Management Services Administrator-Confidential (#RM0225)

Under general direction, performs very difficult and highly responsible managerial and administrative work to oversee the business and fiscal activities of a County department; and does related or other work as required in accordance with Rule 3, Section 3, of Civil Service Rules.

An incumbent of this class serves as a second level manager with responsibility for the most complex administrative, financial, and related functions within an assigned department, including oversight of administrative and fiscal activities, and coordinating such activities with other management personnel.

·        Directs and supervises the analysis, preparation, and control of the department budget; coordinates the review and monitoring of budget activities with other department staff, the Auditor's Office, and other agencies; develops sound fiscal control systems.

·        Reviews and analyzes policies, procedures, organization, services, finances, and other business activities; recommends policy statements and directives for management approval; prepares comprehensive reports.

·        Assists the department head and/or other division managers in formulating and implementing policies and procedures relative to fiscal, data processing, and other general business activities; serves as department liaison with other agencies on business matters.

·        May supervise the maintenance and processing of personnel and payroll records; may advise department staff on personnel matters.

·        Analyzes legislation and directives on business and fiscal matters; prepares digests for management staff; recommends systems or procedures changes to ensure compliance.

·        May monitor department grant and contract activities.

·        Prepares and responds to a variety of correspondence.

·        Supervises the work of subordinate staff; provides training; assigns, directs, and monitors staff activities; evaluates staff performance, initiates disciplinary action as required.

Education:  Graduation from an accredited four year college or university with a major in accounting, public or business administration, economics, social or behavioral science, or closely related field.

Experience:  Four years of responsible and professional fiscal, personnel, or other administrative analytical work, including at least one year at a management level.  Depending on assignment, experience in fiscal management and/or budgetary analysis may be required.

Substitution:  A master’s degree from an accredited college or university in public or business administration, economics, or a closely related field may substitute for one year of the non-managerial experience.

Principles, practices, methods, and techniques of public sector administration and management analysis; statistical techniques; principles and practices of leadership, supervision, and employee development; operations, plans, policies, procedures, rules and regulations common to County government; principles of information technology; principles and methods of communicating information through written and oral reports.

Manage assigned operations and functions; apply the principles, practices, methods, and techniques of public administration, management analysis, and statistics to the solution of problems of unusual difficulty in management, administration and finance; supervise and develop subordinate staff; interpret and apply pertinent rules and regulations; establish and maintain effective working relationships with department heads, officials, personnel, and others both within and outside of County government; communicate effectively, both orally and in writing.

Mobility—sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting—frequently 5 pounds or less; occasionally 5 to 30 pounds; Visual—constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking—frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological—frequent decision making, concentration, and public contact; Special Requirements--may occasionally require working nights and weekends; Environmental—occasional exposure to varied weather conditions.