Director of Admin Services

This is a single position, in the Executive Management Group exempt from the Civil Service rules. The Director of Administrative Services, a non-sworn position, performs a variety of difficult management, administrative financial and analytical assignments; exercises direct line supervision over a large administrative and program staff through subordinate managers.

This position is an "at-will" executive management position and is exempt from the civil service; incumbent serves at the pleasure of the appointing authority.

This is a County-wide promotional recruitment for current County of Solano employees in a full-time or part-time regular or limited-term position.

1.      Confers with the Sheriff on matters pertaining to departmental policies, procedures, organizations, services, systems, finances, budget issues and related matters; analyzes administrative and operational processes and establishes systems and procedures to insure proper management.  

2.      Directs the preparation and monitoring of departmental annual budget including analysis and projections of revenue; monitors program performance against projected performance to ensure budget and program objectives are met; evaluates financial date and initiates corrective action; makes recommendations on allocations of funds and personnel.  

3.      Directs management staff on fiscal, organizational, procedural, system and related issues; prepares policies and procedure statements; reviews and analyzes legislation and prepares position statements and digests; develops and implements fiscal., and administrative procedures based on cost benefit analysis.  

4.      Directs and monitors the extensive recruitment and selection program, promotion, merit increases, training program; makes recommendations regarding disciplinary action.  

5.      Serves as an advisor in personnel and labor relations activities of the department, including negotiations grievances, and other personnel actions.  

6.      Supervises and directs through subordinate managers the operational staff of the divisions of coroner operations, administrative services, support services and emergency services, which includes detention facility and patrol staff. 

7.      Conducts feasibility studies; recommends administrative and operational changes to  address changing needs; directs, reviews, and evaluates the implementation of changes.  

8.      Researches, negotiates and monitors contracts and agreements with outside suppliers, services providers, leasing agents and others.  

9.      Directs the acquisition, allocation and use of equipment and supplies, telecommunications, office and facility space, records storage and retrieval systems, and forms; conducts research and develops procedures to improve efficiency, and monitors expenditures.  

10.     Represents the department on, and directs the activities of, committees and task forces for the development, scheduling, implementation and monitoring of programs and projects that impact the Department and other County departments.  

Knowledge of: principles and practices in government administration including fiscal management, program planning, personnel management and staff development; knowledge of the principles and practices of public administration, and organization, functions and responsibilities applicable to of a Sheriff's department; principles of industrial safety, administrative staff training.  

Ability to:  apply principles, practices, methods, and techniques of public administration, and management analysis; statistics to the gathering, organizing and analysis of data in order to propose solutions to problems; understand, interpret, and apply pertinent rules, regulations, and procedures; procedures; plan, assign, supervise, and review the work of subordinate personnel; communicate effectively both verbally and in writing with people of socio-economic backgrounds; demonstrate tact and diplomacy; establish and maintain effective working relationships with police agencies, the general public, department heads and staff.

Progressively responsible administrative experience at the managerial level, in fiscal, personnel or governmental administrative work and administrative and supervisory experience that demonstrates possession of, and competency in requisite knowledge and abilities. The required education and experience are as follows:  

Five years of progressively responsible administrative experience performing administrative, budgetary, and personnel analysis. A minimum of two years must have included first level managerial experience in budget preparation and monitoring, policy analysis, development and implementation and Bachelor's degree in public or business administration, economics, or social or behavioral science.

Independent travel including interstate travel is required.  

Incumbents must be able to work in a stressful environment.  

Possession of a valid California driver's license and a satisfactory driving record.  

Incumbents required to work in a standard office environment and use standard office equipment, including a computer, work outside normal business hours, sight to read printed materials and a computer screen, work may include working with the full range of body movements including reaching, bending, grasping and climbing.  

Candidates in this position may be required to pass a background investigation in accordance with applicable laws, regulations or policies.  

09/14/2012 Deadline date to submit a copy of degree/transcript

SALARY POLICIES - The starting salary is ordinarily the first rate shown on the front of the announcement.  Salary advancement is authorized after satisfactory completion of additional periods outlined in the employee’s memoranda of understanding or the County’s Personnel and Salary Resolution.  Longevity and bilingual, pay maybe available for some job classes. 

HOLIDAYS – Regular and limited-term employees receive 12 paid holidays per year.

ANNUAL/SICK LEAVE - Regular and limited-term full-time employees accrue vacation leave. After a certain period of continuous service, employees accrue vacation time at a higher rate as outlined in the employee’s memoranda of understanding or resolution. Regular and limited-term full time employees accumulate 12 sick leave days per year; and employees receive 80 hours of administrative leave per fiscal year.

