Trauma Registrar I

San Joaquin General Hospital's Trauma Department is seeking a candidate with knowledge of both administrative and patient care skills.  The ideal candidate should be able to demonstrate strong organizational, technical, and computer skills.  SJGH’s Trauma Team is seeking a dynamic and experienced Trauma Nurse Clinician to join a team of experts that consist of dedicated Emergency Physicians, Trauma Surgeons, Nurse Practitioners, intensive care nurses, emergency department nurses, and respiratory and radiology technicians.  

This examination is being given to fill one vacancy in the SJGH Trauma Department and to establish an eligible list to fill future vacancies.

Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline.

NOTE: All correspondences relating to this recruitment will be delivered via e-mail. The e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondences via US Mail.

·        Learns to identify all qualifying cases from the trauma patients brought into the hospital for inclusion in the registry, in accordance with ACS standards; updates previously included cases as needed; assembles chart copies as listed to complete abstractions.

·        Learns to identify and abstract data from patient medical records, including demographics, location of injury, and pre-hospital data, for the purpose of statistical reporting, analysis, and inclusion into the trauma registry; collects data and researches missing patient care documentation as needed from multiple sources, including other facilities or agencies.

·        Learns to maintain an electronic registry that adheres to reporting requirements and complies with prescribed standards and regulations needed for trauma center accreditation by the ACS Committee.

·        Learns to utilize Abbreviated Injury Scale/Injury Severity Scores (AIS/ISS) and International Classification of Diseases (ICD9) codes to compile indicators and statistics for use by the Trauma Nursing Director, physicians, and other Hospital staff.

·        Learns to generate and prepare reports on trauma populations, perform data searches for trauma-related research projects, and provide information that will be used for Performance Improvement activities to facilitate continued education and system improvement.

·        Learns to maintain trauma and ambulance logs; reviews the logs for omissions and duplicates; provides log data to other departments (e.g., medical records) as appropriate.

·        Learns to prepare and submit periodic data reports of trauma cases and information to the Trauma Nursing Director, Emergency Medical Services (EMS), and/or other Hospital staff/departments as directed; prepares and submits reports to the National Trauma Data Bank, in accordance with ACS guidelines.

·        Maintains confidentiality and security of all patient information in compliance with Hospital and federal regulations; maintains quality control of case findings, abstracting, coding, follow-up and data processing.

·        Maintains records for continuing Quality Assurance indicators reviewed at periodic meetings.

·        Participates in continuing education coursework to stay abreast of new developments in registry data management, regulations, requirements, and trends; assists in updating policies and procedures related to trauma registry activities as assigned.

·        Provides general administrative assistance to the Trauma Nurse Director pertaining to the coordination of unit functions.

·        Performs other or related duties as assigned.

Note: Supplemental application must be submitted with employment application.

Education: Completion of 60 semester (or equivalent quarter) units from an accredited college or university, including coursework in anatomy, physiology, and medical terminology.
Experience: Two (2) years performing patient care or technical-level administrative work in an acute care hospital setting that included direct interaction with the patient care process. Examples of previous job experiences that may be acceptable include, but are not limited to, the following: Registered Nurse, Licensed Vocational Nurse, Hospital Unit Clerk, Nursing Assistant, Medical Assistant, Medical Records Technician/Coder, Emergency Room Technician, and Orthopedic Technician.
Substitution #1: Additional qualifying experience may substitute for the required education on a year-for-year basis, where one year of experience is considered equivalent to 30 semester college units. Substitution #2: Licensure or certification as a Registered Nurse, Licensed Vocational Nurse, Certified Nursing Assistant, Medical Assistant, Medical Records Technician/Coder, Emergency Room Technician, Orthopedic Technician, or other technical patient care specialty may substitute for the required education or experience (but not both). A COPY OF THE LICENSE OR CERTIFICATION MUST BE SUBMITTED WITH EMPLOYMENT APPLICATION.

Basic anatomy and physiology, disease processes, and medical diagnostic procedures; medical terminology applicable to pre-hospital care, emergency room care, and discharge care; general requirements associated with maintaining trauma registries and ensuring compliance with ACS standards; electronic data management and reporting, including the use of standard office software applications and Microsoft Excel; methods of researching and gathering medical information; various types of equipment, instruments and supplies used in an emergency room setting.

Accurately read handwritten and transcribed documents in a medical record; accurately type at a speed of approximately 40 words per minute; maintain strict confidentiality of information as required by Hospital policies and federal regulations; retrieve and maintain data and information in automated systems and documents; efficiently and effectively utilize standard office computer hardware and software including Microsoft Excel; understand and carry out instructions from medical, nursing and/or other staff; work under pressure and meet critical deadlines; accept changes in work assignments due to shifting priorities; work effectively as a member of a specialized team; communicate effectively, both orally and in writing; maintain cooperative relationships with those encountered during the course of the work.

