Department of Human Resources

Transcriber Typist (#1430)
$23.58-$28.65 Hourly / $4,086.00-$4,966.00 Monthly / $49,036.00-$59,592.00 Yearly

Under supervision, evaluates and transcribes various types of documents by listening to dictated material and operating transcribing equipment; interfaces with social workers, office managers, probation officers, physicians and other personnel.

Distinguishing Features
This is the journey-level class in the Transcriber Typist series. It is distinguished from the next higher class, 1432 Senior Transcriber Typist, which is the supervisor level of the series and supervises transcription staff in class 1430, whereas positions at the level of class 1430 perform transcription work.

Supervision Exercised

Examples of Important and Essential Duties

According to Civil Service Commission Rule 9, the duties specified below are representative of the range of duties assigned to this job code and are not intended to be an inclusive list.

1. Transcribes various reports such as court documents, background investigations, legal, medical and psychiatric reports or statistical reports by listening to dictated material on voice writer equipment or dictaphone tapes, and typing material using an electric or memory typewriter, word processor or DEC computer equipment in order to produce a printed document.

2. Types material from hand written document by using electric or memory typewriter, word processor or DEC computer; recognizes and uses proofreader marks in order to produce an accurate and legible document.

3. Operates digital dictation system, personal computers, word processing programs and electric or memory typewriter to produce various reports and data; performs complex word processing activities involving text editing, merging and the use of specialized fields.

4. Programs new material by keying data or sorting instructions onto a diskette or other memory component in order to have a permanent record of retrievable information.

5. Maintains a filing system by retrieving, deleting and updating material in order that the data will be kept accessible and current.

6. Proofreads typed material to ensure correct spelling, punctuation and grammar.

7. Interfaces with social workers, office managers, probation officers, physicians and other personnel to obtain or verify information about assigned material and to handle problems via telephone and in person; interfaces with co-workers in order to work harmoniously as a team.

8. Performs related duties and responsibilities as assigned.

Knowledge, Skills and Abilities

Knowledge of: office practices and procedures which refers to departmental policy, rules, practices and procedures acquired through a reasonable period of training or instruction; basic word processing software applications on a personal computer and familiarity with various document format designs.

Ability to: proofread (recognize and use proofread marks) and edit hand written documents such as reports, data, or memoranda by utilizing spelling, standard grammar and proper usage; manage the workload by working independently with a minimum supervision so that assignments are completed in a timely manner; work amid numerous interruptions and meet urgent deadlines; interact with employees, managers, members of other agencies and the public in a positive and sensitive manner; speak clearly and distinctly, and express ideas and convey information in a concise and effective manner; hear and transcribe documents accurately from dictating transcribing machine.

Experience and Training

1. One (1) year of verifiable clerical experience performing typing or data entry duties; AND

2. Ability to transcribe accurately from a transcribing machine with no more than a 2% error rate; AND

3. