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Administrative Legal Clerk - Journey

Recruitment #2013-12352-01

Salary:$17.45 - $21.21/hour
Department:Sheriff
Job Type: Open
Date Opened:6/28/2013 8:00:00 AM
Filing Deadline:7/12/2013 5:00:00 PM
Employment Type: Permanent/Full Time (40 hrs/week)
Temporary/Extra Help
Work Location: Auburn Area (Applegate, Auburn, Colfax, Foresthill, Meadow Vista, Penryn)
South Placer (Granite Bay, Loomis, Lincoln, Rocklin, Roseville)
HR Analyst: Jennifer Duvall

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POSITION INFORMATION

Current vacancies exist in the Corrections Division of the Placer County Sheriff's Office. Staff selected from this recruitment will be assigned to work in the Jail facilities at either the Auburn or South Placer/Roseville locations. Most positions in the jail require working 12-hour shifts, as well as nights, weekends, and holidays. All jail shifts are rotational, based upon seniority. In addition to the base hourly rate, those assigned to the Jail receive an additional Jail Incentive Pay of 5%, Night Shift Differential of 7.5% (when assigned to work the night shift), and a uniform allowance in the amount of $750 per year.

The eligible list established from this recruitment may also be used to fill future County vacancies as they arise. Such assignments may include the Sheriff's Records Unit, which operates Monday-Saturday from 7:00 a.m. to 5:00 p.m. Employees assigned to Records may be required to work on Saturdays. Records Unit employees work directly with arson, drug, gang, and sex registrants. In addition to the base hourly rate, those assigned to the Records Unit receive a uniform allowance in the amount of $750 per year. Assignments may also include the Probation Department, which operates Monday - Friday from 8:00 a.m. to 5:00 p.m. Employes of the Probation Department may be assigned to work in either the Auburn or South Placer areas.

DEFINITION

To perform a wide variety of general and legal clerical and routine secretarial duties related to the legal function and department assigned.

DISTINGUISHING CHARACTERISTICS

This is the full journey level class in the Administrative Legal Clerk series and is distinguished from the Administrative Legal Clerk - Entry level by the ability to perform the full range of duties assigned with only occasional instruction or assistance as unusual or unique situations arise. Positions in this class are flexibly staffed and are normally filled by advancement from the Administrative Legal Clerk - Entry level.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision from management or supervisory positions, and may receive functional and technical supervision from clerical and secretarial personnel.

EXAMPLES OF ESSENTIAL DUTIES

Essential duties may include, but are not limited to, the following:

  • Perform general and legal clerical duties related to assigned functional area and department including compiling data for, summarizing and maintaining a variety of statistical logs, reports, records, lists and files.
  • Type, proofread and process a variety of documents including general and legal correspondence, memos, and statistical charts from rough draft, Dictaphone recordings or verbal instruction.
  • Act as a receptionist; answer the telephone and wait on the general public, giving information on department and assigned program policies and procedures.
  • Issue, receive, type and process various legal applications, and other forms; process bookings and other jail related documents; transmit recorded information to State.
  • Collect and process fees and charges.
  • Schedule appointments as assigned.
  • Perform a wide variety of clerical work including filing, billing, checking and recording information on records.
  • Sort and file legal and general documents and records, maintaining alphabetical, index, and cross-reference files.
  • Maintain a variety of statistical records; check and tabulate statistical data; prepare routine statistical reports.
  • Operate standard office equipment including word processing applications as assigned, may perform duties on computer spreadsheet programs; operate stand alone computer software program as related to the legal obligation assigned.
  • Compile data, summarize and maintain a variety of statistical logs, reports, records, lists and files.
  • Operate and access automated criminal justice telecommunication information systems and subsystems.
  • Enter, modify and retrieve data into local, state and national computer systems.
  • Conduct record searches in a centralized data base.
  • Provide information to law enforcement agencies, courts, attorneys and the public in accordance with legal requirements governing release of information.
  • Receive, sort and distribute incoming and outgoing mail.
  • May act as secretary as necessary.
  • Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
  • When assigned to the jail, may process inmates into custody while on duty in the County Jail.
  • Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Experience: Two years of experience performing duties comparable to that of an Administrative Legal Clerk Entry for Placer County.

Training: Equivalent to the completion of the twelfth grade.

License or Certificate:
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

  • Organization, procedures and operating details of the County department to which assigned.
  • Principles and practices of legal document processing.Legal terminology and forms.
  • Principles and practices of customer service and reception.
  • English usage, spelling, grammar, and punctuation.
  • Mathematical calculations.
  • Office methods and equipment including filing and computer systems.

Ability to:

  • Independently perform legal clerical work.
  • Interpret legal and reporting codes and statutes applicable to management of records.
  • Use computer word processing equipment.
  • Retrieve, store and purge information in a wide variety of manual and automated filing systems, and maintain security and confidentiality of restricted information.
  • Type accurately at a speed of 45 words per minute.
  • Use a spread sheet and data base program on the computer.
  • On a continuous basis, sit at desk and/or stand at counter for long periods of time.
  • Intermittently twist and reach office equipment; write or use keyboard to communicate through written means; perform simple grasping and fine manipulations; lift light weight.
  • Intermittently review documents related to department operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures to the public and staff.
    Work various shifts which include nights, weekends and holidays as assigned.
  • Learn the organization, procedures and operating details of the County department to which assigned.
  • Learn how to use word processing equipment.
  • Perform routine legal clerical work including maintenance of appropriate records and preparation of reports.
  • Verify and check files and data.
  • Learn how to use a spread sheet and data base program on the computer.
  • Understand and carry out both oral and written directions.
  • Perform routine mathematical calculations.
  • Establish and maintain effective working relationships with those contacted in the course of work.
  • Operate a variety of office equipment such as a calculator and typewriter.
  • Type accurately at a speed of 45 words per minute.

    SELECTION PROCEDURE

    Written Examination (100%)

    The written examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification.

    CONDITION OF EMPLOYMENT

    Prior to the date of hire, applicants for regular full and part-time positions must pass a medical examination which may include a drug screening and possibly a psychological evaluation. Applicants for extra help positions may be subject to a drug screening. All applicants must sign a constitutional oath, submit proof of U.S. citizenship or legal right to remain and work in the U.S. and be fingerprinted. For some positions, applicants may also be required to submit proof of age, be bonded or undergo a background check.

    MODIFIED AGENCY SHOP

    All new permanent employees, with the exception of sworn law enforcement and management, shall be required to join the employee organization or pay an 'Agency Fee' as a condition of employment.

    SUBSTITUTE LISTS

    The eligible list(s) resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.

    EMPLOYEES OF OTHER PUBLIC AGENCIES


    Placer County now offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please visit our website at: http://www.jobaps.com/placer/sup/abfreenames.asp.

    EQUAL OPPORTUNITY EMPLOYER


    Thank you for your interest in employment with Placer County. Placer County is an equal opportunity employer and is committed to an active nondiscrimination program. It is the stated policy of Placer County that harassment and retaliation is prohibited and that all employees and applicants shall receive equal consideration and treatment. All recruitment, hiring, transfer and promotion will be based on the qualifications of the individual for the positions being filled regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. Please contact the Personnel Department at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.

    BENEFITS

    The following information represents benefits currently available to permanent Placer County employees and may be subject to change.  It is advisable that applicants inquire as to the most current benefit package during hiring interviews or by contacting the Personnel Department.

    Click here to view General benefits

    SELECTION PLAN

    Screen Applications for Minimum Qualifications by July 22, 2013

    Written Exam August 14 - 15, 2013

    Establish Eligible List by August 29, 2013