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1244 Senior Personnel Analyst

Recruitment #PBT-1244-060508

Introduction

1244 SENIOR PERSONNEL ANALYST

RECRUITMENT AND ASSESSMENT SERVICES

 

This is a Position Based Test conducted in accordance with Civil Service Rule 111A.  This eligible list is being established for the Department of Human Resources, Recruitment and Assessment Services. The eligible list resulting from this examination may be utilized for future positions in this class in other City departments.

POSITION DESCRIPTION:  Under direction, performs difficult and complex professional and technical personnel work in examinations including job analyses, item writing, statistical analyses, and examination administration for a variety of forms of exams. Essential functions include: conducting job analyses with appropriate subject matter experts for a wide-range of classifications within the City and County of San Francisco; writing valid and reliable test items, developing computer-based written multiple-choice exams and/or other testing instruments; preparing and posting job announcements/advertisements using an automated software system; collecting, reviewing and evaluating employment applications; overseeing the overall administration of the examination process; scoring and conducting pass point analyses; serving as a key resource on behalf of the Department of Human Resources’ Recruitment and Assessment Services team; carrying out, interpreting, explaining and enforcing existing policies, methods and procedures relating to personnel administrative matters; making regular contacts with candidates, employees, employee representatives, department heads, other agencies and personnel at various levels to furnish and obtain information; and gathering, preparing, compiling, reviewing and maintaining important personnel information reports and records. The 1244 Senior Personnel Analyst also performs related duties as assigned.

Minimum Qualifications

  1. Possession of a baccalaureate degree from an accredited college or university, AND
  2. Three (3) years of verifiable professional personnel experience equivalent to the level of City and County of San Francisco class 1241 Personnel Analyst.

SUBSTITUTION: Additional qualifying, verifiable work experience as a professional personnel analyst may be substituted for up to two years of the required education on a year-for-year basis (30 semester/ 45 quarter units equals one year).

Desirable Qualifications:

The stated desirable qualifications listed below may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

  • Graduation from an accredited college or university with a baccalaureate degree including or supplemented by twenty-four (24) semester/thirty-six (36) quarter credits in Psychology, Educational Psychology, Personnel Psychology or Human Resource Management, including three (3) semester/five (5) quarter credits in statistics and three (3) semester/five (5) quarter credits in Educational Measurements, Psychometrics or Test and Measurements. OR
  • Master's degree in Clinical Psychology, Industrial-Organizational Psychology, Educational Measurement, Educational Psychology or Counseling Psychology. OR 
  • Two (2) years of experience developing assembled examinations (e.g., creating multiple-choice questions, assessment center exercises, job simulations, oral examination questions, oral exam rating criteria, etc.), designing valid test plans based on job analysis findings, analyzing test results and establishing passing scores.

Verification:
Applicants may be required to submit verification of qualifying education and experience at any point in the application, examination and/or departmental selection process.  Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

How To Apply

Applications for City and County of San Francisco jobs are being accepted through an online process. Visit www.jobaps.com/sf to register an account (if you have not already done so) and begin the application process.

  • Select the desired job announcement
  • Select “Apply” and read and acknowledge the information
  • Select either “I am a New User” if you have not previously registered, or “I have Registered Previously”
  • Follow instructions on the screen

Computers are available for the public (from 8:00 a.m. to 5:00 p.m. Monday through Friday) to file online applications in the lobby of the Dept. of Human Resources at 1 South Van Ness Avenue, 4th Floor, San Francisco.

Applicants may be contacted by email about this announcement and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date.  Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter.  To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file.  Applicants should retain this confirmation email for their records.  Failure to receive this email means that the online application was not submitted or received.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline.  Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

If you have any questions regarding this recruitment or application process, please contact the exam analyst, Anna Biasbas, by telephone at (415) 557-4806, or by email at anna.biasbas@sfgov.org.

Selection Procedures

The written examination shall consist of three separate components listed below.  It is a standardized examination and, therefore, test questions and test answers are not available for public inspection or review. Candidates must attain a passing score on the Written Core Personnel Analyst Examination and the Subtest Relating to Examinations in order to participate in the Work Sample Examination.

You will receive one or more scores with respect to the written exam components. One will correspond to the core test component and, should any specialty subtests be added to that component, you may receive one or more additional “specialty” scores.  Any scores attained on these components will be valid and "banked" for three years, starting from the date of the examination.  This means that, during this three-year time period, you will not be required to take any test components for which you have already attained a score.  If the selection process for the future announcement is held within one year of the date of this examination and it includes any of these components [i.e., core exam or specialty subtest(s)], your score(s) for the corresponding test component(s) will be automatically applied to that announcement.  However, after one year, you have the option to either (a) apply your test score(s) to the other announcement or (b) re-take the test component(s).  Re-testing is permitted no sooner than one year from the date of the examination and only in association with your eligibility for another announcement for which the test component (core or specialty subtest) is used.  Please note that, should you re-test, your re-test score would become your official score since it is the most recent.

