Deputy Director - ROV (#EB1500)

Under administrative direction from the Information Systems Director, manages, administers, coordinates and directs the operations of the Registration-Elections section within the Information Systems Division of the County Administrator’s Office; and does related work as required.

This class is exempt from the San Joaquin County Civil Service system and describes an “at-will” position. The incumbent is responsible for managing and directing County voter and election processes as well as performing related managerial, administrative, organizational and budgetary activities. The incumbent will also function as the County’s election official (registrar of voters) upon recommendation of the Information Systems Director and appointment by the County Board of Supervisors.

This specification is a general guideline for the class. The statements below are not restrictive, and the responsibilities and duties assigned to a position in this class may expand beyond those identified in this specification.

1. Plans, organizes, and directs the work of the Registration-Elections section staff in all aspects of elections held in the County in accordance with federal and state laws; acts as elections consultant to schools, districts and cities and their attorneys; coordinates procedures with the Secretary of State’s Office and the Elections and Reapportionment Committee of the State Legislature.

2. Acts as filing officer for campaign disclosure reports and statements of economic interest under the provisions of the Political Reform Act of 1974.

3. Plans and manages voter outreach and registration, the processing of registration affidavits, and the maintenance of registration files, including the purging of files following primary and general elections; estimates personnel requirements for varying work projects and recruits and trains staff.

4. Plans and manages all phases of the election process, including but not limited to: preparing election calendars and official publications; preparing and ordering official ballots, sample ballot pamphlets, and other elections supplies; recruitment of Election Officers; consolidation of precincts and selection of polling places, issuing and processing of absentee voter ballots; managing election day procedures; establishing required boards for the return, processing and counting of ballots on election nights; canvassing of the vote; and preparation of Statements of Vote.

5. Manages the preparation of Candidates’ Handbooks and Election Officers’ Instruction Manuals for major elections; manages the filing of campaign disclosure statements and statements of economic interest under Fair Political Practice Commission Regulations; prepares statistical and other reports for Secretary of State, Elections and Reapportionment Committee of the State Legislature, and other government agencies.

6. Manages the checking and certification of initiative, referendum, recall, and other petitions.

7. Works with the Information Systems Division of the County Administrator's Office in developing new programs to streamline procedures in response to new Elections Code requirements.

8. Prepares, presents, and administers the department's budget; ensures the maintenance of adequate fiscal controls.

9. Attends meetings and conferences as a representative of the County; addresses groups and individuals to inform them regarding the mission of the Registration-Elections Department.

10. Performs related work as required.

License: Possession of a valid California driver's license.

Education: Graduation from an accredited college or university with a major in public administration, business administration, the social sciences, or a closely related field.

Experience: Five years of administrative, supervisory or managerial experience in a California public agency, including or supplemented by experience that would provide familiarity with California Elections Code and election procedures.

Substitution: Additional qualifying experience may be substituted for education on a year-for-year basis.

The California Elections Code and election procedures; principles of supervision and training; office practices, including filing, recordkeeping, and control systems; administrative techniques, including principles of organization, administrative analysis, personnel management, and supervision.

Plan, organize, and supervise the activities of the Registration-Elections Department; establish and maintain effective working relationships with other governmental agencies, public groups and the general public; devise plans to meet varying emergency situations; prepare and present clear, concise, and comprehensive reports.