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Staff Services Analyst - I

Recruitment #2013-14709-01

Salary:$26.38 - $32.07/hour; $4,572.98 - $5,558.54/month
Department:County-Wide
Job Type: Promotional and/or Interdepartment Transfer
Date Opened:12/2/2013 8:00:00 AM
Filing Deadline:12/15/2013 5:00:00 PM
Employment Type: Permanent/Full Time (40 hrs/week)
Work Location: Auburn Area (Applegate, Auburn, Colfax, Foresthill, Meadow Vista, Penryn)
South Placer (Granite Bay, Loomis, Lincoln, Rocklin, Roseville)
HR Analyst: Michelle Beauchamp

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POSITION INFORMATION

You must be a current, permanent Placer County employee to be eligible for this recruitment.

DEFINITION

To perform difficult and complex administrative studies related to the organization and operation of assigned County departments, divisions or programs and to assist in the formulation and implementation of administrative policies and procedures.

DISTINGUISHING CHARACTERISTICS

This is the entry level class in the Staff Services Analyst series.† This class is distinguished from the journey by the performance of the more routine tasks and duties assigned to positions within this series.† Employees at this level are not expected to perform with the same independence of direction and judgement on matters allocated to the journey level.† This class is typically used as a training class relative to the County Civil Service System.† Employees work under general supervision while learning job tasks.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from supervisory or management staff of assigned work unit/department and may receive technical and functional supervision from professional staff.† May exercise direct supervision over technical and clerical staff.

EXAMPLES OF ESSENTIAL DUTIES

Duties may include, but are not limited to, the following:

  • Conduct and review analytical studies and surveys; formulate procedures, policies and program alternatives; make recommendations on a broad spectrum of administrative and program-related topics.
  • Develop and maintain cost analyses and program evaluations; perform a variety of special assignments; prepare complex analytical and statistical reports.
  • Review and analyze proposed legislation and advise management on the impact or potential impact; assist with the coordination and development of related proposals, reports and other documentation.
  • Assist in analysis of federal and state statutes and regulations; develop required responses and/or proposals for various state departments and various statewide associations applicable to assigned work unit or department.
  • Develop or assist in the development of implementation plans relative to new program implementation requirements.
  • Develop or assist in the development of statistical tracking systems and management reports for identification of trends, application of staff resources, application of funding or others as identified.
  • Develop or assist in the development of administrative policies and procedures.
  • Recommend and assist in the implementation of goals and objectives; establish schedules and methods for administrative functions; implement policies and procedures.
  • Develop and maintain regulations and operating procedure manuals.
  • Design and recommend systems, procedures, forms and instructions for internal use.
  • Develop or assist in the development of grant applications and grant reports.
  • Participate in the administration, monitoring and evaluation of contracts; participate in negotiating contracts with outside vendors, consultants or organizations; monitor fiscal and legal liabilities of the same.
  • Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary; prepare correspondence as needed.
  • Participate in the selection of staff; provide or coordinate staff training; supervise, assign and review the work of clerical and technical staff; conduct performance evaluations.
  • Prepare correspondence and reports; respond to questionnaires and surveys; establish and maintain files and records as appropriate.
  • May represent the department at meetings as required.
  • Build and maintain positive working relationships with co-workers, other county employees and the public, using principles of good customer service.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying.† A typical way to obtain the required knowledge and abilities would be:†

Experience: No experience required.

Training: Equivalent to a Bachelor's degree from an accredited college or university with major course work in public or business administration, government, political or social science or a related field.

License or Certificate:
May need to possess a valid driver's license as required by the position.† Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • Principles and practices of local government administration, organization, programs and functions.
  • Principles of management, organization and staffing.
  • Principles and practices of fiscal control.
  • Principles and techniques of administrative analysis, including workload measurement, work flow and layout, work simplification and systems and procedure analysis.
  • Principles and practices of supervision, training and performance evaluation.
  • Statistical methods and analysis and the use of statistics in reports.
  • Report preparation.
  • Research techniques, including the use of surveys and questionnaires.
  • Computer systems and software, including word processing and spreadsheet applications.
  • Office procedures, methods and computer equipment.

Ability to:

  • On a continuous basis, know and understand all aspects of the job; analyze work papers, reports and special projects; identify and interpret technical and numerical information; know laws, regulations and codes; remember various rules and interpret policy; observe and problem solve operational and technical policy and procedures.
  • On a continuous basis, sit at desk for long periods of time or in meetings; intermittently twist to reach equipment surrounding desk; perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means; and lift light weight.
  • Analyze problems; learn to identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
  • Learn to understand and interpret complex rules and procedures.
  • Learn to develop and implement policies, guidelines and procedures.
  • Analyze administrative and other management problems.
  • Analyze budgets, grants, reports and various proposals.
  • Supervise, train and evaluate staff.
  • Perform moderately complex mathematical and statistical calculations accurately.
  • Determine effective method of research; and compile data and present in form most likely to enhance understanding.
  • Prepare effective questionnaires and survey instruments.
  • Design forms and procedures.
  • Work with various cultural and ethnic groups in a tactful and effective manner.
  • Obtain information through interview; handle multiple assignments; deal firmly and courteously with the public.
  • Analyze situations quickly and objectively and to determine proper course of action.
  • Use a computer, calculator, typewriter, telephone, dictation machine, facsimile machine, postage meter and photocopy machine.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.

SELECTION PROCEDURE

Training & Experience Rating (100%)

Based upon responses to the†supplemental questionnaire, the applicantís education, training and experience will be evaluated using a pre-determined formula.† Scores from this evaluation will determine applicant ranking and placement on the eligible list.

SUBSTITUTE LISTS

The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification.† For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

EQUAL OPPORTUNITY EMPLOYER


Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment and retaliation is prohibited and that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. Please contact the Personnel Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

BENEFITS

The following information represents benefits currently available to permanent Placer County employees and may be subject to change.† It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Personnel Department.

Click here to view benefits for†Professional bargaining unit