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ADMINISTRATIVE SPECIALIST

Recruitment #A0124-00-o23303

Introduction

Hillsborough County Government is looking for new members to join our team who are aligned with our core values of commitment to excellence; stellar customer service; and embracing diversity, transparency, and accountability.  Our employees enjoy careers that are professionally and personally rewarding and that provide fair and reliable compensation.   

Hillsborough County Government consists of many independent agencies with over 9,000 combined employees.  We provide a wide range of municipal services to the citizens of Hillsborough County, including law enforcement, detention, fire, street construction and maintenance, courts, library, parks and recreation, planning and zoning, property appraisal, tax collection, water, sewer, and solid waste collection services. In addition, we also employ professionals, paraprofessionals, and clerical staff in a wide range of service support functions, including management, finance, information technology, human resources, facilities, communications, etc. 

Learn more about Hillsborough County or read on to learn more about this exciting opportunity to join our team.

MAJOR FUNCTION

Performs a variety of administrative and support functions to assist in the administration of a major organizational unit.

MAJOR DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.
  • Provides input and recommendations on matters relating to the development, implementation, evaluation and modification of programs, procedures, services and policies of the organization.
  • Compiles data and prepares or assists in the preparation of budget documents, and various statistical, financial and special reports.
  • May provide staff support to a major appointed Board, Commission, or Authority; coordinates special requests by members, conducts special assignments and prepares agenda documents.
  • Assists in the overall administration of the office, controls sensitive and confidential information, approves or prepares for supervisor's signature: correspondence, requisitions, vouchers and other documents; reviews records and reports which require action and recommends solutions or courses of actions; and prepares specified departmental reports.
  • Receives correspondence and telephone calls; addresses issues, questions and complaints; composes replies; provides information in response to inquiries from other departments, other employees, outside agencies, and the public.
  • Serves as liaison with other organizations and the public.
  • Oversees office administrative functions including monitoring and review of budgets, expenditures, processing of personnel records, and the maintenance of records, files, equipment, and supplies. May receive, review, and approve invoices for payment.
  • Performs a variety of secretarial activities, such as taking and transcribing dictation, maintaining supervisor's appointment calendar, and establishing and ensuring the maintenance of a comprehensive, central filling system.
  • May supervise lower level clerical or administrative personnel.
  • Performs other related duties as required.

KNOWLEDGE, SKILLS, & ABILITIES

  • Considerable knowledge of the goals, policies, and practices of the organization to which assigned.
  • Considerable knowledge of general office policies, procedures and practices.
  • Considerable knowledge of English grammar, punctuation and spelling.
  • Considerable knowledge of the operation of word processing and data processing equipment.
  • Working knowledge of the organization's procurement process.
  • Some knowledge of the organization's budget process.
  • Ability to plan, organize and supervise the work of others.
  • Ability to handle confidential information.
  • Ability to work effectively with others.
  • Ability to conduct research, collect and analyze data, and prepare written reports.
  • Ability to assist in the preparation and monitoring of organizational budgets.
  • Ability to represent the organization at meetings and conferences on administrative issues..
  • Ability to use a computer and related software.

MINIMUM QUALIFICATIONS

Note: Minimum Qualifications MUST be attained before the recruitment ending date.

 

Graduation from high school or possession of a GED Certificate; and

Four years of clerical or secretarial experience; and

A passing score on a written test; and

50 net words per minute on a typing test.

 

OR

 

Bachelor's degree; and

One year of clerical or secretarial experience; and

A passing score on a written test; and

50 net words per minute on a typing test.

 

OR

 

Associate's degree; and

Three years of clerical or secretarial experience; and

A passing score on a written test; and

50 net words per minute on a typing test.

 

OR

 

Graduation from high school or possession of a GED Certificate; and

Sucessful completion of an accredited secretarial or office technology training program; and

Three years of clerical or secretarial experience; and

A passing score on a written test; and

50 net words per minute on a typing test.

 

APPOINTING AUTHORITY REQUIRES

 

APPOINTING AUTHORITY MAY REQUIRE

Possession of a valid Driver License.

Selection Process

  
  • Application Screening (Civil Service Office)
  •   
  • Performance Exam, if required (Civil Service Office)
  •   
  • Written Exam, if required (Civil Service Office)
  •   
  • Establish List (Civil Service Office)
  •   
  • Department Selection Interviews (Hiring Agency)
  •   
  • Background Investigation (Hiring Agency)
  •   
  • Job Offer (Hiring Agency)
  • Conclusion

    EXAMINATION: Examination may be administered at the time of application, depending on qualifications. Test information is available at the Reception Branch, Hillsborough County Civil Service Office. This information must be obtained in person and it is the applicant's responsibility to obtain it, if desired.

     

    VETERANS' PREFERENCE:  Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.

     

    DRUG-FREE WORK PLACE:  The employers of Hillsborough County have implemented a drug-free workplace and all offers of employment are conditioned on job applicants successfully passing a drug test.

     

    NOTE: Depending on the agency of employment, individuals hired may be required to review Hillsborough County driving eligibility criteria and acknowledge their understanding of its provisions.

     

    NOTE: Employees are required to participate in the response/recovery activities related to emergencies/disasters affecting the County.  They are required to work in their normal job duties or other activities within their skills and capabilities. Proper compensation will be made in accordance with existing rules and procedures.


     

     
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