Personnel Analyst - I

THIS IS A PROMOTIONAL RECRUITMENT OPEN TO PERMANENT PLACER COUNTY EMPLOYEES ONLY

To perform a variety of professional level personnel duties in the areas of civil service, administration, employee relations, classification, compensation, recruitment and selection, equal employment, human resource strategies, and benefits administration; to assist in the maintenance of the County personnel programs; and to participate as a positive and effective team member.

This is the entry-level class in the Personnel Analyst series.  This class is distinguished from the journey by the performance of the more routine tasks and duties assigned to positions within this series.  Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level.  While this class is typically used as a training class relative to the County Civil Service System, employees are required to have some professional or paraprofessional personnel related work experience.  Employees work under general supervision while learning job tasks. 
 

Receives general supervision from the Director of Personnel or his/her designee and may receive technical and functional supervision from higher level professional staff.

Exercises direct supervision over technical and clerical staff.

Duties may include, but are not limited to, the following: 

• Participate as a positive and cooperative team member providing a broad based and professional personnel support and services to assigned departments to include classification, compensation, recruitment, selection, and employee relations activities. 
• Assist assigned departments in determining the most effective organizational structure and staffing patterns using current classifications or developing new ones as appropriate. 
• Research, compile, analyze and evaluate general and statistical information regarding selection procedures, recruitment methods, equal employment, classification, compensation, benefits administration and other personnel practices and procedures.  
• Prepare a variety of periodic and special reports; collect data, research topics, and gather information in the completion of studies and make recommendations based on studies regarding personnel polices and procedures. 
• Recommend and assist in the implementation of goals and objectives for areas of assigned program and team responsibilities; establish schedules and methods for achieving assigned work objectives; implement policies and procedures within program areas. 
• Monitor and evaluate operations and activities of assigned program responsibilities; recommend improvements and modifications; prepare various reports on operations and activities. 
• Plan, prioritize, assign, supervise and review the work of technical and clerical staff; participate in the selection of staff; provide or coordinate staff training; conduct performance evaluations; recommend discipline; implement discipline procedures as directed.
  Assist and participate in Personnel Department’s budget preparation and administration; prepare cost estimates for budget recommendations; develop and submit justifications for staff, supplies, and equipment; monitor and control expenditures. 
• Participate in maintaining the integrity of the County's recruitment and selection program; utilize and oversee the utilization of the County's automated applicant tracking system. 
• Participate in maintaining the County classification plan; conduct job analyses, develop classification specifications, and prepare classification/reclassification recommendations for Civil Service Commission consideration. 
• Act as a first line resource regarding County’s employment opportunities and Civil Service procedures; support, coordinate, and enforce equal employment and affirmative action programs within assigned departments; may participates in the investigations of discrimination and harassment complaints; may participate in compliance enforcement activities for assigned departments under the direction and leadership of higher level staff members. 
• Advise assigned departments regarding grievance and/or disciplinary actions; interpret policies, regulations and codes as they relate to assigned personnel program areas. 
• Build and maintain positive working relationships with co-workers, other County employees and managers, and the community utilizing accepted principles of effective customer service. 
• Maintain awareness of and participation in external professional environment and resources to ensure the highest level of professional standards are applied to service delivery within the County’s Personnel Department.
• Represent the County’s Personnel Department to the public as well as County employees and managers in a positive and productive manner.  
• Serve as a positive and effective member of assigned team.  
• Perform related duties as assigned.

It is the applicant's responsibility to identify in their application materials how they meet the Minimum Qualifications listed below.

Experience: One year of professional level analytical experience performing personnel, general administration, or organizational analysis work OR two years of paraprofessional level experience working as an Administrative Technician in Placer County Personnel or a Personnel Technician or other related classification preferably in a public agency personnel department.  

Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in business or public administration, personnel administration, behavioral science or a related field.

Relevant, equivalent experience (performing the same or similar job requiring similar knowledge, skills, and abilities) may be substituted for the required education as determined by the Personnel Department.

License or Certificate:
May need to possess a valid driver's license as required by the position.  Proof of adequate vehicle insurance and medical clearance may also be required. 

Knowledge of:

• Principles and practices of personnel administration and principles of organization and management.
• Principles and practices of motivation, team building and conflict resolution.
• Modern office procedures, methods and computer equipment.
• Computer software, including word processing, spreadsheet, and database applications.
• English usage, spelling, punctuation, and grammar.
• Elementary statistics, including calculation of mean and median.

Ability to:

• Apply the principles and practices of personnel administration.
• Read, analyze, evaluate and summarize written materials and statistical data.
• Supervise, train and evaluate assigned staff.
• Learn to analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Prepare technical written materials and apply statistical formulae.
• Interpret and apply pertinent local, state, and federal laws and regulations, including Civil Service rules.
• Maintain confidentiality.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Obtain information through interview process; effectively complete multiple assignments; and deal tactfully and courteously with the public.
• Analyze situations quickly and objectively to determine proper course of action.
• Use a computer, calculator, typewriter, telephone, facsimile machine, postage meter, and photocopy machine.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures; and explain Civil Service Commission, County and Personnel Department policies and procedures to the general public and County staff.
On a continuous basis, sit at desk for long periods of time; intermittently twist to reach equipment surrounding desk; walk, stand, bend, squat, kneel, or twist while working at public counter, conducting field job audits, or carrying testing materials or retrieving/ returning files from drawers; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means or enter/retrieve data from computer; and lift light weight.

Oral Examination (100%)

The oral examination will be conducted by a panel of raters who will assess and rate the degree to which each applicant demonstrates the knowledge and abilities required for this classification. Applicants’ responses to a series of job related questions, as well as their education and experience, will be rated in relation to the requirements for this classification.

The oral examination is tentatively scheduled for the week of December 16th.

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.  For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment and retaliation is prohibited and that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. Please contact the Personnel Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Personnel Department.

Click here to view benefits for Management bargaining unit