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LEGAL ADMINISTRATIVE ASSISTANT

Concurrent Open & Closed recruitments require 2 separate apps

Recruitment #A0126-00-o22831

Introduction

Hillsborough County Government is looking for new members to join our team who are aligned with our core values of commitment to excellence; stellar customer service; and embracing diversity, transparency, and accountability.  Our employees enjoy careers that are professionally and personally rewarding and that provide fair and reliable compensation.   

Hillsborough County Government consists of many independent agencies with over 9,000 combined employees.  We provide a wide range of municipal services to the citizens of Hillsborough County, including law enforcement, detention, fire, street construction and maintenance, courts, library, parks and recreation, planning and zoning, property appraisal, tax collection, water, sewer, and solid waste collection services. In addition, we also employ professionals, paraprofessionals, and clerical staff in a wide range of service support functions, including management, finance, information technology, human resources, facilities, communications, etc. 

Learn more about Hillsborough County or read on to learn more about this exciting opportunity to join our team.

MAJOR FUNCTION

Performs highly independent administrative and support duties of complex office functions associated with the operation of a Legal Department.

MAJOR DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

  • Assists and advises Attorneys on matters relating to the formulation and implementation of broad policies and program objectives.
  • Implements and directs designated administrative and support office functions.
  • Tracks legislative bills to ensure timely administrative response.
  • Prepares legal pleadings and correspondence as directed.
  • Functions in a protem capacity performing all duties as delegated.
  • Serves on internal administrative and policy bodies as a representative of the department head.
  • Investigates and defines problems, conducts research and formulates and proposes methods of resolution.
  • Monitors, supervises, and coordinates administrative services and assists in the preparation of annual budgets.
  • May be required to be cross-trained in the performance of basic legal assistance and/or legal research under the supervision of an attorney.
  • May supervise Legal Secretaries.
  • Performs business related activities and functions regarding legal office administrative practices and procedures.
  • Performs other related duties as required.

KNOWLEDGE, SKILLS, & ABILITIES

  • Considerable knowledge of legal office administrative practices and procedures.
  • Working knowledge of legal terminology.
  • Some knowledge of legal proceedings and the legislative process.
  • Ability to plan, organize and supervise the work of others.
  • Ability to effectively schedule work for timely completion.
  • Ability to work effectively with high level stakeholders.
  • Ability to perform and coordinate multiple legal related projects simultaneously.
  • Ability to work effectively with others.
  • Ability and willingness to provide basic legal assistance and/or conduct legal research under the supervision of an attorney.
  • Ability to use a computer and related software.

MINIMUM QUALIFICATIONS

Note: Minimum Qualifications MUST be attained before the recruitment ending date.

 

Bachelor's degree; and

Two years of secretarial or administrative experience with at least one year spent in a legal setting.

 

OR

 

Master's degree; and

One year of secretarial or administrative experience in a legal setting.

 

OR

 

Associate's degree; and

Three years of secretarial or administrative experience with at least one year of experience in a legal setting.

 

OR

 

Graduation from high school or possession of a GED Certificate; and

Five years of secretarial or administrative experience with at least one year spent in a legal setting.

APPOINTING AUTHORITY REQUIRES

Possession of a valid Driver License.

Appointing Authority may require supervisory experience.

Selection Process

  
  • Application Screening (Civil Service Office)
  •   
  • Performance Exam, if required (Civil Service Office)
  •   
  • Written Exam, if required (Civil Service Office)
  •   
  • Establish List (Civil Service Office)
  •   
  • Department Selection Interviews (Hiring Agency)
  •   
  • Background Investigation (Hiring Agency)
  •   
  • Job Offer (Hiring Agency)
  • Conclusion

    OPEN AND CLOSED RECRUITMENTS:  We are running concurrent Closed (Internal) and Open recruitments. Internal candidates on a closed eligibility list must be considered first, prior to a selection being made from the open eligibility list. To be considered for the same classification under Open recruitment, internal candidates must also apply under the open recruitment process.

     

    VETERANS' PREFERENCE:  Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.

     

    DRUG-FREE WORK PLACE:  The employers of Hillsborough County have implemented a drug-free workplace and all offers of employment are conditioned on job applicants successfully passing a drug test.

     

    NOTE: Depending on the agency of employment, individuals hired may be required to review Hillsborough County driving eligibility criteria and acknowledge their understanding of its provisions.

     

    NOTE: Employees are required to participate in the response/recovery activities related to emergencies/disasters affecting the County.  They are required to work in their normal job duties or other activities within their skills and capabilities. Proper compensation will be made in accordance with existing rules and procedures.

     

    EXAMINATION: Examination may be administered at the time of application, depending on qualifications. Test information is available at the Reception Branch, Hillsborough County Civil Service Office. This information must be obtained in person and it is the applicant's responsibility to obtain it, if desired.


     

     
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