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SECRETARY

Concurrent Open & Closed recruitments require 2 separate apps

Recruitment #A0110-00-o22860

Introduction

Hillsborough County Government is looking for new members to join our team who are aligned with our core values of commitment to excellence; stellar customer service; and embracing diversity, transparency, and accountability.  Our employees enjoy careers that are professionally and personally rewarding and that provide fair and reliable compensation.   

Hillsborough County Government consists of many independent agencies with over 9,000 combined employees.  We provide a wide range of municipal services to the citizens of Hillsborough County, including law enforcement, detention, fire, street construction and maintenance, courts, library, parks and recreation, planning and zoning, property appraisal, tax collection, water, sewer, and solid waste collection services. In addition, we also employ professionals, paraprofessionals, and clerical staff in a wide range of service support functions, including management, finance, information technology, human resources, facilities, communications, etc. 

Learn more about Hillsborough County or read on to learn more about this exciting opportunity to join our team.

MAJOR FUNCTION

Performs clerical, administrative and general office duties involving typing, record and file maintenance, mail distribution and telephone reception.

MAJOR DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

  • Types correspondence, memoranda, reports, manuals, records, orders, and other office documents from rough drafts, recording machines, notes, and specific oral instructions.
  • Opens and distributes mail.
  • Answers routine inquiries for information and composes routine correspondence for supervisor's signature.
  • Operates electronic mail systems and coordinates the flow of information both internally and with other organizations.
  • Maintains paper and electronic office records and files.
  • Operates various general office machines such as fax machines, copiers, scanners, and phone systems.
  • Performs simple clerical computer operations using word processing, spreadsheet, database management, and other applications.
  • Prepares reports involving clerical or tabular information, which may include performing simple arithmetical calculations.
  • May process and maintain basic personnel related documents and records, such as timekeeping, procurement and payroll records.
  • Performs other related duties as required.

KNOWLEDGE, SKILLS, & ABILITIES

  • Some knowledge of office practices and procedures.
  • Some knowledge of departmental policies and procedures.
  • Some knowledge of English grammar, punctuation and spelling, and ability to review and proof documents.
  • Some knowledge of frequently used office computer technology including; Windows, Internet and Office software applications.
  • Skill in operating a computer utilizing basic functions of word processor, spreadsheet, database and electronic mail applications.
  • Ability to use general office equipment, and to perform a variety of clerical duties such as answering telephones, filing, copying, scanning, receiving and sorting mail, inventorying and ordering supplies.
  • Ability to type.
  • Ability to take and transcribe notes from oral presentations.

MINIMUM QUALIFICATIONS

Note: Minimum Qualifications MUST be attained before the recruitment ending date.

 

Graduation from high school or possession of a GED Certificate; and

One year of clerical experience; and

A passing score on a written test; and

30 net words per minute on a typing test.

 

OR

 

Associate's degree with a major in Secretarial Science; and

A passing score on a written test; and

30 net words per minute on a typing test.

 

OR

 

Graduation from high school or possession of a GED Certificate; and

Successful completion of an accredited secretarial or business and office technology training program; and

A passing score on a written test; and

30 net words per minute on a typing test.

APPOINTING AUTHORITY REQUIRES

 

APPOINTING AUTHORITY MAY REQUIRE

Possession of a valid Driver License.

Selection Process

  
  • Application Screening (Civil Service Office)
  •   
  • Performance Exam, if required (Civil Service Office)
  •   
  • Written Exam, if required (Civil Service Office)
  •   
  • Establish List (Civil Service Office)
  •   
  • Department Selection Interviews (Hiring Agency)
  •   
  • Background Investigation (Hiring Agency)
  •   
  • Job Offer (Hiring Agency)
  • Conclusion

    OPEN AND CLOSED RECRUITMENTS:  We are running concurrent Closed (Internal) and Open recruitments. Internal candidates on a closed eligibility list must be considered first, prior to a selection being made from the open eligibility list. To be considered for the same classification under Open recruitment, internal candidates must also apply under the open recruitment process.

     

    VETERANS' PREFERENCE:  Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.

     

    DRUG-FREE WORK PLACE:  The employers of Hillsborough County have implemented a drug-free workplace and all offers of employment are conditioned on job applicants successfully passing a drug test.

     

    NOTE: Depending on the agency of employment, individuals hired may be required to review Hillsborough County driving eligibility criteria and acknowledge their understanding of its provisions.

     

    NOTE: Employees are required to participate in the response/recovery activities related to emergencies/disasters affecting the County.  They are required to work in their normal job duties or other activities within their skills and capabilities. Proper compensation will be made in accordance with existing rules and procedures.

     

    EXAMINATION: Examination may be administered at the time of application, depending on qualifications. Test information is available at the Reception Branch, Hillsborough County Civil Service Office. This information must be obtained in person and it is the applicant's responsibility to obtain it, if desired.


     

     
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