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PROGRAM COORDINATOR (Commercial Real Estate)

Recruitment #R1360-E0-o23250

Introduction

Hillsborough County Government is looking for new members to join our team who are aligned with our core values of commitment to excellence; stellar customer service; and embracing diversity, transparency, and accountability.  Our employees enjoy careers that are professionally and personally rewarding and that provide fair and reliable compensation.   

Hillsborough County Government consists of many independent agencies with over 9,000 combined employees.  We provide a wide range of municipal services to the citizens of Hillsborough County, including law enforcement, detention, fire, street construction and maintenance, courts, library, parks and recreation, planning and zoning, property appraisal, tax collection, water, sewer, and solid waste collection services. In addition, we also employ professionals, paraprofessionals, and clerical staff in a wide range of service support functions, including management, finance, information technology, human resources, facilities, communications, etc. 

Learn more about Hillsborough County or read on to learn more about this exciting opportunity to join our team.

MAJOR FUNCTION

Developing and leasing the Aviation Authority's commercial land requires a Program Coordinator to assist with the oversight and management of existing contracts and to implement new business development initiatives that result in growth and
financial strength in support of the airport master plan.

MAJOR DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

  • Oversees and implements all aspects of airport real estate marketing and advertising efforts including media buying, event planning and trade shows. 
  • Manages real estate tax distribution process including TRIM notices, storm water fees, ad valorem tax bills and public hearing notices. Updates master mailing lists.
  • Prepares documents, correspondence and presentation materials. 
  • Assists in developing and implementing a strategic marketing/business plan for airport properties. 
  • Creates and manages reports, manuals and correspondence.
  • Establishes and oversees critical dates for leases and other property management functions. 
  • Manages and updates commercial real estate web page, including design, content and request for editing.
  • Processes documents pertaining to purchasing and accounts payable.
  • Prepares and monitors department budget, including revenue projections; monitors financial contracts and expenditures to ensure compliance with approved budget. 
  • Establishes and maintains paper and electronic departmental files and records for all lease and property management documents; Maintains lease and contract database to ensure contact list is current.
  • Manages tenant security deposit process based on revenue reports and prepares calculations. 
  • Prepares documents for past due accounts and collection of delinquent funds per standard procedures. 
  • Ensures that procurement procedures are followed with outside consultants so that the scope of work is delivered on time and within budget. 
  • Develops, implements and maintains the department processes and procedures manual. 
  • Performs other related duties as required.

KNOWLEDGE, SKILLS, & ABILITIES

  • Working knowledge of the functions, activities, requirements and objectives of the specific program/functional area to which assigned.
  • Some knowledge of office practices, procedures, and equipment.
  • Some knowledge of budget practices and procedures.
  • Ability to establish and maintain effective working relations with others within and outside own organization.
  • Ability to collect, organize and evaluate data and make logical conclusions.
  • Ability to communicate effectively both orally and in writing.
  • Ability to use initiative, and exercise sound judgment.
  • Ability to use a computer and related software.

MINIMUM QUALIFICATIONS

Note: Minimum Qualifications MUST be attained before the recruitment ending date.

 

Bachelor's degree in Mass Communications, Marketing, Business or related field; and

One year of experience in commercial contract development and oversight.

Appointing Authority PrefersCandidates with a working knowledge of marketing, research and commercial real estate principles and practices. Exceptional oral, written and interpersonal skills; knowledge of marketing and research fundamentals. Strong project management, detail-oriented and ability to consistently meet deadlines. Self-starter that can assess what tasks need to be completed without oversight and daily directive.

SUBSTITUTION

 

Benefits

SPECIAL NOTE:  All selected applicants for employment at the Tampa Port Authority must successfully pass a fingerprint based criminal history check in accordance with Florida State Statute 311.12 (Seaport Security Standards)

 

VETERANS' PREFERENCE:  Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.

 

DRUG-FREE WORK PLACE:  The employers of Hillsborough County have implemented a drug-free workplace and all offers of employment are conditioned on job applicants successfully passing a drug test.

 

NOTE: Depending on the agency of employment, individuals hired may be required to review Hillsborough County driving eligibility criteria and acknowledge their understanding of its provisions.

 

NOTE: Employees are required to participate in the response/recovery activities related to emergencies/disasters affecting the County.  They are required to work in their normal job duties or other activities within their skills and capabilities. Proper compensation will be made in accordance with existing rules and procedures.

 

EXAMINATION: Applicants will be competitively rated on the basis of their training and experience. 


 

 
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