Conditional employment offers are based on successful
completion of any preappointment background investigation, drug testing, and
medical/psychological evaluation.
ABOUT THE POSITION: Under general direction,
assumes substantive and significant responsibility for departmental or division
administration including fiscal and budgetary, personnel, management
information systems, program and/or operational activities; coordinates,
organizes and manages office and business activities and flow of communications
and information to assure smooth and efficient business operations; supervises,
trains and evaluates the performance of assigned personnel; and does other
related work as required.
Incumbents of this classification are typically assigned to the largest
departments in size and budget to manage a major function of the overall
department; or to medium-size departments with complex budgets to manage an
administrative services division.
The General Services Agency is seeking an experienced executive with strong
financial and business management skills as Administrative Services
Manager. This position will have direct
responsibility for the financial management of multiple business units. It will include direct supervision of staff
including accountants and other support staff.
Direct supervisory experience is preferred.
The successful candidate will demonstrate a broad range of business and
accounting experience. We are seeking a
candidate with strategic management expertise, strong communication skills and
government or private industry experience in one or more of the following
areas: facility management, fleet services, purchasing and procurement, parks,
golf and capital projects.
NOTE: Current vacancy is located with the General
Services Agency, however, the eligible list resulting from this recruitment may
be used to fill future vacancies under different work conditions (i.e.
full-time, part-time, shift, temporary, contract, substitute, limited-term,
permanent, etc.) and for various locations and/or departments throughout San
Luis Obispo County. When completing your
application be certain to indicate all work conditions and locations your would
be willing to consider.
TYPICAL TASKS: (Not in order of importance)
Performs and manages a variety of activities involved in the overall
administrative, budgetary and personnel management of a designated County
department; assists in establishing and maintaining departmental timelines and
priorities; assures related activities comply with established standards,
requirements, policies and procedures.
Plans, coordinates and organizes office and business activities and
flow of communications and information for effective and efficient business
operations; assists in the development and implementation of department
projects, contracts, goals, objectives, services and activities; assures proper
and timely resolution of office, personnel and business issues, conflicts and
discrepancies.
Supervises, trains and evaluates the performance of assigned personnel;
interviews and selects employees and recommends transfers, reassignments,
terminations and disciplinary actions; oversees the development and maintenance
of work performance and production standards for departmental operations.
Coordinates and directs the development and preparation of the annual
budget for the assigned department; reviews and analyzes budgetary and
financial data; controls and authorizes expenditures in accordance with
established limitations; organizes and directs fiscal operations and activities
to meet the needs of assigned department; coordinates fiscal and accounting
activities with financial and accounting-related personnel; recommends adequate
resource and personnel levels to meet department needs; manages or serves as a
liaison for automation activities.
Monitors and assesses department programs, services and operations for
financial effectiveness and operational efficiency; provides recommendations
concerning the development and implementation of programs, policies and
procedures to enhance the financial effectiveness and operational efficiency of
assigned department.
Provides technical information and assistance to the assigned administrator
concerning programs and operations, needs and issues; formulates and develops
policies, procedures and programs; prepares and revises departmental policy and
procedural manuals.
Provides consultation to department staff concerning administrative activities
of assigned department; responds to inquiries, resolves issues and conflicts
and provides detailed and technical information concerning related standards,
requirements, policies and procedures; communicates with departments,
governmental agencies and others to exchange information, coordinate activities
and resolve issues or concerns; attends and conducts meetings; prepares and
delivers oral presentations concerning assigned programs and functions.
Maintains current knowledge of laws, codes, rules, regulations and
pending legislation related to department operations; provides input for
proposed legislation and assists in the implementation of legislative changes;
provides recommendations to ensure compliance with local, State and Federal
requirements as necessary.
THE REQUIREMENTS:
Knowledge of:
Principles, practices, and techniques involved in the administrative,
budgetary and personnel management activities of a designated County department
Principles of governmental accounting, financing and budgeting
Automation applications and operations
Basic contract preparation, negotiating and administration
Applicable laws, codes, regulations, policies and procedures
Research, analysis and evaluation techniques
Budget preparation and control
Operation of a variety of office equipment including a computer and
assigned software
Effective oral and written communication and interpersonal skills
Ability to:
Perform a variety of activities involved in the overall administrative,
budgetary and personnel management activities of a designated County department
Coordinate and organize office and business activities and flow of
communications and information to ensure effective and efficient outcomes
Supervise, train and evaluate the performance of assigned staff
Recommend adequate resource and personnel levels to meet department
needs
Evaluate administrative management problems and present appropriate
corrective alternatives, solutions and recommendations
Interpret, apply and explain laws, codes, rules, regulations, policies
and procedures
Establish and maintain, effective working relationships with others
Operate a computer and assigned office equipment
Plan and organize own work and work of others
MINIMUM QUALIFICATIONS: Graduation
from an accredited four-year college or university with a bachelor’s degree in
business or public administration, accounting or a closely related field,
including 6 semester or 9 quarter units of accounting. (Job-related, professional-level
experience may substitute for the required education, except for the required
accounting units, on a year-for-year basis.) In addition, three years of
increasingly responsible professional-level experience involving work with a
variety of administrative operations. One year of the required experience must
have been in a supervisory position.
LICENSES/CERTIFICATES: A
valid driver’s license is required at the time of application. A valid CALIFORNIA
driver’s license is required at the time of appointment and must be maintained
throughout employment.
IN ADDITION: This class specification generally describes
the duties and responsibilities characteristic of the position(s) within this
class. Duties of a particular position within a multi-position class may vary
from the duties of other positions within the class. Accordingly, the essential
functions of a particular position (whether it be a multi-position class or a
single-position class) will be identified and used by medical examiners and hiring
authorities in the selection process. If you have questions regarding the
duties or the working conditions of the position, please contact the Human
Resources Department.
NOTIFICATION: Applicants will be
notified 6-8 weeks after the final filing deadline. However, some recruitments
may take less or more time depending on the type of exam and number of
applicants. Notifications
will be posted on-line on the Applicant Status Board for each phase of the
recruitment process and will be sent by US mail and/or email. Therefore, notify the Human Resources
Department of any mailing or email address changes for all applications
submitted.
SELECTION PROCESS: Applications
that meet the minimum qualifications set forth in this examination announcement
will be submitted to a Screening Board to select a limited number of the most
qualified candidates to appear before the Oral Interview Board. The Screening Board’s selection will be based
upon those applications meeting the minimum requirements which, in addition,
demonstrate the greatest breadth and depth of job-related training, experience
and education and which indicate the possession of knowledge, skills and
abilities required to perform the typical tasks of the job. Therefore, applicants are urged to submit sufficiently
detailed information in their application materials for proper evaluation. The oral interview will be weighted 100% with
a score of 70% needed to pass. Veterans’
preference points will be assigned when applicable. For promotional examinations, credit will be
given for efficiency and seniority. The
top candidates will be certified for appointment consideration. Any part of this selection process may be
changed. Candidates will be notified in
writing or by phone. Eligible lists may
be used to fill regular, limited term or temporary positions. New employees are required to complete an INS
Employment Eligibility Verification form to certify citizenship or legal
residency and authorization to work.
Essential functions of a job for purposes of the Americans with
Disabilities Act will be determined prior to the filling of each vacant
position. A reasonable effort will be made
to accommodate the needs of the disabled and the religious needs of an
applicant. If you require special
arrangements to participate in the recruitment process, you must inform the
County Personnel Department in writing of the type and extent of accommodation no
later than the final filing deadline.
Information relating to the
essential duties of a position are identified and used by medical examiners and
hiring authorities in the selection process and are available upon request for
review during a recruitment.
AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
