$35.13-$42.69 Hourly / $6,088.00-$7,399.00 Monthly / $73,060.00-$88,790.00 Yearly
"The class specification shall be descriptive of the class and shall not be considered as a restriction on the assignment of duties not specifically listed." (CSC Rule 7)
1. Examines a wide variety of legal documents; accepts documents for recording and determines prescribed fees and taxes; provides technical information regarding acceptability and compliance with laws and codes; interprets and explains applicable laws and codes to title company representatives, members of the public, staff and others.
2. Examines documents submitted by mail; reviews to determine recordability and appropriate fees and taxes or trust receipts due; reviews documents to determine acceptability for recording; and if unacceptable, determines what would make documents acceptable; requests additional information to complete recording requirements; notifies the sender and requests the same.
3. Examines documents rejected for filing to determine the basis for decisions; provides technical assistance and lead worker direction to staff on matters related to acceptability of documents, assessment of associated fees and trust receipts within the legal and procedural requirements.
4. Accepts recording fees and those of various licenses, certificates, reproduction and other miscellaneous fees; balances daily cash receipts; prepares balance sheets and receipts processing forms; posts receivables and credits on appropriate accounts; compares daily monetary receipts with computer print-outs of collections and reconciles any discrepancies; ensures the accuracy and security of receipts within the office and the timely deposit of revenue with the Treasurer's Office.
5. Under direction of the Assistant County Clerk-Recorder or the Operations Supervisor of a department's civil unit, responds to inquiries from attorneys, title company representatives, civil officials, legal representatives and others in regards to accepting, recording and filing of documents, or retrieval and inspection of documents and papers as required or permitted by law.
Requires considerable Knowledge of: record-keeping systems, methods and procedures including automation of records and files; County, State and Federal laws, codes and ordinances governing acceptance, recording, filing and service of documents and collection of fees, taxes and trust receipts; applicable real estate laws, codes and procedures involving transfer of property and related documents.
Ability to: conduct complex clerical operations regarding acceptance, recordation and retrieval of documents within legal constraints; interpret and explain complex real estate laws or civil processes, as they relate to department functions, to staff, attorneys, title company representatives, members of the public and others; establish and maintain effective working relationships with departmental managers and employees, representatives of real estate and title companies, government, legal and professional organizations and the general public.
RECORDER'S/COUNTY CLERK OFFICE: Four years (4) of experience processing and recording a wide array of legal, real estate, and title documents in accordance with laws, codes and/or regulations, requiring extensive public interaction, which must include receiving and reconciling cash balances of collected fees, payments and charges; or an equivalent combination of Training and Experience
CITY-WIDE DEPARTMENTS WITH CIVIL UNITS: Four years (4) of experience processing legal documents in accordance with laws, codes and/or regulations as they pertain to Code of Civil Procedures, which must include receiving and reconciling cash balances of collected fees, payments and charges; or an equivalent combination of experience and training.