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San Luis Obispo County, California

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ADMIN SERVICES MANAGER
(CPA PREFERRED)
Recruitment #0413PM-08795-01

DATE OPENED:     4/1/2013 3:30:00 PM
JOB TYPE:      Open
FILING DEADLINE:     4/26/2013 11:59:00 PM
SALARY:     $6,375 - $7,749/month
WORK LOCATIONS:     
City of San Luis Obispo
DEPARTMENT:     General Services Department

Click HERE to apply       Click HERE to view benefits

Conditional employment offers are based on successful completion of any pre-appointment background investigation, drug testing, and medical/psychological evaluation.

This recruitment requires the completion of a supplemental questionnaire. You must submit your response to the supplemental questions with your application.

ABOUT THE POSITION:  Under general direction, assumes substantive and significant responsibility for departmental or division administration including fiscal and budgetary, personnel, management information systems, program and/or operational activities; coordinates, organizes and manages office and business activities and flow of communications and information to assure smooth and efficient business operations; supervises, trains and evaluates the performance of assigned personnel; and does other related work as required.
The County's General Services Agency is seeking an experienced and innovative professional for the position of Administrative Services Manager.  The ideal candidate will have substantive financial analysis and accounting experience and should be familiar with enterprise fund financial reporting.  A CPA is preferred.

TYPICAL TASKS:

(Not in order of importance)
  • Performs and manages a variety of activities involved in the overall administrative, budgetary and personnel management of a designated County department; assists in establishing and maintaining departmental timelines and priorities; assures related activities comply with established standards, requirements, policies and procedures.

  • Plans, coordinates and organizes office and business activities and flow of communications and information for effective and efficient business operations; assists in the development and implementation of department projects, contracts, goals, objectives, services and activities; assures proper and timely resolution of office, personnel and business issues, conflicts and discrepancies.

  • Supervises, trains and evaluates the performance of assigned personnel; interviews and selects employees and recommends transfers, reassignments, terminations and disciplinary actions; oversees the development and maintenance of work performance and production standards for departmental operations.

  • Coordinates and directs the development and preparation of the annual budget for the assigned department; reviews and analyzes budgetary and financial data; controls and authorizes expenditures in accordance with established limitations; organizes and directs fiscal operations and activities to meet the needs of assigned department; coordinates fiscal and accounting activities with financial and accounting-related personnel; recommends adequate resource and personnel levels to meet department needs; manages or serves as a liaison for automation activities.

  • Monitors and assesses department programs, services and operations for financial effectiveness and operational efficiency; provides recommendations concerning the development and implementation of programs, policies and procedures to enhance the financial effectiveness and operational efficiency of assigned department.

  • Provides technical information and assistance to the assigned administrator concerning programs and operations, needs and issues; formulates and develops policies, procedures and programs; prepares and revises departmental policy and procedural manuals.

  • Provides consultation to department staff concerning administrative activities of assigned department; responds to inquiries, resolves issues and conflicts and provides detailed and technical information concerning related standards, requirements, policies and procedures; communicates with departments, governmental agencies and others to exchange information, coordinate activities and resolve issues or concerns; attends and conducts meetings; prepares and delivers oral presentations concerning assigned programs and functions.

  • Maintains current knowledge of laws, codes, rules, regulations and pending legislation related to department operations; provides input for proposed legislation and assists in the implementation of legislative changes; provides recommendations to ensure compliance with local, State and Federal requirements as necessary.

THE REQUIREMENTS:

Knowledge of:
  • Principles, practices, and techniques involved in the administrative, budgetary and personnel management activities of a designated County department

  • Principles of governmental accounting, financing and budgeting

  • Automation applications and operations

  • Basic contract preparation, negotiating and administration

  • Applicable laws, codes, regulations, policies and procedures

  • Research, analysis and evaluation techniques

  • Budget preparation and control

  • Operation of a variety of office equipment including a computer and assigned software

  • Effective oral and written communication and interpersonal skills

Ability to:
  • Support and follow departmental policies, goals, guiding principles, and Mission – Vision – Values Statement

  • Perform a variety of activities involved in the overall administrative, budgetary and personnel management activities of a designated County department

  • Coordinate and organize office and business activities and flow of communications and information to ensure effective and efficient outcomes

  • Supervise, train and evaluate the performance of assigned staff

  • Recommend adequate resource and personnel levels to meet department needs

  • Evaluate administrative management problems and present appropriate corrective alternatives, solutions and recommendations

