Administrative Programs Officer II

Recruitment #120914-E12B-22

Department:	Department of Rehabilitation Services
County Location:	Oklahoma
Date Opened:	9/14/2012 11:00:00 AM
Filing Deadline:	9/27/2012 11:59:00 PM
Salary:	$2,919.00 - $4,866.00/month
Full or Part Time:	Full-Time
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INTRODUCTION

This position is located in the state office in OKC.

This position is responsible for the purchasing of goods and services for the DRS offices located in OKC and in the southern half of the State. Duties include determining best method of acquisitions; knowing and following all State and Federal rules that apply to procurement; act as backup P-Card administrator, being responsible for the auditing and processing of all P-Cards in assigned area. Additional duties include supervising and providing guidance and training in all aspects of procurement, to one assistant. Preference may be given to candidates who possess a CPO certification from the Central Purchasing Division, granted by the state of Oklahoma, Division of Capital Assets Management. Applicants must be willing to perform all job related travel. Probationary period (or trial period if applicable) is required.

Background Check: Effective January 1, 2012, the successful candidates for positions at the Oklahoma Department of Rehabilitation Services will be required to pass an Oklahoma State Bureau of Investigation criminal investigation and background check.

STATE EMPLOYEE INFORMATION

Current State of Oklahoma employees with permanent status in the classified service, or those having reinstatement rights; Submit one (1) complete set of all of the following application materials: A cover letter that contains the Job Announcement Number, Job Title and Job Code of the position for which you are applying, a telephone number where you can be reached during office hours, your home mailing address, your e-mail address, your current classification and job code and a completed Office of Personnel Management Personal Data Summary Sheet (OPM-4B). DRS’ requires applicants to provide copies of performance evaluations at the interview process.

Send OPM 4B and Cover letter to:
Department of Rehabilitation Services
Attn: Human Resources Unit
3535 NW 58th Street, Suite 500
Oklahoma City, Oklahoma 73112
Fax: (405) 951-3543

If you have any questions regarding this position or the application process, contact Calvin Small at (405) 951-3527 or Randal Zotigh at (405) 951-3454.

BASIC PURPOSE

Positions in this job family are assigned responsibilities involving professional level work in managing, coordinating or directing a major phase of a comprehensive or specialized operating program, providing staff services in various management areas, direction of a major operating division, program, unit, or functional area, or similar responsibilities. This may include serving as an operating program manager assigned administrative, staff, or program responsibilities, coordination, promotion, and improvement of programs, providing services in the areas of formulating agency policies or operating procedures, preparing agency budgets, fiscal management, human resources administration, physical plant operations, or other management functions, supervising specialized agency services, performing highly technical managerial or administrative support duties for executive level positions, or directing and coordinating volunteer or educational programs, and other comparable responsibilities.

Positions not clearly identified by another job family, but having responsibilities involving directing, managing, or coordinating various agency functions or programs, may also be included in this job family.

LEVEL DESCRIPTORS

The Administrative Programs Officer job family consists of four levels of work, which are distinguished by the depth, and breadth of accountability and the level of responsibility assigned for providing direction and leadership in administering assigned programs or activities.

Level II:
At this level employees are assigned responsibilities involving the direction or management of a major program, division, unit or function which is of moderate size and scope or perform professional level work involving program supervision, development, coordination, or implementation with responsibility for a major phase of a program which is large in size and scope. Responsibilities may include serving as an operating program manager assigned administrative, staff, or program responsibilities, performing functions in the areas of program management and development, providing guidance for operations and services, performing program planning, development and evaluation activities, and organizing and coordinating program services and activities. Incumbents will be expected to perform assigned duties at all levels of complexity and will provide guidance, supervision and training to assigned staff.

MINIMUM QUALIFICATIONS

Level II:
Education and Experience requirements at this level consist of a bachelor's degree and three (3) years of professional experience in business or public administration; or an equivalent combination of education and experience, substituting one year of technical administrative* experience for each year of the required bachelor's degree. One year of technical administrative* experience may also be substituted for one year only of the required experience.

*Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.

SELECTIVE QUALIFICATIONS

The Oklahoma Department of Rehabilitation Services has been authorized to utilize a Selective Qualification when interviewing applicants for this position.

"Applicants must have two (2) years of professional business or public administration experience in contracting and purchasing."

SELECTION PLAN

Scores based on: 100% Evaluation of Education and Experience listed on the supplemental questionnaire.

***NOTE: Names of eligible applicants can be made available to State agencies upon their request, immediately following the closing date and time.