Department of Human Resources

Account Clerk (#1630 )


$19.19-$23.28 Hourly / $3,326.00-$4,034.00 Monthly / $39,910.00-$48,412.00 Yearly
Definition

Under general supervision, performs routine bookkeeping and financial record keeping operations within complex accounting systems.  Incumbents post, adjust and balance entries to ledgers; verify the correctness of accounting documents; respond to inquiries and provide financial information; organize and file source documents; perform operations involving automated accounting systems and spreadsheet programs and perform related duties as required.


Distinguishing Features

This is the journey-level position in the Account Clerk series.  It is distinguished from the 1632 Senior Account Clerk in that it has no supervisory responsibilities, and incumbents perform work which is less complex and analytical than that performed by incumbents in the 1632.


Supervision Exercised

None


Examples of Important and Essential Duties

According to Civil Service Commission Rule 109, the duties specified below are representative of the range of duties assigned to this job code/class and are not intended to be an inclusive list.

1.  Performs routine bookkeeping and financial record-keeping operations within complex accounting systems in order to ensure accurate balances and available budgeted funds.

2.    Posts, adjusts and balances entries to subsidiary ledgers by searching out details and resolving numerical imbalances.

3.    Verifies correctness of accounting documents by comparing postings to source documents and checking calculations for accuracy.

4.   Responds to inquiries from other units, departments or the general public by extracting information and providing summaries to callers or in person.

5.   Organizes and files source documents such as invoices, purchase orders, payment vouchers and other related  documents according to accepted practice and in order to locate them readily in the event of the need for research at a later date.

6.   Performs tasks in software related to accounting, including databases, automated accounting systems, spreadsheets  and word processing.

7.    Assists in the maintenance of cost control records.

8.    Reports available budget balances and expenditures by uniform account classifications.

9.    Assists in reconciling and summarizing accounts.

10.  Performs mathematical calculations such as addition, subtraction, multiplication and
      division in order to arrive at correct balances when working on financial and accounting
      matters such as cost records, deposits, expenditures, allocations,  taxes and penalties.

11.  Prepares statements, orders, receipts and related forms as required.

12.  Inputs simple accounting documents for processing vendor payments.


Knowledge, Skills and Abilities

Knowledge of: financial record keeping and elementary accounting methods such as posting, adjusting, balancing, reconciling and single-entry bookkeeping; office clerical procedures such as filing, coding, indexing and proofreading accounting documentation; and elementary mathematics.

Ability to: perform accurate mathematical calculations; establish effective working relationships with departmental and  non-departmental staff; apply accounting principles to a complex accounting system; navigate through and perform tasks in the various computer software (accounting systems, tax programs, spreadsheets, processing and database systems) required for financial transactions; and communicate effectively both orally and in writing.

 


Experience and Training

These minimum qualifications are to be used as a guide for establishing the education, training, experience, special skills and/or license which may be required for employment in the class.  Although these minimum qualifications are typical of the class, additional minimum qualifications and special conditions may apply to a particular position and will be stated on the job announcement.

Six (6) months (equivalent to 1,000 hours) of verifiable experience processing financial and accounting matters (e.g. cost records, deposits, expenditures, allocations), bookkeeping, and/or financial record keeping.  Such experience typically includes verifying correctness of financial documents; maintaining expenditure records and reconciling subsidiary accounts

Substitution of Experience:

15 semester units (or equivalent quarter units) of coursework from an accredited college or university with a minimum of 6 semester units (or equivalent quarter units) in accounting may be substituted for the required experience as described above.

 

 


Notes

 


Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.


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