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GENERAL MANAGER III (GRANT PROGRAM ANALYSIS)

Recruitment #A1368-G0-o24920

Introduction

Hillsborough County Government is looking for new members to join our team who are aligned with our core values of commitment to excellence; stellar customer service; and embracing diversity, transparency, and accountability.  Our employees enjoy careers that are professionally and personally rewarding and that provide fair and reliable compensation.  

Hillsborough County Government consists of many independent agencies with over 9,000 combined employees.  We provide a wide range of municipal services to the citizens of Hillsborough County, including law enforcement, detention, fire, street construction and maintenance, courts, library, parks and recreation, planning and zoning, property appraisal, tax collection, water, sewer, and solid waste collection services. In addition, we also employ professionals, paraprofessionals, and clerical staff in a wide range of service support functions, including management, finance, information technology, human resources, facilities, communications, etc. 

Learn more about Hillsborough County or read on to learn more about this exciting opportunity to join our team.

MAJOR FUNCTION

Manages and administers the grant analysis information monitoring and reporting program for the Fiscal & Support Services Department (FSS) supporting 10 Public Safety and Community  Services (PSCS) departments with 11 departmental divisions and combined grant/contract  expenditures of more than $65 million annually. 

MAJOR DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on the particular agency/division/department to which they are assigned, individual employees may perform all or any of the duties described below. 

  • Formulates and establishes policies, procedures and guidelines to be utilized in the analyses of grant program opportunities and performance/outcomes management for Public Safety & Community Services (PS&CS) departments.
  • Assists in the establishment of a PS&CS structure to assess grant/contract programs, analyze funding opportunities and strengthen/develop collaboration with community partners.
  • Manages the staff responsible for the centralized review, risk assessment and analyses of grant program opportunities and performance/outcomes.
  • Utilizes staff analyses to develop recommendations for leadership decisions.
  • Provides direction in the establishment of a grant oversight/monitoring  program that provides support and guidance to PS&CS Departments' fiscal and program staff in the management of grant programs to ensure controls and systems are in place to assure compliance with all applicable statutes, regulations, policies, procedures and contracts. 
  • Develops policies and procedures providing direction to PS&CS staff involved in monitoring grants, resolving fiscal and operational issues as necessary, communication compliance deficiencies and developing recommendations to directors and program managers for implementing improvements.
  • Acts as liaison and coordinates with PS&CS departments, County Office of Grant Administration, community partners and external agencies to ensure efficient flow of communications and services; interprets and explains applicable grant/contract/program regulations, requirements and procedures.  
  • Determines grant funding requirements for cash and/or in-kind match, allowable indirect and direct program/administrative charges.
  • Works with staff to ensure approved grants/contracts are implemented in the most efficient and effective method and to ensure proper data collection in order to ensure accurate and timely reporting and deliver required outcomes.
  • Implements and strengthens automated controls where possible by leveraging automated applications and developing manual controls when necessary to ensure proper data collection, data integrity and accurate reporting to provide a consistent, thorough review and approval process and to provide relevant and accurate decision making Information.
  • Coordinates information management, data integrity and reporting programs for PS&CS departments.
  • Monitors and reports compliance with applications, approvals, deliverables and reporting. 
  • Develops reports, recommendations, dashboards and performance measurements for Deputy County Administrator, Department and Division Directors and Program Managers.
  • Oversees and directs the teams responsible for grant program opportunities analyses and recommendations; needs assessments; information management; report development and coordination responsibilities; dashboard management and outcome/performance measurement.
  • Supervises staff, assigns tasks, develops project timelines, determines staffing needs, assigns responsibilities, tracks performance, monitors deliverables and reports project outcomes.
  • Performs other related duties as required.

KNOWLEDGE, SKILLS, & ABILITIES

  • Considerable knowledge of current government and grant budget principles, practices and accounting and reporting procedures, generally accepted accounting principles (GAAP).
  • Considerable knowledge of principles, practices, functions, activities, requirements and objectives of grant oversight and coordination and audit/monitoring programs.
  • Considerable knowledge of current County Grant programs, budgets and funding sources.
  • Considerable knowledge of methods utilized in performing statistical analysis and reporting.
  • Considerable knowledge of federal, state and local grant funding sources.
  • Ability to communicate effectively both orally and in writing.
  • Ability to establish and maintain effective working relations with others within and outside FSS.
  • Ability to effectively coordinate resources and manage these resources to successfully complete fiscal and technical grant requirements.
  • Ability to prepare cost/benefit and return on investment (ROI) analyses.
  • Ability to set priorities, meet deadlines and multi-task.

MINIMUM QUALIFICATIONS

Note: Minimum Qualifications MUST be attained before the recruitment ending date.

 

Bachelors Degree with a major in Business Administration; and
Five years of experience directly related to grant program and project management.
OR
Any equivalent combination of education, training and experience that would reasonably be expected to provide the job related competencies noted.
 

Conclusion

VETERANS' PREFERENCE:  Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.

 

DRUG-FREE WORK PLACE:  The employers of Hillsborough County have implemented a drug-free workplace and all offers of employment are conditioned on job applicants successfully passing a drug test.

 

NOTE: Depending on the agency of employment, individuals hired may be required to review Hillsborough County driving eligibility criteria and acknowledge their understanding of its provisions.

 

NOTE: Employees are required to participate in the response/recovery activities related to emergencies/disasters affecting the County.  They are required to work in their normal job duties or other activities within their skills and capabilities. Proper compensation will be made in accordance with existing rules and procedures.

 

EXAMINATION: Applicants will be competitively rated on the basis of their training and experience. 


 

 
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