WRITTEN CORE PERSONNEL ANALYST EXAMINATION:   --  (Weight: 43%)
Candidates deemed eligible and admitted to the examination process will be administered a written multiple-choice test designed to measure knowledge, skills and/or abilities in job-related areas which may include but not be limited to:  Ability to analyze and evaluate data and information including the ability to exercise good judgment when evaluating information/data; Ability to read, comprehend, interpret and/or apply written information, rules, procedures, regulations, etc.; Basic knowledge of, and the ability to apply policies, rules, and laws relating to recruitment and hiring processes, Civil Rights Act Title VII, EEO laws, and ADA; and Basic knowledge of, and the ability to apply principles, techniques, procedures and practices relating to job analyses, position classification, valid selection procedures and research, including the ability to perform mathematical calculations associated with these activities.

As part of this multiple-choice examination, candidates shall receive a separate test score for the following subtest area:  

SUBTEST RELATING TO EXAMINATIONS:    --  (Weight: 27%):
Candidates deemed eligible and admitted to the examination process will be administered a written multiple-choice test designed to measure knowledge, skills and/or abilities in job-related areas which may include but not be limited to:  Knowledge of, and ability to apply, procedures for job analysis including the ability to perform mathematical calculations to analyze, evaluate and interpret data as it relates to examinations; and   Knowledge of, and ability to apply practices and procedures of the Uniform Guidelines on Employee Selection Procedures when developing valid selection instruments and performing test administration.


WORK SAMPLE WRITTEN PERFORMANCE EXAMINATION:    --  (Weight: 30%)
Candidates who pass both the Written Core Personnel Analyst Examination and Subtest Relating to Examinations will be invited to participate in the Work Sample Written Performance Examination designed to measure knowledge, skills and/or abilities in job-related areas which may include but not be limited to: Ability to critique and edit multiple-choice test items and Ability to develop multiple-choice test items.

Candidate scores on this examination may also be applied to other announcements involving other job titles, when directed by the Human Resources Director. 

Certification Rule
:

The certification rule for the eligible list resulting from this examination will be Rule of Ten Scores.  Additional selection processes may be conducted by the hiring department prior to making final hiring decisions.

Eligible List:
The eligible list resulting from this examination is subject to change after adoption (e.g., as a result of appeals), as directed by the Human Resources Director or the Civil Service Commission.

The duration of the eligible list resulting from this examination process will be six months, and may be extended with the approval of the Human Resources Director.

Upon approval of the Human Resource Director (see Civil Service Rule 111A.26.5), the eligible list resulting from this announcement may be used by other departments that also use this classification or a similar classification.  To find other Departments which use this classification, please see http://www.sfdhr.org/Modules/ShowDocument.aspx?documentID=13693. Search that document by title or job code to see which departments use the classification.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

Conclusion

Requests for Reasonable Accommodations:                                                   
Applicants with disabilities who meet the minimum eligibility requirements for this job announcement can find information on requesting a reasonable ADA Accommodation at:
http://www.sfdhr.org/index.aspx?page=20#applicantswithdisabilities

Information regarding requests for Veterans Preference can be found at:
http://www.sfdhr.org/index.aspx?page=20#veteranspreference

Seniority Credit in Promotional Exams
Information regarding seniority credit can be found at:
http://www.sfdhr.org/index.aspx?page=20#senioritycredit

General Information concerning City and County of San Francisco Employment Policies and Procedures:
Important Employment Information for the City and County of San Francisco can be obtained at http://www.sfdhr.org/index.aspx?page=20 or hard copy at 1 South Van Ness Avenue, 4th Floor.

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

Copies of Application Documents:
Applicants should keep copies of all documents submitted, as these will not be returned.

Right to Work:
All persons entering the City and County of San Francisco workforce are required to provide verification of authorization to work in the United States.

Terms of Announcement:
Applicants must be guided solely by the provisions of this announcement, including requirements, time periods and other particulars, except when superseded by federal, state or local laws, rules or regulations.  Clerical errors may be corrected by the posting the correction on the Department of Human Resources website at www.jobaps.com/sf.

The terms of this announcement may be appealed under Civil Service Rule 111A.35.1. The standard for the review of such appeals is ‘abuse of discretion’ or ‘no rational basis’ for establishing the position description, the minimum qualifications and/or the certification rule.  Appeals must include a written statement of the item(s) being contested and the specific reason(s) why the cited item(s) constitute(s) abuse of discretion by the Human Resources Director.  Appeals must be submitted directly to the Executive Officer of the Civil Service Commission within five business days of the announcement issuance date.

Exam Type:  CPE
Issued:  June 28, 2013
Micki Callahan
Human Resources Director
Department of Human Resources
Recruitment ID Number: PBT-1244-060508
AMB/415-557-4806

Benefits

All employees hired on or after January 10, 2009 will be required (pursuant to San Francisco Charter Section A8.432) to contribute 2% of pre-tax compensation to fund retiree healthcare. In addition, most employees are required to make a member contribution towards retirement, typically 7.5% of compensation. For more information on these provisions, please contact the personnel office of the hiring agency.

For more information about benefits, please click here.