City and County of San Francisco

Under supervision, performs detailed clerical and warehouse duties in taking and maintaining inventories of large stocks of materials, supplies and equipment; maintains related stock forms and records.

Class 1920 Inventory Clerk is distinguished from class 1922 Senior Inventory Clerk in that the former is responsible for performing entry level stock record keeping procedures, whereas the latter is responsible for overseeing the operations of a warehouse.

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1. Enters information on stock cards form requisitions, purchase orders, material received and material issued reports; notes and extends unit prices on material issued tags; checks stock cards for sufficiency of balance on hand; recommends re-order of materials when necessary.

2. Posts to ledgers and verifies information from delivery tags or orders; computes total amount of delivery tags and checks against vendor's invoices; files a variety of material received reports and other documents.

3. Takes and maintains an annual physical inventory of stocks on hand; identifies, labels and lists equipment; maintains perpetual inventory control and account ledger and processes departmental equipment credit requests.

4. Performs various clerical tasks in connection with the advertisement of sales of supplies city property and acceptance of bids thereon.

5. Collects and posts information to ledgers relating to the disposition of real property or equipment; prices and extends the cost of equipment; complies lists of equipment disposals and sales; may perform various bookkeeping duties in connection with the disposal, sale or acquisition of supplies and equipment.

6. Posts unit prices to corresponding items on machine tabulations; makes charges to inventory records; checks material received register for discrepancies; sorts and files material orders; determines minimum stock requirements by means of reference to records of stock turnover; numbers, prices and extends totals and posts material credit orders; enters issuance of supplies or equipment on stock cards.

7. Maintains perpetual inventory records and computes periodic consumption of various stock items; distributes charges to proper accounts; records and calculates tire consumption based on mileage and prepares related reports; posts details of requisitions and purchase orders on stock cards; posts materials received and issued on stock cards.

8. Prepares blanket material orders to replenish stocks; writes rough drafts and types requisitions for needed materials or equipment; assigns code numbers to new items of stock; reconciles difference between physical inventory counts and stock card balances on hand.

Knowledge of: the methods and procedures used in maintaining stores and inventories of large and varied stocks of materials, supplies and equipment, including modern office methods and procedures.

Ability and Skill to: use office machines and equipment, such as a calculator, adding machine and computer; perform detail clerical and warehouse work; carry out oral and written instructions and cooperate with other employees; maintain detailed records and submit complete and accurate related reports.

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification.  Please note, additional qualifications (i.e., special conditions) may apply to a particular position and will be stated on the exam/job announcement.

Education:
Possession of a high school diploma or equivalent (GED or High School Proficiency Examination)

Experience:
One (1) year (equivalent to 2000 hours) of experience in a distribution center or warehouse in which the duties included ordering, receiving, stocking, inventory control and/or issuing large and varied quantities of supplies, materials and equipment.

License and Certification:

Substitution:

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.