City and County of San Francisco

Secretary, Library Commission (#1544)

$47.91-$58.20 Hourly / $8,305.00-$10,088.00 Monthly / $99,658.00-$121,056.00 Yearly


Definition

Under general administrative direction, is responsible for assisting the city librarian in directing the administrative affairs of the library department within the policies established by the library commission; plans, assigns and directs the activities of subordinate clerical, stenographic and financial personnel engaged in such work; serves as secretary to the library commission and its various committees; and performs related duties as required. Requires responsibility for: interpreting, coordinating and carrying out existing policies and procedures relative to the administrative affairs of the library and its commission; making regular contacts with other departmental officials ! outside organizations and agencies and the general public in connection with administrative functions and procedures of library and commission operations; preparing, checking and reviewing important and detailed operation, financial and similar records and reports reflecting library operations.

Examples of Important and Essential Duties

1. Assists in the preparation of the department annual budget and reviews expenditures of departmental funds.

2. Maintains and supervises the maintenance of proper accounting records of expenditures and receipts of library funds.

3. Inspects the physical condition of library facilities to determine the need for repairs, maintenance and improvements of such facilities; initiates action necessary to make improvements to library facilities.

4. Reviews and inspects the work of building maintenance and custodial personnel to assure adequate care and servicing of library facilities.

5. Records and transcribes the minutes of library commission meetings and the meetings of its various committees.

6. Serves as representative of the library department at a variety of business and social functions and before committees, groups and business organizations.

Knowledge, Skills and Abilities

Requires considerable Knowledge of: modern administrative and office management techniques and procedures; the organization and functions of the library department and commission.

Requires considerable ability to: plan, assign and supervise the activities of subordinate clerical and fiscal personnel; exercise good judgment, tact and resourcefulness in dealing with the general public, matters; maintain a variety of complex records and prepare reports of library activities and operations.

Experience and Training

Requires completion of a four year college or university with a baccalaureate degree, with major course work in business administration or a closely related field. Requires at least six years of progressively responsible administrative and office management experience, including two years of responsible supervisory experience; or an equivalent combination of training and experience.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

CLASS: 1544; EST: 1/1/1900; REV: 1/1/1900;