 Menu

Office Technician/Coordinator Part time

Activity Center-Behavioral Health Services

Recruitment #0717-RO6700-TM

Approximate Salary

$18.93/hour

Opening Date

7/17/2017 08:00:00 AM

Closing Date

7/28/2017 11:59:00 PM

Employment Type

Part-Time

Analyst

Joanne Castillo

Tentative Exam Date

TBA

Go Back View Benefits

Introduction

This recruitment is being conducted to fill one part-time position at the Activity Center of Behavioral Health Services Adult Day Program. Resumes will not be accepted in lieu of an application. A completed application must be postmarked or received online by the final filing deadline.

Department:     Behavioral Health Services Adult Day Program-Activity Center
Schedule:         Approximately 30 hours per week between 8-5pm, Monday through Friday
Location:         1658 S. Airport Way Stockton, CA 95206 (in San Joaquin county fairgrounds)

About the Department: The Activity Center provides services to residents of San Joaquin County, who have a developmental disability and are 18 years of age or older. People enrolled in the Activity Center (called consumers) meet with family, friends, case managers and staff to make a list of their personal goals and write a plan to achieve these goals. The Activity Center staff helps the consumer by providing support and training for goals related to daily living skills, friendship skills, social activities, community involvement, health and safety.

This position will provide administrative support to the Activity Center Program Director and coordinates and performs departmental personnel, payroll, purchasing, inventory, and systems maintenance and performs highly-advanced clerical accounting duties with substantial independence and responsibility.

Note: All correspondences relating to this recruitment will be delivered via e-mail. the e-mail account used will be the one provided on your employment application during time of submittal. Please be sure to check your e-mail often for updates. If you do not have an e-mail account on file, Human Resources will send you correspondence via US Mail.

TYPICAL DUTIES

Provides quasi-administrative/analytical support to managers, supervisors, professionals and other staff; gathers, analyzes and maintains specialized and complex information related to a wide range of departmental operations; researches, compiles, maintains and processes statistical, financial and/or other numerical data to support highly specialized office functions; coordinates and/or performs departmental personnel, payroll, purchasing, inventory, systems maintenance and/or other functions; may perform highly-advanced clerical accounting duties.

Interprets and explains highly specialized and complex information regarding established rules, regulations, policies, procedures and technical office operations, to managers, patients, clients, outside agencies and others; researches difficult and complex issues; applies external laws, regulations, ordinances and policies as they relate to assigned responsibilities; may produce and/or issue complex documents and complete complex forms for the purpose of documenting specialized program-related information; provides customer service in a calm, helpful and effective manner.

Manages a wide range of clerical office operations with substantial independent responsibility for multiple programs/functions within an office; may represent management in sensitive and confidential situations; develops and recommends procedures applicable to areas of assignment; develops and implements systems for improving the efficiency and effectiveness of assigned operations; monitors deadlines and calendars as assigned; arranges and coordinates complex meetings, seminars or classes; arranges for travel and transportation; may coordinate clerical/technical aspects of budget administration; may coordinate and maintain various computerized systems and processes.

Prepares a variety of difficult and complex reports, letters, resolutions and other documents requiring highly advanced knowledge of specialized subject matter; maintains and monitors complex work logs and tracking systems; reviews and analyzes complex legal, custody, health care and other administrative records to identify needed information; develops and maintains complex spreadsheets and databases, either by hand or computer; maintains data and develops reports for budget purposes.

Obtains in-depth and/or difficult information from managers, staff, patients, clients, and others; identifies and seeks to meet customer needs, maintaining tact and diplomacy and using good judgment regarding sensitive/confidential matters.

As an incidental duty, may serve as a lead worker over a large group or supervise a small group of clerical and/or technical employees; provides training as assigned; develops, organizes and distributes training materials as appropriate.

MINIMUM QUALIFICATIONS

Note: Supplemental application must be submitted with employment application.

Experience: Four years of general clerical, secretarial and/or office technical work, including at least two years performing journey level complex duties that include bookkeeping, financial reports, or fiscal statistical record keeping, or responsible administrative analytical experience.

Upon further review of the applications Human Resources may screen the candidates who pass the written exam further using the following preferential criteria:

Experience: Experience in an Adult Day Program.

