City and County of San Francisco

Senior Materials And Supplies Supervisor (#1926)

$30.05-$36.51 Hourly / $5,209.00-$6,329.00 Monthly / $62,504.00-$75,946.00 Yearly


Definition

Under general direction, is responsible for the preparation and processing of all documents necessary to the purchase of a wide range of materials, supplies and equipment of extensive volume; supervises the activities of clerical and office personnel engaged in such work; and performs related duties as required. Requires responsibility for: interpreting, enforcing and carrying out existing policies and procedures relative to the purchase and receipt of materials, supplies and equipment; making regular contacts with other departmental personnel and representatives of outside organizations in connection with purchases and deliveries; preparing, checking and reviewing important and detailed purchasing requisitions and similar documents and records.

Examples of Important and Essential Duties

1. Coordinates all departmental purchasing activities with the office of the purchaser for supplies; prepares requests for the disposal; of surplus and obsolete materials and equipment.

2. Prepares detailed reports in connection with the preparation of the annual budget as it relates to the purchase of supplies, materials and equipment.

3. Plans, assigns, supervises and reviews the work of subordinate personnel engaged in the preparation of purchase requisitions and related documents necessary to the purchase of departmental materials, supplies and equipment; supervises the distribution and filing of purchase orders and related documents.

4. Confers with and provides information to various departmental personnel on the status of processing of requisitions of the purchase of materials and supplies.

5. Is responsible for the receipt and disbursement of all materials, supplies and equipment delivered and supervises the maintenance of materials received records.

6. Contacts vendors and suppliers both in person and by correspondence relative to the status of purchase orders and delivery.

7. Prices equipment, materials and supplies authorized by the departmental budget.

8. Reviews requisitions submitted by various units for conformance to forms, signatures and other requirements.

Knowledge, Skills and Abilities

Requires considerable Knowledge of: modern office techniques, methods and procedures; existing purchasing procedures particularly as they relate to the assigned department.

Requires considerable ability to: analyze, review and correct detailed purchase requisitions; plan, assign and supervise the work of subordinate personnel; make accurate mathematical calculations.

Experience and Training

Requires completion of four years of high school, supplemented by at least eight years of progressively responsible clerical office experience related to the purchase of a wide variety of materials, supplies and equipment, three years of which shall have been in a responsible supervisory capacity; or an equivalent combination of training and experience.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

CLASS: 1926; EST: 1/1/1900; REV: 1/1/1900;