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OFFICE ASSISTANT

Concurrent Open & Closed recruitments require 2 separate apps

Recruitment #A0104-00-o22253

MAJOR FUNCTION

Performs a variety of routine clerical tasks, including maintenance of file systems, logs and records; and typing, and compiling information to assist in the efficient accomplishment of support activities.

MAJOR DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

  • Maintains basic manual and automated file systems or assists in the maintenance of a large, moderately complex system. Codes, classifies, post and compiles information for use by others.
  • Receives, verifies and registers documents; assigns file number and affixes seal as appropriate. Reviews forms, documents and other materials for accuracy and completeness.
  • Provides assistance to staff and public as required.
  • Responds to inquiries and searches files for requested information.
  • Performs simple computations and verifies figures.
  • Maintains logs and records of equipment, inventory, costs, services performed, documents received, and charges to be assessed; may also maintain employee attendance and leave records.
  • Operates office equipment such as adding machines, copiers, telephones, shredders, and postage meters. Performs basic operations on data processing equipment.
  • Types forms, vouchers, requisitions, invoices, notices, schedules, legal documents, and other materials; types from rough drafts or combines data from multiple sources.
  • Performs other clerical duties such as photocopying; ordering and issuing supplies; and sending, receiving, sorting, and distributing mail.
  • Performs other related duties as required.

KNOWLEDGE, SKILLS, & ABILITIES

  • Some knowledge of general office practices and procedures.
  • Some knowledge of English grammar, punctuation and spelling.
  • Ability to maintain files and records.
  • Ability to follow oral and written instructions.
  • Ability to prioritize work.
  • Ability to perform other clerical duties such as filing, answering the phone, and compiling figures for routine reports.
  • Ability to use general office equipment and to perform basic operations on data processing equipment.
  • Ability to type.
  • Ability to use a computer and related software.

MINIMUM QUALIFICATIONS

Note: Minimum Qualifications MUST be attained before the recruitment ending date.

Graduation from high school or possession of a GED Certificate; and
One year of clerical experience; and
A passing score on a written test.

OR

Associate's Degree; and
A passing score on a written test.

OR

Graduation from high school or possession of a GED Certificate; and
Successful completion of an accredited secretarial or business and office technology training program; and
A passing score on a written test.

 

Benefits

 

Conclusion

OPEN AND CLOSED RECRUITMENTS:  We are running concurrent Closed (Internal) and Open recruitments. Internal candidates on a closed eligibility list must be considered first, prior to a selection being made from the open eligibility list. To be considered for the same classification under Open recruitment, internal candidates must also apply under the open recruitment process.

 

VETERANS' PREFERENCE:  Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.

 

DRUG-FREE WORK PLACE:  The employers of Hillsborough County have implemented a drug-free workplace and all offers of employment are conditioned on job applicants successfully passing a drug test.

 

NOTE: Depending on the agency of employment, individuals hired may be required to review Hillsborough County driving eligibility criteria and acknowledge their understanding of its provisions.

 

NOTE: Employees are required to participate in the response/recovery activities related to emergencies/disasters affecting the County.  They are required to work in their normal job duties or other activities within their skills and capabilities. Proper compensation will be made in accordance with existing rules and procedures.

EXAMINATION: Examination may be administered at the time of application, depending on qualifications. Test information is available at the Reception Branch, Hillsborough County Civil Service Office. This information must be obtained in person and it is the applicant's responsibility to obtain it, if desired.

 


 

 
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