Special Requirement: Candidates must meet health screening and criminal background clearance requirements established by the State of California. Candidates may be required to obtain and/or maintain valid certificates for first aid and CPR. Candidates must meet experience and/or education requirements for adult day program direct service provider as contained in California State regulations, including Title 22 and Title 17.

KNOWLEDGE

Advanced office practices and procedures, including office management; principles and practices of prioritizing, planning and organizing work; advanced clerical practices related to personnel management, payroll, labor relations, purchasing, inventory control, clerical accounting, and systems development/maintenance; advanced clerical methods of researching, gathering, organizing and reporting data; personal computer systems and general office computer software; public relations techniques; advanced interviewing techniques; advanced filing and record keeping systems; complex correspondence and report formats; advanced clerical accounting methods and practices; general secretarial methods and practices; fundamental analytical principles and processes; principles of training and supervision.

ABILITY

Perform quasi-administrative/analytical work related to various specialized office activities; research, interpret, and apply complex laws/regulations, court orders, program policies/procedures, and third-party rules/requirements related to areas such as personnel management, payroll, labor relations, purchasing, inventory control, clerical accounting and systems development/maintenance; evaluate and establish priorities; gather, organize, input and maintain complex information, including financial or program-specific data; provide/obtain detailed information to/from others as appropriate, including confidential and/or otherwise sensitive information; utilize advanced office procedures and equipment; follow complex oral and written procedures and directions; establish and maintain effective working relationships with others, even in difficult situations; communicate effectively with others; write clearly and legibly; perform advanced arithmetical operations; lead or supervise others.

PHYSICAL/MENTAL REQUIREMENTS

Mobility-Frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting-Frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual-Constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking-Frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological-Frequent decision making, concentration, and public contact; Special Requirements-Some assignments may require working weekends, nights, and/or occasional overtime; Environmental-Occasional exposure to varied weather conditions.

BENEFITS

Part-Time Employee Benefits: Part-time employees who meet the appropriate eligibility criteria may receive health insurance benefits and step increases.

Selection Procedures

Applicants for part-time and temporary recruitments who meet the minimum qualifications are either referred to the hiring department for further selection or they may be required to take a written examination. If a written examination is given, the top candidates may be referred to the hiring department for further selection.

Testing Accommodation: Candidates who require testing accommodation under the Americans with Disabilities Act (ADA) must call Human Resources Division at (209) 468-3370 prior to the examination date.

Physical Exam: Some classifications require physical examinations. Final appointment cannot be made until the eligible has passed the physical examination. The County pays for physical examinations administered in its medical facilities.

Employment of Relatives: Applicants who are relatives of employees in a department within the 3rd degree of relationship, (parent, child, grandparent, grandchild or sibling) either by blood or marriage, may not be appointed, promoted, transferred into or within the department when:

They are related to the Appointing Authority, or
The employment would result in one of them supervising the work of the other

Department Heads may establish additional limitations on the hiring of relatives by departmental rule.

Proof of Eligibility: If you are offered a job, you will be required to provide proof of U.S. citizenship or other documents that establish your eligibility to be employed in the U.S.

HOW TO APPLY

Apply Online:

www.sjgov.org/department/hr

By mail or in person:

San Joaquin County Human Resources

44 N. San Joaquin Street Suite 330

Stockton, Ca 95202

Office hours:
Monday – Friday 8:00 am to 5:00 pm; excluding holidays.

Phone: (209) 468-3370

Job Line:

For current employment opportunities please call our 24-hour job line at (209) 468-3377.

When a final filing date is indicated, applications must be filed with the Human Resources Division before 5:00 p.m. or postmarked by the final filing date. Resumes will not be accepted in lieu of an application. Applications sent through county inter-office mail, which are not received by the final filing date, will not be accepted. (The County assumes no responsibility for mailed applications which are not received by the Human Resources Division).

San Joaquin County Substance Abuse Policy: San Joaquin County has adopted a Substance Abuse Policy in compliance with the Federal Drug Free Workplace Act of 1988. This policy is enforced by all San Joaquin County Departments and applies to all San Joaquin County employees.

Equal Opportunity Employer: San Joaquin County is an Equal Employment Opportunity (EEO) Employer and is committed to providing equal employment to all without regard to age, ancestry, color, creed, marital status, medical condition, national origin, physical or mental disability, political affiliation or belief, pregnancy, race, religion, sex, or sexual orientation. For more information go to www.sjgov.org/department/eeo.