RETIREMENT - The County is a member of the Public Employee’s Retirement System (PERS), and benefits are coordinated with Social Security.  The County has reciprocity with all State PERS and County 1937 Act Retirement Systems agencies.  For employees entering membership in Miscellaneous classifications, the PERS retirement for Miscellaneous, at-will employees is based on a formula of 2% @ 60. 

HEALTH BENEFITS - Employees and their dependents are eligible for vision and dental insurance with 100% of the cost paid by the County of Solano.  The County also participates in a cafeteria medical plan administered by PERS HealthCare (eligibility is dependent upon job class). 

OTHER BENEFITS – Employees may also elect to participate in deferred compensation, credit union, life insurance, and flexible spending plan.  All County employees are eligible to purchase auto and/or home owners, renter insurance from Liberty Mutual Insurance.  An Employee Assistance Program is also provided.

EXTRA-HELP - Extra-help employees do not receive or accrue benefits of regular employees during their period of employment.

Based on the information provided in the application documents, the qualified applicants will be invited for further examination; however, all applicants meeting the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. Depending upon the number of applications received, the selection process may consist of an initial application screening, a mandatory information meeting, a written and/or practical exam, an oral interview, or any combination listed. Information contained herein does not constitute either an expressed or implied contract.

All potential new hires and employees considered for promotion to management, confidential positions or unrepresented positions will be subject to a background and reference check after contingent job offer is accepted.  These provisions are subject to change.

All additional application materials as requested in the job announcement (e.g. copies of diploma and/or transcripts, certificates, DD-214) must be submitted with the document cover sheet, available on the employment website or at the Department of Human Resources’ office, and are due by the final filing date.  Previously submitted application materials (i.e. copies of diploma and/or transcripts, etc.) for prior recruitments will not be applied for this recruitment but must be re-submitted for this recruitment.

Please visit the County of Solano website, www.jobsatsolanocounty.com, to apply.  Any further questions can be directed to the Department of Human Resources at (707) 784-6170 or at 675 Texas Street, Suite 1800 Fairfield 94533.  The office is open Monday-Friday, 8:00 a.m.-5:00 p.m.  Paper applications may be completed in person during office hours. EOE/AA

It is the policy of Solano County that all employment decisions and personnel policies will be applied equally to all County employees and applicants and be based upon the needs of County service, job related merit, and ability to perform the job.

APPLICANTS WITH DISABILITIES:  Qualified individuals with a disability, who are able to perform the essential functions of the job, with or without reasonable accommodation, and need special testing arrangements, must contact the Solano County Department of Human Resources at (707) 784-6170, to obtain a Request for Testing Accommodation by Applicants with Disabilities Form.  This form must be received in the Human Resources Department by the final filing date of the recruitment.  Applicants will be contacted to discuss the specifics of the request.

DIRECT DEPOSIT: All persons hired will be required to participate in the direct deposit program.

DRUG FREE WORKPLACE ACT – Depending on the applicant’s job class, prospective employees may be required to undergo a Urine Drug Test in accordance with the Solano County Alcohol and Drug Free Workplace Policy once a conditional offer of employment has been made. Solano County employees are subject to the provisions of the Drug Free Workplace Act of 1988 and the California Drug-Free Workplace Act of 1990.

BACKGROUND PROCESS –The background process may include but not limited to conducting a reference check, completing a personal history statement, conducting a background interview, and live scan fingerprinting.  The County of Solano also utilizes e-Verify to verify employment eligibility.  Note:  A felony conviction will not necessarily disqualify an applicant from employment.    The County will consider the nature, date and relationship between the offense and the position for which you are applying.

MEDICAL EXAMINATION - Prior to appointment, candidates may be required to pass a medical examination.  Candidates are encouraged not to quit or give notice to present employers until the medical examination has been completed and passed.

APPOINTMENT - At the time of appointment, all candidates will be required to execute an oath of allegiance to the United States and the State of California and may be fingerprinted.  Candidates will also be required to offer proof that they are a lawfully admitted alien or U.S. citizen.

PROBATIONARY PERIOD - A probationary period does not apply to "at will" positions.

DISASTER WORKERS - In accordance with Government Code Section 3100, County employees, in the event of a disaster are considered disaster workers and may be asked to respond accordingly.

EXTRA-HELP – An employee appointed to an extra-help position must meet all the requirements of the corresponding regular position.  Extra-help employees cannot work more than 999 hours in the fiscal year.  Extra-help employees are excluded from civil service and do not have rights to regular or continued employment.

The provisions of this bulletin do not constitute an expressed or implied contract.  Any provision contained in this bulletin may be modified or revoked without notice.

"SOLANO COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER"