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Project Manager - Senior

Recruitment #2013-14794-01

Salary:$32.90 - $39.99/hour. There will be a 2% General Wage Increase effective December 14, 2013
Department:Facility Services
Job Type: Open
Date Opened:10/29/2013 2:15:00 PM
Filing Deadline:11/13/2013 5:00:00 PM
Employment Type: Permanent/Full Time (40 hrs/week)
Permanent/Part Time (less than 40 hrs/week)
Temporary/Extra Help
Work Location: Auburn Area (Applegate, Auburn, Colfax, Foresthill, Meadow Vista, Penryn)
HR Analyst: Steven Oliveira

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INTRODUCTION

The current position is specific to the Property Management Division of the Placer County Department of Facility Services, whose offices are located at the Placer County Government Center in Auburn, California. The Property Management Division leases and manages county-owned properties; and finds, leases, sells and purchases real estate to support County operations and development.  This Division also acquires property rights to support the Placer Legacy program objectives.

This recruitment will be used to fill both open and promotional vacancies in various County departments as they arise, subject to specific position requirements and CEO approval.

POSITION INFORMATION

The Project Manager – Senior position functions in a lead role, reporting directly to the Property Manager. This highly professional position regularly interacts with County management, customer departments, architectural and engineering design and real estate professionals, County tenants and the general public to manage and deliver multiple projects of varying complexities and duration.

The Division is seeking a candidate with demonstrated knowledge and experience in the negotiation and administration of complex commercial leases, the performance of real property acquisitions and sales, and the management of tenant improvement construction projects.

DEFINITION

To perform difficult and complex space assessment, financial, and administrative studies; to manage large and complex facility improvement projects and/or capital park, trail, and open space development projects; to negotiate and administer consultant agreements and leases; to manage complex special property related projects; to provide support services to departments on facility-related issues; and to exercise technical and functional supervision over professional and technical personnel.

DISTINGUISHING CHARACTERISTICS

This is the advanced journey level class in the Project Manager series.  Positions at this level are distinguished from other classes within the series by the level of responsibility assumed, complexity of duties assigned, independence of action taken, by the amount of time spent performing assigned duties, and by the nature of the public contact made.  Employees perform the most difficult and responsible types of duties assigned to classes within this series including managing large capital improvement projects, conducting difficult facilities-related studies, negotiating and administering complex leases or sensitive agreements, and exercising technical and functional supervision over professional and technical personnel. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from professional/management staff.

May exercise direct supervision over technical and clerical staff and exercises technical and functional supervision over assigned professional, technical and clerical personnel.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

  • Train and lead subordinate staff.
  • Confer with Department managers regarding budget requests for facility maintenance and improvements, space needs and leases; prepare and/or direct facility master plan projects or when assigned to parks/capital open space, requests for capital park, trail and open space development projects.
  • Gather and analyze data and information affecting departmental space, facility, capital park, trail and open space development projects.
  • Gather and analyze data and information affecting departmental space and facility needs; and conduct studies concerning suitability of existing and proposed buildings or prospective lease space.
  • Determine feasibility and costs of requests for services and proposed projects; prepare budgets, cost estimates and project schedules for capital projects.
  • Plan, coordinate and monitor facility improvement and maintenance projects; develop scope of work, manage the environmental review and permitting process when assigned to capital park, trail and open space development projects, confer withstakeholders and consultants; prepare construction plans and documents, budget reports, and authorization-related recommendations.
  • Manage bid process, including pre-bid conferences and walk-throughs; provide technical information in response to bidder inquiries; and administer construction contracts, including managing project budgets and conducting field inspections.
  • Determine the development and market potential of real property; and dispose and acquire real property.
  • Assist in property management related issues such as response to tenant requests; and negotiate and administer property leases and consultant agreements; manage complex special property related projects.
  • Conduct administrative and financial studies and analyses; prepare facility and property management policies and procedures; assist in budget preparation.
  • Plan and coordinate various facility safety, energy management, building systems and hazardous materials projects.
  • Prepare reports, correspondence, agreements, graphs and tables; and make presentations at public meetings as required.
  • Evaluate technical laws, requirements and codes and prepare implementation strategies as required.
  • Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS

It is the applicant's responsibility to identify in their application materials how they meet the Minimum Qualifications listed below.

Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:

Experience: Two years of responsible property or facility-related project management experience performing duties similar to a Project Manager II.

Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in business or public administration, facility management, property management, construction management or a related field.

