$50.05-$60.85 Hourly / $8,675.00-$10,547.00 Monthly / $104,104.00-$126,568.00 Yearly
According to Civil Service Commission Rule 9, the duties specified below are representative of the range of duties assigned to this class are not intended to be an inclusive list.
1. Organizes and prepares agenda for committee meetings to meet legal and operational requirements.
2. Attends committee meetings, takes notes and prepares minutes.
3. Prepares legislation and other reports related to committee actions.
4. Organizes and updates official legislative files.
5. Conducts research and responds to requests from the public and other departments received in person, by phone, electronic mail or fax.
6. Reviews legislative files for accuracy and completeness.
7. Provides assistance and training to newly appointed staff when necessary.
8. Supervises staff in the absence of Deputy Clerks.
9. Prepares legal notices and official advertising following specific timelines.
10. Performs data entry and database maintenance.
11. Performs other duties as required.
Knowledge of the legislative process, parliamentary procedures, Board's Rules of Order, the Brown Act, City and State Codes.
Ability to understand, follow and explain legislation; communicate effectively and courteously with city officials and the general public; write reports and minutes in a clear, concise and effective manner using proper grammar, punctuation and vocabulary; operate a personal computer using a variety of software programs; prioritize work; pay attention to details; and assemble information and materials.
Training and Experience: Five (5) years of secretarial experience, including at least one (1) year of experience performing high-level secretarial/administrative duties in a legislative body, such as the Board of Supervisors, City Council, City Commission or Board of Directors; and Ability to type 55 words per minute (net) and take notes to record the minutes of a committee meeting of the Board of Supervisors
Substitution: A baccalaureate degree from an accredited college or university in English, Public Administration, Journalism, Political Science, Business Administration, Urban Studies, or related field may be substituted for the two (2) years of the secretarial experience. No substitution may be made for the required one year of experience performing high-level secretarial/administrative duties in a legislative body.