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OFFICE ASSISTANT III (DATA)

Recruitment #A0108-A0-o24460

Introduction

Hillsborough County Government is looking for new members to join our team who are aligned with our core values of commitment to excellence; stellar customer service; and embracing diversity, transparency, and accountability. Our employees enjoy careers that are professionally and personally rewarding and that provide fair and reliable compensation.

Hillsborough County Government consists of many independent agencies with over 9,000 combined employees. We provide a wide range of municipal services to the citizens of Hillsborough County, including law enforcement, detention, fire, street construction and maintenance, courts, library, parks and recreation, planning and zoning, property appraisal, tax collection, water, sewer, and solid waste collection services. In addition, we also employ professionals, paraprofessionals, and clerical staff in a wide range of service support functions, including management, finance, information technology, human resources, facilities, communications, etc.

Learn more about Hillsborough County or read on to learn more about this exciting opportunity to join our team.

MAJOR FUNCTION

Performs a variety of clerical tasks and/or supervisory clerical duties in support of a major County function or operation, including the processing of documents, forms and applications; maintenance of detailed records and compilation and computation of statistical data.

MAJOR DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.
  • Supervises assigned clerical employees and provides training and assistance as necessary.
  • Maintains manual and automated file systems to include a large, complex system.
  • Codes, classifies, posts and compiles information for use by others.
  • Verifies and registers documents; assigns file number and affixes seal as appropriate. Reviews forms, documents and other materials for accuracy and completeness.
  • Provides assistance to staff and public as required.
  • Responds to inquiries and searches files for requested information to include the more complex searches.
  • Performs computations and verifies figures.
  • Maintains logs and records of equipment, inventory, costs, services performed, documents received, and charges to be assessed; may also maintain employee attendance and leave records.
  • Operates office equipment such as adding machines, copiers, telephones, shredders, and postage meters.
  • Operates data processing equipment.
  • Types forms, vouchers, requisitions, invoices, notices, schedules, legal documents, and other materials; types from rough drafts or combines data from multiple sources.
  • Provides guidance to lower level clerical staff and reviews work of others for completeness and accuracy.
  • Performs other clerical duties such as photocopying; ordering and issuing supplies; and sending receiving, sorting, and distributing mail.
  • Performs other related duties as required.

KNOWLEDGE, SKILLS, & ABILITIES

  • Considerable knowledge of general office policies, procedures and practices.
  • Considerable knowledge of English grammar, punctuation and spelling.
  • Ability to proof own work and the work of other clerical personnel.
  • Ability to perform accurate computations and verification of data.
  • Ability to plan, organize and supervise the work of others.
  • Ability to operate data processing, word processing and other office equipment.
  • Ability to work effectively with others.
  • Ability to type.
  • Ability to use a computer and related software.

MINIMUM QUALIFICATIONS

Graduation from high school or possession of a GED Certificate; and
Three years of clerical experience; and
A passing score on a written test; and
A passing score on a data entry test with 100 gross keystrokes per minute at 90% accuracy.

OR

Any equivalent combination of education, training and experience that would reasonably be expected to provide the job related competencies noted; and
A passing score on a written test; and
A passing score on a data entry test with 100 gross keystrokes per minute at 90% accuracy.

APPOINTING AUTHORITY MAY REQUIRE

Possession of a valid Driver License.

Conclusion

VETERANS' PREFERENCE:  Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.

 

DRUG-FREE WORK PLACE:  The employers of Hillsborough County have implemented a drug-free workplace and all offers of employment are conditioned on job applicants successfully passing a drug test.

 

NOTE: Depending on the agency of employment, individuals hired may be required to review Hillsborough County driving eligibility criteria and acknowledge their understanding of its provisions.

 

NOTE: Employees are required to participate in the response/recovery activities related to emergencies/disasters affecting the County.  They are required to work in their normal job duties or other activities within their skills and capabilities. Proper compensation will be made in accordance with existing rules and procedures. 


 

 
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