License or Certificate:

  • May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required.
  • When assigned to asbestos management program, possession of Environmental Protection Agency Asbestos Inspector/ Manager/Planner Certification is required.
  • Possession of professional certifications as related to area of assignment, as determined by the Department.

Note: Preference may be given to applicants possessing a Bachelor's degree from an accredited college or university with major course work in business or public administration, facility management, property management, construction management or a related field, and demonstration of two (2) or more years of experience in the areas of complex lease agreements, site selection, construction management, space planning and project management.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • Policies and procedures of the assigned Department and its respective divisions.
  • County government and services as they relate to facility needs and administrative requirements.
  • Principles and practices of project and contract administration, including budget management, basic accounting, contract law and negotiations.
  • Principles and practices of building design, construction and facility operations.
  • Principles and practices of administrative and financial analysis, including assessment of work-related space needs.
  • Statistical methods and analysis, and the use of statistics in reports.
  • Mathematics, algebra, geometry, and trigonometry.
  • Computer software, including word processing, spreadsheet, data base, and graphics applications.
  • Pertinent Federal, State, and local statutes, ordinances, and regulations, including building codes and contract law.
  • Business correspondence and report preparation.
  • Modern office procedures, methods and computer equipment.
  • Principles and practices of real property management and landuse, including marketing, leasing, property acquisition, real property development and real estate finance.
  • County procurement policies.
  • County budget processes.

Ability to:

  • Train, assign, and review the work of subordinate staff.
  • Understand and interpret complex rules and procedures.
  • Independently conduct difficult and/or complex administrative, financial, and space studies.
  • Independently plan, coordinate, and monitor difficult and/or complex facility improvementprojects and/or capital park, trail and open space development for assigned department.
  • Independently prepare, negotiate and administer complex and/or sensitive leases, contract agreements and land acquisitions.
  • Work with various cultural and ethnic groups in a tactful and effective manner.
  • Obtain information through interview; handle multiple assignments and establish appropriate priorities; deal fairly and courteously with the public.
  • Analyze situations quickly and objectively and determine proper course of action.
  • Evaluate and compare prospective lease space with regard to cost, location and amenities. 
  • Assist in preparation of department budgets.
  • Use a computer, calculator, basic drafting tools, typewriter, telephone, facsimile machine, and photocopy machine.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • On a continuous basis, understand all aspects of the job; intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; interpret drawings and plans; observe, implement and problem solve operational and technical issues; explain and implement policies, procedures, and contract requirements to consultants, contractors, vendors, and the public; and maintain an awareness of safety at all times.
  • On a continuous basis, sit at a desk and in meetings for long periods of time; intermittently walk, stand, bend, squat, climb, kneel or twist while conducting field site inspections; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and regularly lift moderate weight.

SELECTION PROCEDURE

Best Qualified Screening (PASS/FAIL)

An application appraisal screening MAY be conducted to select a reasonable number of the best-qualified candidates. The criteria for this screening is listed as preference language under the note in the Minimum Qualifications section.

Oral Examination (100%)

The oral examination will be conducted by a panel of raters who will assess and rate the degree to which each applicant demonstrates the knowledge and abilities required for this classification. Applicants’ responses to a series of job related questions, as well as their education and experience, will be rated in relation to the requirements for this classification.

Please note: qualified candidates for this opening will be sent a notice of their scheduled date and time for the oral examination following the final filing date.

CONDITION OF EMPLOYMENT


Prior to the date of hire, applicants for regular full and part-time positions must pass a medical examination which may include a drug screening and possibly a psychological evaluation. Applicants for extra help positions may be subject to a drug screening. All applicants must sign a constitutional oath, submit proof of U.S. citizenship or legal right to remain and work in the U.S. and be fingerprinted. For some positions, applicants may also be required to submit proof of age, be bonded or undergo a background check.

MODIFIED AGENCY SHOP

All new permanent employees, with the exception of sworn law enforcement and management, shall be required to join the employee organization or pay an 'Agency Fee' as a condition of employment.

SUBSTITUTE LISTS

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EMPLOYEES OF OTHER PUBLIC AGENCIES


Placer County now offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please visit our website at: http://www.jobaps.com/placer/sup/abfreenames.asp.

EQUAL OPPORTUNITY EMPLOYER


Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment and retaliation is prohibited and that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. Please contact the Personnel Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

BENEFITS

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Personnel Department.

Click here to view benefits for General bargaining unit