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San Luis Obispo County, California

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ADMIN ANALYST II
Recruitment #0513PM-08883-01

DATE OPENED:     5/3/2013 4:00:00 PM
JOB TYPE:      Open
FILING DEADLINE:     5/24/2013 11:59:00 PM
SALARY:     $5,447 - $6,621/month
WORK LOCATIONS:     
City of San Luis Obispo
DEPARTMENT:     Administrative Office

Click HERE to view benefits

Conditional employment offers are based on successful completion of any pre-appointment background investigation, drug testing, and medical/psychological evaluation.

This recruitment requires the completion of a supplemental questionnaire. You must submit your response to the supplemental questions with your application.

ABOUT THE DEPARTMENT:  The Administrative Office assists the Board of Supervisors in managing, directing, and coordinating the operation of all departments over which the Board exercises control.

Administrative Analysts provide high quality staff support to maximize Board and County Department effectiveness.  Including activities such as: the implementation of Board policy, sound financial planning through annual preparation and regular review of the County budget, capital planning, responding to requests for information, resolving citizen complaints and coordinating activities of related Departments to promote organizational effectiveness.

ABOUT THE POSITION:  Under direction, performs a variety of professional-level duties related to the collection, analysis, interpretation and reporting of data related to County-wide policy planning and system implementation; participates in the coordination of fiscal and employee relations activities to assure adequate staffing and resources for County operations; coordinates activities with related Departments to promote organizational effectiveness; and does other related work as required.

The Administrative Analyst II classification is the experienced-level position in the series. Incumbents work independently or as a member of a team, perform duties included in a particular program assignment and may supervise subordinate staff.

TYPICAL TASKS:
(Not in order of importance)
  • Perform a variety of duties related to the collection, analysis, interpretation and reporting of data related to County-wide policy planning and system implementation; participate in the development and review of policies, procedures and legislation affecting County activities and determine departmental impact; assure analysis and implementation activities comply with established laws and regulations.

  • Participate in the coordination of fiscal activities to assure adequate staffing and resources for County operations and public service needs; serve as liaison to County departments and outside agencies regarding budget and funding, resource allocation, organizational and policy-related issues; participate in the diagnosis of organizational challenges and development of solutions to increase effectiveness, efficiency and productivity.

  • Assist in the analysis, development and implementation of employee relations agreements and compensation and benefit plans; participate as a team member in negotiations with employee organizations; explain and interpret memorandums of understanding.

  • Coordinate activities with related Departments to assure organizational effectiveness; collaborate with County departments and agencies to assure cross-functional projects including class studies, redistricting preparation of fee schedule, capital projects and others align with County-wide goals and objectives; monitor, evaluate and provide recommendations regarding program enhancement and modification.

  • Participate in the research and analysis of programs, theories and practices for implementation in County departments and activities; maintain working knowledge of current organizational practice, policies and theories including organizational effectiveness studies; utilize research findings in the development of County corrective action plans.

  • Supervise and evaluate the performance of assigned staff; interview and select employees and recommend appointments, transfers, reassignment, termination and disciplinary actions; assign employee duties and review work to ensure accuracy, completeness and compliance with established, standards, requirements and procedures.

  • Provide consultation to County department personnel and outside agencies regarding research findings, organizational improvement initiatives and related issues concerning departmental effectiveness; assist in developing fiscal, human resource and operational policies utilizing research findings and complying with department standards and objectives.

  • Perform a variety of special projects and procedures related to County departmental effectiveness including performance measure development and monitoring activities, organizational effectiveness/change initiatives and related projects as required; plan, organize and conduct presentations, workshops and training sessions regarding strategic planning, team development and related subjects; prepare and deliver oral presentations; direct the preparation of related training and support materials.

  • Maintain current knowledge of laws, codes, rules, regulations and pending legislature related to assigned County functions; provide recommendations concerning the modification of programs and procedures to assure compliance with local, State and federal requirements as appropriate.

THE REQUIREMENTS:

Knowledge of:
  • Principles, practices and techniques of data collection, analysis and change implementation

  • Techniques and methods of administrative analysis including fundamentals of operations research

  • Local County and governmental organization, legislative procedures and legal practices

  • Project management and contract administration

  • Current organizational practices and theories

  • Research and statistical evaluation techniques

  • Complex organizational statements and reports

  • Applicable laws, codes, regulations, policies and procedures

  • Preparation of fiscal statements, organizational reports and related documentation

  • Labor relations practices, laws and negotiation techniques

  • Accepted practices of employee supervision

Ability to:
  • Perform a variety of duties related to the collection, analysis, interpretation and reporting of data related to County-wide policy planning and system implementation

  • Participate in the coordination of fiscal activities to assure adequate staffing and resources for County operations

  • Coordinate activities with related Departments to assure organizational effectiveness

  • Participate in the development and review of policies, procedures and legislation affecting County activities

  • Serve as liaison to County personnel and outside agencies regarding budget and funding, resource allocation, organizational and policy-related issues

  • Monitor, evaluate and provide recommendations regarding program enhancement and modification

  • Plan, organize and conduct presentation, workshops and training sessions regarding strategic planning, team development and related subjects

  • Train, supervise and evaluate the performance of designated personnel as assigned by the position

  • Interpret, apply and explain rules, regulations, policies and procedures

  • Analyze research data and prepare reports, summaries and recommendations

  • Operate standard office equipment including a computer and assigned software

  • Establish and maintain cooperative and effective working relationships

MINIMUM QUALIFICATIONS:  Graduation from an accredited four-year college or university with a bachelor’s degree in business administration, public administration, or a related field. (Job-related experience may substitute for the required education on a year-for-year basis.)

Administrative Analyst II: The same as above plus one year of experience at the level of Administrative Analyst I or an equivalent position.

LICENSES/CERTIFICATES:  A valid driver license may be required at the time of application.  When a driver license is a condition of employment, a valid CALIFORNIA driver license is required at the time of appointment and must be maintained throughout employment.

IN ADDITION:  This class specification generally describes the duties and responsibilities characteristic of the position(s) within this class. Duties of a particular position within a multi-position class may vary from the duties of other positions within the class. Accordingly, the essential functions of a particular position (whether it be a multi-position class or a single-position class) will be identified and used by medical examiners and hiring authorities in the selection process. If you have questions regarding the duties or the working conditions of the position, please contact the Human Resources Department.

NOTIFICATION:  Applicants will be notified 2-4 weeks after the final filing deadline. However, some recruitments may take less or more time depending on the type of exam and number of applicants. Notifications will be posted on-line on the Applicant Status Board for each phase of the recruitment process and will be sent by US mail and/or email.  Therefore, notify the Human Resources Department of any mailing or email address changes for all applications submitted.

SELECTION PROCESS:  The examination process will include a competitive examination consisting of an evaluation of job-related education and experience through one of the following methods of testing:  A) competitive application rating, based solely on application information presented OR B) oral board rating as determined by an interview panel OR C) application screening and an oral board rating OR D) any combination thereof.  In any case, the evaluation will be weighted 100% in determining a candidate’s placement on the eligible list.  Applicants are urged to submit sufficiently detailed information in their application materials for proper qualification evaluation.   The hiring department will be provided a list of the top nine ranks of eligible candidates and one additional rank for each vacancy. The hiring department may hire any of the candidates certified to the department.  Veterans and disabled veterans preference points will be assigned when applicable. Please note: any part of this selection process may be waived or changed as deemed appropriate by the Human Resources Department at any point during the recruitment. Eligible lists may be used to fill regular, limited term or temporary positions.

PENSION BENEFIT INFORMATION:  Effective January 1, 2013 the Public Employees' Pension Reform Act of 2013 (PEPRA or AB340), makes substantial changes to public employee pension plans. PEPRA impacts the pension benefits of current employees (employees hired on or before 12/31/12) and all future hires (those hired on or after 1/1/13).  Please refer to our website for additional information including summary of impacts and FAQs at:  http://www.slocounty.ca.gov/hr.htm

Should you have additional questions, please contact Human Resources staff at 805.781.5959 or hr_labor_relations@co.slo.ca.us .  Note:  Those employees with reciprocity who are returning or entering into SLO County employment within a 6 month break in service, may be eligible to enter into the SLO County pension plan that was in existence for new hires as of December 31, 2012 for that bargaining unit.  Contact Pension Trust (805.781.5465 or pension@co.slo.ca.us) for specific questions related to reciprocity.   All other questions should be directed to HR.

OTHER PROVISIONS:  New employees are required to complete an INS Employment Eligibility Verification form to certify citizenship or legal residency and authorization to work. Essential functions of a job for purposes of the Americans with Disabilities Act will be determined prior to the filling of each vacant position. A REASONABLE EFFORT WILL BE MADE TO ACCOMMODATE THE NEEDS OF THE DISABLED AND THE RELIGIOUS NEEDS OF AN APPLICANT. IF YOU REQUIRE SPECIAL ARRANGEMENTS TO PARTICIPATE IN THE RECRUITMENT PROCESS, YOU MUST INFORM THE COUNTY HUMAN RESOURCES DEPARTMENT IN WRITING OF THE TYPE AND EXTENT OF ACCOMMODATION NO LATER THAN THE FINAL FILING DEADLINE.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER