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San Luis Obispo County, California

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DIVISION MANAGER-PLANNING
Recruitment #0912PM-00690-01

DATE OPENED:     9/20/2012 5:00:00 PM
JOB TYPE:      Open
FILING DEADLINE:     10/22/2012 11:59:00 PM
SALARY:     $6,650 - $8,084/month
WORK LOCATIONS:     
City of San Luis Obispo
DEPARTMENT:     Planning & Building

Click HERE to apply       Click HERE to view benefits

Conditional employment offers are based on successful completion of any pre-appointment background investigation, drug testing, and medical/psychological evaluation.

This recruitment requires the completion of a supplemental questionnaire.  You must submit your response to the supplemental questions with your application.

ABOUT THE POSITIONUnder direction, plans, organizes and directs the operations and activities of the Planning Division which includes Current and Environmental Planning, Long Range Planning and Resource Management (Mining and Reclamation, Agriculture and RMS); coordinates and directs communications, information and personnel to meet County needs and assure smooth and efficient division or function activities; supervises and evaluates the performance of assigned personnel; participate in the development, preparation and monitoring of the annual budget for the Planning division; and does other related work as required.

TYPICAL TASKS:

(Not in order of importance)

·         Plan, organize and direct the operations and activities of an assigned division or major function such as current planning, public information and technology and long-range planning; assure programs, projects and activities comply with established laws, codes, ordinances, regulations, policies and procedures.

·         Supervise and evaluate the performance of assigned personnel; interview and select employees; recommend transfers, reassignment, termination and disciplinary actions; coordinate subordinate work assignments and review work to assure compliance with established standards, requirements and procedures; oversee the development and implementation of training functions.

·         Establish and maintain division or major function, program and project timelines and priorities as assigned; estimate time, personnel and resource requirements for projects, operations and activities; calculate and prepare cost estimates; monitor progress of projects and modify activities to meet established objectives and timelines as appropriate; review completed projects to assure proper quality control.

·         Provide consultation to County personnel, outside agencies and the public concerning division or function operations and activities; respond to inquiries, resolve issues and conflicts and provide detailed and technical information concerning related laws, codes, plans, ordinances, regulations, policies and procedures; assist in the formulation and development of policies, procedures, strategic plans and programs; participate in the preparation and administration of adopted County plans and ordinances.

·         Direct the preparation and distribution of correspondence, staff reports, and informational materials related to assigned functions; review and evaluate documents submitted by governmental agencies and outside organizations concerning compliance requirements; oversee permit processing and issuing related to assigned division or function as directed.

·         Participate in the development, preparation and monitoring of the annual budget for assigned division or function; analyze and review budgetary and financial data; control and authorize expenditures in accordance with established limitations.

·         Attend and conduct a variety of meetings as assigned; represent the Department at various groups, commission, boards, committees, hearings, conferences and other outside functions as directed; prepare and deliver oral presentations; serve as Hearing Officer for Planning Department hearings or on the Subdivision Review Board for items such as minor use permits, lot-line adjustments, road names and administrative fine appeals.

THE REQUIREMENTS:

Knowledge of:

·         Management of operations and activities of an assigned division or major function

·         Current legislation affecting assigned division

·         Applicable codes, ordinances, requirements, regulations and safety precautions affecting assigned division

·         Current County requirements for assigned division, functions, programs and projects

·         Practices, procedures, standards and techniques involved in assuring County compliance with established requirements

·         Scheduling and quality control for inspection activities

·         Current applicable County and State laws, codes, regulations, policies and procedures affecting assigned division

·         Practices and procedures involved in the investigation and resolution of planning, land-use, inspection, environmental, construction, enforcement and permit issues and disputes

·         Budget preparation and control

·         Principles and practices of administration, supervision and training

·         Oral and written communication skills

·         Interpersonal skills using tact, patience and courtesy

·         Technical aspects of field of specialty

·         Basic public relations techniques

Ability to:

·         Plan, organize and direct the operations and activities of an assigned division or major function

·         Coordinate and direct communications, information and personnel to meet County needs and assure smooth and efficient division or function activities

·         Supervise and evaluate the performance of assigned personnel

·         Interpret, apply, explain and assure compliance with applicable laws, codes, ordinances, regulations, policies and procedures

·         Collaborate and consult with others in the development and implementation of division or function programs, projects, polices, procedures, goals and objectives

·         Oversee the investigation and timely resolution of planning, land-use, environmental, construction, inspection, enforcement and permit issues and disputes as directed

·         Communicate effectively both orally and in writing

·         Establish and maintain cooperative and effective working relationships with others

·         Operate a computer and assigned office equipment

·         Analyze situations accurately and adopt an effective course of action

·         Direct the maintenance of a variety of reports, records and files related to assigned activities

MINIMUM QUALIFICATIONS:  Graduation from an accredited four-year college or university with a bachelor's degree in urban and regional planning, architecture, landscape architecture, geography, natural resources management, environmental, physical or life science, or a closely-related field. (Job-related experience may substitute for the required education on a year-for-year basis.) In addition, five years of experience in urban and regional planning or environmental review and analysis, two years of which were in a supervisory position. (A master's degree or bachelor's degree in two fields such as life science and planning is desirable and may substitute for one year of non-supervisory professional experience.)

LICENSES/CERTIFICATES:  A valid driver's license is required at the time of application. A valid CALIFORNIA driver's license is required at the time of appointment and must be maintained throughout employment.

IN ADDITION: This class specification generally describes the duties and responsibilities characteristic of the position(s) within this class. Duties of a particular position within a multi-position class may vary from the duties of other positions within the class. Accordingly, the essential functions of a particular position (whether it be a multi-position class or a single-position class) will be identified and used by medical examiners and hiring authorities in the selection process. If you have questions regarding the duties or the working conditions of the position, please contact the Human Resources Department.

NOTIFICATION: Applicants will be notified 2-4 weeks after the final filing deadline. However, some recruitments may take less or more time depending on the type of exam and number of applicants. Notifications will be posted on-line on the Applicant Status Board for each phase of the recruitment process and will be sent by US mail and/or email.  Therefore, notify the Human Resources Department of any mailing or email address changes for all applications submitted.

SELECTION PROCESS: The examination process will include a competitive examination consisting of an evaluation of job-related education and experience through one of the following methods of testing:  A) competitive application rating, based solely on application information presented OR B) oral board rating as determined by an interview panel OR C) application screening and an oral board rating OR D) any combination thereof.  In any case, the evaluation will be weighted 100% in determining a candidate’s placement on the eligible list.  Applicants are urged to submit sufficiently detailed information in their application materials for proper qualification evaluation.   The hiring department will be provided a list of the top nine ranks of eligible candidates and one additional rank for each vacancy. The hiring department may hire any of the candidates certified to the department.  Veterans and disabled veterans preference points will be assigned when applicable. Please note: any part of this selection process may be waived or changed as deemed appropriate by the Human Resources Department at any point during the recruitment. Eligible lists may be used to fill regular, limited term or temporary positions.

New employees are required to complete an INS Employment Eligibility Verification form to certify citizenship or legal residency and authorization to work. Essential functions of a job for purposes of the Americans with Disabilities Act will be determined prior to the filling of each vacant position. A reasonable effort will be made to accommodate the needs of the disabled and the religious needs of an applicant. If you require special arrangements to participate in the recruitment process, you must inform the County Human Resources Department in writing of the type and extent of accommodation no later than the final filing deadline.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER