Budget Division Director

Recruitment #13-0034-01

Work Schedule:Work hours may vary. Typically Monday-Friday.
Opening Date:3/12/2013 5:00:00 PM
Closing Date:5/24/2013 11:59:00 PM
Type of Recruitment: Open Competitive
Salary:$6,246.93 - $7,950.80/month + benefits
Employment Type: Full Time Career
Department:City Manager
Bargaining Unit:Non-represented

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The City
Salem is Oregon’s capital city, and is located in the heart of the mid-Willamette Valley. Salem covers over 49 square miles, and has a population of 155,710, with a current growth rate of approximately 1.5% per year. The Salem/Keizer metropolitan population has a population of 391,395.
Salem is the employment and retail center for surrounding communities in Marion and Polk Counties. Large employers include state and county government, Salem Hospital, Willamette University, the Salem-Keizer school district. Major industries include value-added agriculture, food processing, high-tech manufacturing, and light manufacturing.

Salem provides a great environment for families, with affordable housing, an excellent transportation system and health care services, and an award-winning K-12 school system. Over 13 public or private universities and colleges are located within a 70-mile radius, providing opportunities for both undergraduate and graduate degrees. Salem has easy access to the Oregon coast, the Oregon Cascades, the Portland metropolitan area, and provides excellent opportunities for outdoor and urban cultural and recreational activities.

Salem residents have a strong culture of volunteerism, and have a demonstrated commitment to community improvement. In the last six years, the voters approved bond measures to improve streets and replace bridges, replace fire equipment and build new fire stations, build new schools and remodel others, and expand the community college campus.
For more information about the City of Salem, you can visit

The City Government
The Salem Charter establishes a council/manager form of government. The Charter establishes a ward system for its city council, with a mayor that is elected at-large. The mayor and councilors are unpaid volunteers. The city manager is the administrative head of the city, and responsible for managing city operations.

Salem has a dynamic and progressive city government, dedicated to exceptional service and teamwork. Salem has nine department Directors, reporting to the City Manager. Departments are the City Manager’s Office; City Attorney; Administrative Services; Community Development; Human Resources, Information Technology and Facilities; Fire; Police; Public Works; and Urban Development. All department heads, including the City Attorney, are appointed by, and serve at the pleasure of, the City Manager.

For the 2012-2013 fiscal year, the total city budget is $485.7 million; the General Fund budget is $116.4 million. The City has 1140 employees and four collective bargaining units. The City also has an active urban renewal agency, and a housing authority.



Budget Challenges
Like many cities across the country, Salem has worked since the beginning of the recession in early 2008 to manage within limited resources in several funds. Over that time, the City has downsized several operations to keep costs in line with revenue. The City expects to continue adjusting service levels to maintain financial stability. City department directors are continuing to deploy resources to the areas of highest need and deliver core services at a lower cost. The Budget Division Director will assist the Executive Team in finding new and creative solutions for managing with decreased staffing levels and increasing responsibilities.

Planning for the City’s Future
In addition to assisting the Executive Team with innovative solutions to fiscal stability, the Budget Division Director will provide analysis and reports on economic forecasts. The City’s rate of escalation for property tax revenue, like many in the State of Oregon, has been declining in the past three years due to voter-approved laws setting limitations on property tax collections and growth. The Budget Division Director will be integral in providing the City with updates to legislation that may impact revenue collection and the City’s economic outlook, updating economic forecasts, and regularly reporting on the status of the City’s budget to ensure that necessary adjustments are made. The Budget Division Director will also play a vital role in developing a long-term financial plan for the organization.

Process Improvement/Efficiency
The City of Salem is on annual budget cycle that runs from July 1 through June 30. Departments assign an analyst to work with the Budget Division as the department’s budget liaison. The budget liaisons assist the Budget Division in the coordination and preparation of the City budget by submitting timely and accurate departmental budget information. The Budget Division Director will be tasked with the oversight and coordination of the budget preparation process and other related activities of the budget liaison group. It is expected that the Budget Division Director will report on possible process improvements and ideas to create a more efficient budgeting process that ensures the accuracy of the information. The Budget Division Director will work closely with the City Manager to review each department’s budget submission and update the budget document as necessary.


The Position
The Budget Division Director is responsible for:

• Managing the development and implementation of the City’s budgetary goals, objectives, policies, and priorities.

• Planning, organizing, and directing the activities of the Budget Division.

• Coordinating the development and implementation of the City’s annual budget process and adoption of the annual budget, including preparing an annual schedule and budget instruction manual, reviewing and analyzing budget requests, preparing budget documents; and monitoring the performance of department budgets and city revenues.

• Recommending appropriate service and staffing levels within city policy and making the necessary adjustments as needed.

• Providing great customer service by working with the Executive Team and staff to assist with the budget process and possible budget recommendations.

• Assisting with the financial forecasting and long term financial planning for the General Fund and other City funds.

The Budget Division is comprised of the Budget Division Director, a Budget Analyst, and an Administrative Analyst II. “Budget liaison” staff will assist the Budget Division Director in gathering the necessary information from the departments to prepare the budget document. The Budget Division Director reports directly to the City Manager and may receive direction from the Deputy City Manager and the Administrative Services/Finance Director.


The Candidate

The ideal candidate will have a combination of proven public sector budgeting experience in a large municipality or public agency, extensive financial modeling and forecasting experience, leadership skills and the ability to effectively maintain working relationships with City staff at all levels, community leaders and elected officials. He or she should be well versed in local government, Oregon budget law/legislation, and have demonstrated the ability to successfully manage or oversee complex budget processes. The position requires working in an environment with multiple and changing priorities, and working effectively and professionally with department directors, elected officials, special interest groups and involved residents.

Experience and Education

Equivalent to a Bachelor’s degree from an accredited college or university in Public Administration or Business Administration, or related field. An emphasis in finance, economics or accounting is desirable.

Five (5) to seven (7) years of increasingly responsible professional experience in public sector budgeting , with two years of direct supervisory experience.

Any combination of education, experience, and training which provides the required knowledge, skills, and abilities to perform the essential functions of the class may be considered.


The application will be reviewed for the job requirements. The best qualified candidates will be invited to an interview.


TO APPLY:  Please complete the on-line Application, attach a resume and three references and submit electronically by the close date at www.cityofsalem.net/Jobs. Applications must be received by the Human Resources Department by 11:59 p.m. on the closing date. You will receive an email confirmation of your submitted electronic application. The City cannot be responsible for material that is illegible or missing as a result of transmitting or which may be lost through the mail.

All newly selected finalists for City employment are subject to a criminal background check and may be subject to testing for drugs.

Equal Opportunity Employer

Women, Minorities and Disabled individuals are encouraged to apply. ADA accommodations will be provided upon request.  TTD/TTY 503-588-6009

This announcement is not an implied contract and may be modified or revoked without notice.

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