maintenance generally involving the more specialized and complicated situations.
  • Review, evaluate and investigate selected cases and determine accuracy and completeness of all statements of fact provided by applicants or participants during initial and continuing eligibility determinations.
  • Contact and interview applicants, participants, individuals and representatives of business or government organizations to verify facts and/or resolve discrepancies pertinent to the correct determination of eligibility.
  • Compute overpayment and over-issuances; work with fraud unit in fraud detection; and testify in court as appropriate.
  • Prepare written reports with recommendations for appropriate corrective action if additional facts affecting eligibility have been established.
  • Provide technical and/or specialized expertise to other clerical/technical staff; interpret regulations and revisions, court orders and policies to staff, clients and the general public.
  • Review requests for Fair Hearings, including interviewing program staff and client(s), clarifying Department action and evaluating all data to determine compliance with or exception to regulations and policies; when appropriate, attempt to resolve cases without a hearing; and represent the Department in Fair Hearings as scheduled.
  • Act as resource and information source regarding assigned client services program; its criteria, regulations, guidelines, client records and administrative procedures.
  • Maintain appropriate and accurate case records and files, including data entry into automated record system; prepare and maintain other documents, materials and correspondence associated with eligibility process.
  • Build and maintain positive working relationships with co-workers, other County employees and the public utilizing principles of effective customer service.
  • Perform related duties as required.

MINIMUM QUALIFICATIONS

Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

Experience: Two years of responsible eligibility determination  experience performing duties similar to a Client Services Program Specialist II with Placer County.

Training: Equivalent to the completion of the twelfth grade.

License or Certificate:
May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • A variety of client services programs' rules and regulations including specialized expertise in one or more categorical program areas.
  • County policies and procedures, especially as related to eligibility criteria for client services.
  • Principles and practices of assigned program eligibility validation, including resources used to verify and obtain financial and social information.
  • Automated information systems utilized within California county social services departments.
  • In-depth interviewing and fact-finding techniques and record keeping methods.
  • Community resources available to applicants and clients.
  • Objectives and goals of various client services programs.
  • Human behavior and cultural and socio-economic diversity.
  • Modern office procedures, methods and computer hardware/software and its applications.
  • English usage, spelling, grammar and punctuation; basic mathematical calculations.

Ability to:

  • Train, assess, review and evaluate the work of subordinate staff.
  • Understand and apply complex laws and regulations in an independent manner, and interpret and explain complex regulations and procedures to less knowledgeable individuals.
  • Interpret financial statements and record necessary information for business, income tax purposes, investments, real and personal property.
  • Effectively interview a wide variety of individuals from diverse cultural and socio-economic backgrounds and who may be physically, emotionally, or mentally impaired or distressed.
  • Maintain confidentiality.
  • Work with various cultural and ethnic groups in a tactful and effective manner.
  • Act quickly and calmly in emergency situations.
  • Prioritize work in order to meet various compliance deadlines in an effective and timely manner.
  • Obtain information through interview; work fairly and courteously with the public; handle multiple case assignments; and work effectively with interruption.
  • Recognize differences in human behavior resulting from cultural, financial and other forms of deprivation found in client populations.
  • Analyze situations quickly and objectively and determine proper course of action.
  • Use a computer, calculator, typewriter, telephone, dictation machine, facsimile machine, video cassette recorder, postage meter and photocopy machine.
  • Type at a speed necessary for successful job performance.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the performance of required duties.
  • On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers; identify and interpret technical and numerical information; explain program regulations and procedures to clients and the general public.
  • On a continuous basis, sit at a desk for long periods of time; intermittently walk, stand, bend, climb, squat, twist and reach while retrieving or returning files or making field visits.  Intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; see with correctable acuity sufficient to read characters on computer screen; hear and speak with correctable acuity sufficient to communicate with clients; and lift light weight.

SELECTION PROCEDURE

Training & Experience Rating (100%)

Based upon responses to the supplemental questionnaire, the applicant’s education, training and experience will be evaluated using a pre-determined formula.  Scores from this evaluation will determine applicant ranking and placement on the eligible list.

CONDITION OF EMPLOYMENT

Prior to the date of hire, applicants for regular full and part-time positions must pass a medical examination which may include a drug screening and possibly a psychological evaluation. Applicants for extra help positions may be subject to a drug screening. All applicants must sign a constitutional oath, submit proof of U.S. citizenship or legal right to remain and work in the U.S. and be fingerprinted. For some positions, applicants may also be required to submit proof of age, be bonded or undergo a background check.

MODIFIED AGENCY SHOP

All new permanent employees, with the exception of sworn law enforcement and management, shall be required to join the employee organization or pay an 'Agency Fee' as a condition of employment.

SUBSTITUTE LISTS

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EQUAL OPPORTUNITY EMPLOYER

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment and retaliation is prohibited and that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. Please contact the Personnel Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

BENEFITS

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Personnel Department.

Click here to view benefits for General bargaining unit