City and County of San Francisco

Under general administrative direction, performs difficult and responsible office and secretarial work in connection with the activities of the Juvenile Probation Commission; serves as secretary to the Commission and its committees; and performs related duties as required.

This single position classification is distinguished from other administrative secretarial classifications by its responsibility for carrying out important and sensitive Juvenile Probation Commission business. The incumbent, serving as secretary to the Commission, makes regular contacts with persons of all levels in City government, outside agencies and organizations, and the general public, in relation to the operations of the Commission office.

"The class specifications shall be descriptive of the class and shall not be considered as a restriction on the assignment of duties not specifically listed." (CSC Rule 7)

1. Serves as secretary to the Juvenile Probation Commission; prepares meeting agendas and records; transcribes and processes the minutes of Commission and committee meetings; arranges for hearings by the Commission; maintains records of committee and Commission meetings and hearings; certifies all official Commission documents and resolutions.

2. Maintains required indexes and files relating to Commission meetings, actions and activities of other agencies as they may relate to or affect the Commission; gathers materials and prepares drafts of Commission reports as necessary.

3. Answers questions from the general public and other interested parties regarding Juvenile welfare laws, rules and regulations.

4. Prepares publicity and other information releases on Commission actions and activities; coordinates public events for the Commission.

5. Collects, reviews, and assembles data submitted by department subdivisions relative to Commission matters; prepares supporting documentation for budget item requests as needed, in conjunction with the Chief Probation Officer.

Requires considerable Knowledge of: modern administrative and office management techniques and procedures; the organization and functions of the Juvenile Probation Commission.

Requires considerable ability to: gather, prepare and maintain a wide variety of detailed and important departmental reports and Commission records and files; deal tactfully and effectively with other departmental officials, representatives of outside organizations and agencies and the general public.

Note: Position exempt from examination under the provisions of Charter section 3.699-2.

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.