City and County of San Francisco

Confidential Secretary To The Superintendent, Sf Jr College Dist (#1516)

$0.00-$0.00 Hourly / $0.00-$0.00 Monthly / $0.00-$0.00 Yearly

Definition

Under direction, performs a wide variety of confidential, clerical, stenographic and administrative work for the Superintendent of the San Francisco Junior College District; exercises work direction over an office staff engaged in stenographic and clerical activities; supervises and/or prepares and distributes agenda notices, minutes and resolutions for the San Francisco Junior College District; and performs related duties as required.
Requires responsibility for' Carrying out and interpreting existing policies and procedures relative to the operations of the superintendents office; making regular contacts with the general public, other departmental personnel and various organizations and their representatives relative to providing information on the operations of the superintendent's office; preparing and reviewing important office operational records and reports.

Examples of Important and Essential Duties


 

1. Takes and transcribes a variety of ordinary and confidential dictation; drafts and prepares a. variety of reports and statements relative to the operations of the superintendent's office.

2. Transmits instructions from the superintendents to other staff members; interprets and explains policies and procedures relative to office operations.
 

3.       Handles routines complaints personally or routes such complaints to proper sources for investigation and action.
 

4.   Answers correspondence not requiring handling by the superintendent; receives calls and makes appointments for the superintendent and keeps appointment calendar current.

5. Assigns, supervises and reviews the work of secretarial." and clerical personnel in the superintendent's office; analyzes office methods and procedures and recommends changes or installation of new procedures.

6. Prepares agenda for all meetings of the San Francisco Junior College District concerning personnel matters, finance and legal matters, special programs and other proposals and recommendations; may prepare correspondence for members of the District Board.
 

7. Supervises the processing of personnel documents and records; develops performance standards.

8. May conduct investigations and studies of administrative matters and prepare reports and recommendations to the superintendent.

Knowledge, Skills and Abilities

Requires considerable knowledge of:   Modern office operations, techniques and procedures, and the use of common office appliances; the policies procedures and operations of the school system.
Requires considerable ability to:    Assign, supervise and review the work of subordinate personnel; deal effectively and courteously with departmental personnel. and the general, public; maintain a wide variety of office records and files and prepare clear and concise operational, reports; take and transcribe shorthand notes with a high degree of speed and accuracy.

Experience and Training

 Requires completion of high school supplemented by two years of business college training and five
years of progressively responsible secretarial and office management experience, or an equivalent combination of training and experience.

Disaster Service Workers

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
CLASS: 1516; EST: 1/1/1900; REV: 1/1/1900;