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Legal Stenographer (#RO5000)


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DEFINITION

Under direction, performs difficult legal stenographic and related clerical work; and does related or other work as required in accordance with Rule 3, Section 3 of the Civil Service Rules.

CLASS CHARACTERISTICS

Incumbents of this class work directly for attorneys or investigators, performing stenographic and clerical duties which require a working knowledge of a variety of legal documents, terminology and procedures.

TYPICAL DUTIES

  • Takes and transcribes a wide variety of legal dictation including briefs, complaints, contracts, motions, depositions and warrants; takes and transcribes other correspondence and reports.
  • Types a variety of legal materials, correspondence and reports; arranges information in proper legal format; composes and types letters and memoranda.
  • Receives, indexes, and files a variety of legal documents and correspondence; maintains case files and related filing systems; maintains case calendar books.
  • File legal papers with appropriate court.
  • Gathers and complies a variety of information for records and reports; maintains caseload statistics by typed and disposition; prepares workload summaries; may maintain records of fees.
  • Screens calls and visitors; takes and transmits messages; gives out technical information on regulations, laws, or procedures to attorneys, government agencies, and the general public.
  • May act as lead worker; may review work of others; may train others as assigned.

    • MINIMUM QUALIFICATIONS

    Experience: Three years of responsible stenographic clerical work, including one year in a legal office.

    Substitution: One year of business training in an approved school or training program may be substituted for six months of the general stenographic experience.

    License and Certificates    :  Possession of a valid typing certificate for 50 words per minute, and shorthand certificate for 100 words per minute.


    KNOWLEDGE

    Legal terminology and procedures; legal forms and documents; general office practices and procedures; language mechanics, including grammar, spelling and vocabulary; filing systems; basic mathematics; public relations procedures.

    ABILITY

    Take and transcribe legal dictation; read and interpret legal documents, rules, and procedures; follow oral and written instructions; communicate effectively orally and in writing; establish and maintain effective working relationships.

    CLASS: RO5000; EST: 10/25/1978;