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LEGAL SECRETARY

Concurrent Open & Closed recruitments require 2 separate apps

Recruitment #A0139-00-o22552

MAJOR FUNCTION

Performs a variety of secretarial and administrative functions in support of a legal staff of a county wide agency. 

MAJOR DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

  • Prepares and types legal pleadings including complaints, affidavits, notices of hearing, motions, orders, stipulations and discovery documents for filing in court.
  • Composes, edits and types correspondence.
  • Coordinates the distribution of incoming and outgoing mail.
  • Schedules court hearings, depositions, mediation conferences and other meetings to ensure the timely disposition of cases.
  • Coordinates arrangements and agenda for various commission and board meetings and conferences; assembles materials, compiles agenda and attends meetings.
  • Acts as liaison with witnesses and prepares subpoenas for depositions and trial.
  • Obtains information and prepares responses to discovery requests, such as interrogatories, and requests for the production of documents.
  • Maintains files and tracks deadlines for discovery and responses to pleadings.
  • Files complaints and other pleadings with the appropriate court and/or judge.
  • Maintains activity reports and submits appropriate documentation to specific units.
  • Responds to inquiries from the public, government agencies and the news media to provide general or detailed information, as appropriate.
  • Performs a variety of secretarial activities including transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filing system.
  • Maintains the confidentiality of records and reports pertaining to the work of the division or department.
  • May be required to be cross-trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney.
  • Performs business related activities and functions regarding legal office administrative practices and procedures.
  • Performs other related duties as required.

KNOWLEDGE, SKILLS, & ABILITIES

  • Considerable knowledge of legal office administrative practices and procedures.
  • Considerable knowledge of legal terminology and court procedures.
  • Considerable knowledge of the operation of word processing and data processing equipment.
  • Working knowledge of English grammar, punctuation and spelling.
  • Ability to work effectively with others.
  • Ability to transcribe dictation.
  • Ability to type.
  • Ability to use a computer and related software.
  • Ability to handle confidential information.
  • Ability to maintain work related records and prepare reports.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to provide basic legal assistance and/or conduct legal research under the supervision of an attorney.

MINIMUM QUALIFICATIONS

Note: Minimum Qualifications MUST be attained before the recruitment ending date.

 

Graduation from high school or possession of a GED Certificate; and

Three years of experience as a secretary, which included one year as a legal secretary; and

A passing score on a written test; and

50 net words per minute on a typing test.

 

OR

 

Associate's degree with a major in Secretarial Science; and

Two years of experience as a secretary, which included one year as a legal secretary; and

A passing score on a written test; and

50 net words per minute on a typing test.

 

OR

 

Graduation from high school or possession of a GED Certificate; and

Successful completion of an accredited secretarial or business and office technology training program; and

Two years of experience as a secretary, which included one year as a legal secretary; and

A passing score on a written test; and

50 net words per minute on a typing test.

APPOINTING AUTHORITY REQUIRES

Possession of a valid Driver License.

Conclusion

OPEN AND CLOSED RECRUITMENTS:  We are running concurrent Closed (Internal) and Open recruitments. Internal candidates on a closed eligibility list must be considered first, prior to a selection being made from the open eligibility list. To be considered for the same classification under Open recruitment, internal candidates must also apply under the open recruitment process.

 

VETERANS' PREFERENCE:  Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.

 

DRUG-FREE WORK PLACE:  The employers of Hillsborough County have implemented a drug-free workplace and all offers of employment are conditioned on job applicants successfully passing a drug test.

 

NOTE: Depending on the agency of employment, individuals hired may be required to review Hillsborough County driving eligibility criteria and acknowledge their understanding of its provisions.

 

NOTE: Employees are required to participate in the response/recovery activities related to emergencies/disasters affecting the County.  They are required to work in their normal job duties or other activities within their skills and capabilities. Proper compensation will be made in accordance with existing rules and procedures.

 

EXAMINATION: Examination may be administered at the time of application, depending on qualifications. Test information is available at the Reception Branch, Hillsborough County Civil Service Office. This information must be obtained in person and it is the applicant's responsibility to obtain it, if desired.


 

 
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