Chief Deputy Clerk of the Board (#EB1221)
$29.79-$36.21 Hourly / $5,163.89-$6,276.74 Monthly / $61,966.72-$75,320.93 Yearly

Under direction of the Clerk of the Board, assumes a lead role in providing assistance to the Clerk of the Board in all aspects of the Clerk of the Board’s activities; assists in performing and supervising the work of the office; works on specialized assignments, projects, and programs as determined by the Clerk of the Board; and does related or other work as required.

The Chief Deputy Clerk of the Board is exempt from the San Joaquin County Civil Service System and is an at-will position. The Chief Deputy Clerk of the Board is a single position classification and performs a lead or supervisory role in the Clerk of the Boards’ Office and acts in the absence of the Clerk of the Board. The position is responsible for performing the full range of Clerk of the Board functions as well as providing oversight and supervision over those functions when needed. The Chief Deputy Clerk of the Board exercises a 1) high degree of confidentiality, 2) a high level of technical expertise in the various assignments, 3) independent judgment, and 4) appropriate decision making.

This classification description is a general guideline for the Chief Deputy Clerk of the Board. The typical duties statement is not restrictive and responsibilities and duties may expand beyond those identified in this specification.

• Assists the Clerk of the Board in the providing support to the Board of Supervisors; attends Board of Supervisors meetings and other Boards and Commissions meetings; assists with proper noticing of meetings; prepares and distributes agenda;   takes and transcribes minutes of proceedings for permanent record; calls roll; reads correspondence into the record, marks exhibits, and administers the oath to witnesses when necessary.
•  Assists in the planning, coordinating, and supervising of staff and functions in the department; acts in the absence of the Clerk of the Board; assigns work and evaluates staff as required.
• Oversees and participates in the receipt and processing of applications, permits, petitions, public records act requests, and appeals to the County.
• Oversees and maintains rosters of boards and commissions, notifies Clerk of the Board prior to expiration of appointments; advertises vacancies and accepts and processes applications for appointment.
• Provides assistance and advice to representatives of other departments, agencies, employee organizations, community groups and the public regarding items presented to the Board of Supervisors as required; tracks pending legislative developments, reviews and suggests departmental actions based on new legislation.
• Provides training to staff, county departments, and public and private agencies in the procedures and processes of the Clerk of the Board.    
• Participates in the development of policies and procedures and forms for the Clerk of the Board; prepares correspondence and various reports; may participate in the development of the department budget.
• Participates in the general clerical and administrative tasks required to support the Clerk of the Board operation.

DESIRABLE QUALIFICATIONS

License:  Possession of a valid California driver’s license.

Certificates:  Possession of a CCB certificate (Certified Clerk of the Board) or CMC certificate (Certified Municipal Clerk) preferred.                                               

Education:  Graduation from an accredited four year college or university with major course work in public administration, business administration, or related field.   

AND

Experience: One year of responsible supervisory, administrative, or office management experience working with governmental boards and commissions, preferably in a County Clerk of the Board Office.

OR

Experience:  Three years of responsible, high level clerical experience in a County, City, or Municipal Clerk of the Board Office.

Substitution:  Additional qualifying experience may substitute for the required education on a year for year basis.

Policies and procedures of public agencies, including the role of elected officials; laws, policies, and procedures pertaining to the Board of Supervisors, function and organization of county government;  current general office practices, procedures and office automation, principles and practices of effective public relations; effective customer service techniques; automated  filing and record keeping systems; standard correspondence and report formats; general legal terminology; basic training techniques; federal, state, and local laws, codes, ordinances, regulations, policies; principles of effective supervision and training.

 

Coordinate and supervise activities and function of the Clerk of the Board; maintain a high degree of confidentiality, initiative,  integrity, accountability and good judgment; communicate clearly and concisely, both orally and in writing; work under pressure and meet deadlines;  compose correspondence;  deal tactfully and courteously with representative of county departments,  outside agencies, the general public, and the press; develop and implement policies and procedures; analyze difficult administrative and personnel problems and make recommendations; respond effectively to inquiries and complaints in sometimes stressful and sensitive situations;  utilize a computer and associated software in accomplishment of job assignments; compose meeting minutes and summaries that accurately reflect board actions and intent; establish and maintain effective working relationships with others;

Mobility—frequent operation of a data entry device, repetitive motion, sitting for long periods, walking; occasional standing, pushing, pulling, bending, squatting, climbing; Lifting—frequently 10 pounds or less; occasionally 5 to 30 pounds; Visual—constant good overall vision and reading/close-up work; frequent color perception and use of eye/hand coordination; occasional use of depth perception and peripheral vision; Hearing/Talking—frequent hearing of normal speech, hearing/talking on the telephone, talking in person; Emotional/Psychological—frequent decision making, concentration, and public contact; Special Requirements--some assignments may require working weekends, nights, and/or occasional overtime; Environmental—occasional exposure to varied weather conditions.