Mobility - Constant sitting for long periods of time; frequent walking required; occasional pushing/pulling; occasional bending/squatting; occasional stair climbing; Lifting - Frequent lifting required of 5 lbs or less; occasional lifting required of 5 to 25 lbs.; Vision - Constant reading, color perception, eye/hand coordination, depth perception, close up work and field of vision/peripheral; Hearing - Frequent hearing and talking in person and on the telephone; Dexterity - Constant keyboarding/typing, and manipulation of small objects; Emotional/Psychological - Constant concentration; frequent exposure to grief/trauma and emergency situations; frequent decision making; occasional potential for exposure to hazardous materials; Environmental Conditions - Constant work in an indoor environment; occasional loud noises.

Applicants who meet the minimum qualifications will go through the following examination process:

• Written Exam: The civil service written exam is a multiple choice format.  If the written exam is administered alone, it will be 100% of the overall score.  Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list.
   
• Oral Exam:   The oral exam is a structured interview process that will assess the candidate’s education, training, and experience and may include a practical exercise.   The oral exam selection process is not a hiring interview.   A panel of up to four people will determine the candidate’s score and rank for placement on the eligible list.  Top candidates from the eligible list are referred for hiring interviews.  If the oral exam is administered alone, it will be 100% of the overall score.  Candidates must achieve a minimum rating of 70% in order to be placed on the eligible list. 
   
• Written & Oral Exam:  If both a written exam and an oral exam is administered, the written exam is weighted at 60% and the oral exam is weighted at 40% unless otherwise indicated on the announcement.  Candidates must achieve a minimum rating of 70% on each examination in order to be placed on the eligible list.
   
• Rate-out:  A rate-out is an examination that involves a paper rating of the candidate’s application using the following criteria: education, training, and experience. Candidates will not be scheduled for the rate-out process. 

 Note:  The rating of 70 referred to may be the same or other than an arithmetic 70% of the total possible points.

Testing Accommodation:  Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date.   

Veteran’s Points:  Eligible veterans, unmarried widows and widowers of veterans of the United States Armed Forces who have been honorably discharged and who have served during wartime shall be given veteran’s points in initial appointment to County service.  Eligible veterans receive 5 points and eligible disabled veterans receive 10 points. Disabled veterans must submit a recent award letter stating a 10% service connected disability issued by the United States Veterans Administration.  Note:  A copy of your DD214 showing the discharge type must be received in the Human Resources by the date of the examination.

Acceptable wartime service dates:

• September 16, 1940 to December 31, 1946

• June 27, 1950 to January 31, 1955

• August 5, 1964 to May 7, 1975

• Persian Gulf War, August 2, 1990, through a date to be set by law or Presidential Proclamation.

Eligible Lists:   Candidates who pass the examination will be placed on an eligible list for that classification.  Eligible lists are effective for one year, but may be extended up to two additional years by the Civil Service Commission.

Certification/Referral: Names from the eligible list will be referred to the hiring department by the following methods.

• Rule of the Rank: The top three ranks will be referred for hiring interviews.  If there are less than 5 names in the top three ranks the next rank is referred.  This applies only to open competitive recruitments.
• Rule of Five:  The top five names will be referred for hiring interviews.  This applies only to department or countywide promotional examination.

Physical Exam:  Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities.

Pre-Employment Drug Screening Exam:  Some classifications require a new employee successfully pass a pre-employment drug screen as a condition of employment.  Final appointment cannot be made until the eligible has passed the drug screen.  The County pays for the initial drug screen.

Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grand parent, grand child or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when;

• They are related to the Appointing Authority or

• The employment would result in one of them supervising the work of the other.

Department Head may establish additional limitations on the hiring of relatives by departmental rule.

Proof of Eligibility:  If you are offered a job you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S.  

Apply Online:       

www.sjgov.org/department/hr
By mail or in person:  

San Joaquin County Human Resources

44 N. San Joaquin Street Suite 330

Stockton, Ca 95202                                  

Office hours:               
Monday – Friday 8:00 am to 5:00 pm; excluding holidays.

Phone:  (209) 468-3370 

Job Line:

For current employment opportunities please call our 24-hour job line at (209) 468-3377. 

When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. (The County assumes no responsibility for mailed applications which are not received by the Human Resources Division).  

San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees.
Equal Opportunity Employer:  San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation.  For more information go to www.sjgov.org/department/hr/eeo.