  • Interpret, apply and explain laws, codes, rules, regulations, policies and procedures

  • Establish and maintain, effective working relationships with others

  • Operate a computer and assigned office equipment

  • Plan and organize own work and work of others

  • Develop and maintain positive working relationships; communicate and work effectively with others

  • Foster a spirit of teamwork and support when interacting with staff and others

  • Maintain a safe and orderly work area

MINIMUM QUALIFICATIONS:  Graduation from an accredited four-year college or university with a bachelor’s degree in business or public administration, accounting or a closely related field.  (Job-related, professional-level experience may substitute for the required education, on a year-for-year basis.) In addition, three years of increasingly responsible professional-level experience involving work with a variety of administrative operations. One year of the required experience must have been in a supervisory position.

LICENSES/CERTIFICATES:  A valid driver’s license is required at the time of application. A valid CALIFORNIA driver’s license is required at the time of appointment and must be maintained throughout employment.

IN ADDITION:  This class specification generally describes the duties and responsibilities characteristic of the position(s) within this class. Duties of a particular position within a multi-position class may vary from the duties of other positions within the class. Accordingly, the essential functions of a particular position (whether it be a multi-position class or a single-position class) will be identified and used by medical examiners and hiring authorities in the selection process. If you have questions regarding the duties or the working conditions of the position, please contact the Human Resources Department.

NOTIFICATION:  Applicants will be notified 2-4 weeks after the final filing deadline. However, some recruitments may take less or more time depending on the type of exam and number of applicants. Notifications will be posted on-line on the Applicant Status Board for each phase of the recruitment process and will be sent by US mail and/or email.  Therefore, notify the Human Resources Department of any mailing or email address changes for all applications submitted.

SELECTION PROCESS:  The examination process will include a competitive examination consisting of an evaluation of job-related education and experience through one of the following methods of testing: A) competitive application rating, based solely on application information presented OR B) oral board rating as determined by an interview panel OR C) application screening and an oral board rating OR D) any combination thereof.  In any case, the evaluation will be weighted 100% in determining a candidate’s placement on the eligible list.  Applicants are urged to submit sufficiently detailed information in their application materials for proper qualification evaluation.   The hiring department will be provided a list of the top nine ranks of eligible candidates and one additional rank for each vacancy. The hiring department may hire any of the candidates certified to the department.  Veterans and disabled veterans preference points will be assigned when applicable. Please note: any part of this selection process may be waived or changed as deemed appropriate by the Human Resources Department at any point during the recruitment. Eligible lists may be used to fill regular, limited term or temporary positions.

PENSION BENEFIT INFORMATION:  Effective January 1, 2013 the Public Employees' Pension Reform Act of 2013 (PEPRA or AB340), makes substantial changes to public employee pension plans. PEPRA impacts the pension benefits of current employees (employees hired on or before 12/31/12) and all future hires (those hired on or after 1/1/13).  Please refer to our website for additional information including summary of impacts and FAQs at:  http://www.slocounty.ca.gov/hr.htm
Should you have additional questions, please contact Human Resources staff at 805.781.5959 or hr_labor_relations@co.slo.ca.us .  Note:  Those employees with reciprocity who are returning or entering into SLO County employment within a 6 month break in service, may be eligible to enter into the SLO County pension plan that was in existence for new hires as of December 31, 2012 for that bargaining unit.  Contact Pension Trust (805.781.5465 or pension@co.slo.ca.us) for specific questions related to reciprocity.   All other questions should be directed to HR.

OTHER PROVISIONS:  New employees are required to complete an INS Employment Eligibility Verification form to certify citizenship or legal residency and authorization to work. Essential functions of a job for purposes of the Americans with Disabilities Act will be determined prior to the filling of each vacant position. A REASONABLE EFFORT WILL BE MADE TO ACCOMMODATE THE NEEDS OF THE DISABLED AND THE RELIGIOUS NEEDS OF AN APPLICANT. IF YOU REQUIRE SPECIAL ARRANGEMENTS TO PARTICIPATE IN THE RECRUITMENT PROCESS, YOU MUST INFORM THE COUNTY HUMAN RESOURCES DEPARTMENT IN WRITING OF THE TYPE AND EXTENT OF ACCOMMODATION NO LATER THAN THE FINAL FILING DEADLINE.

AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER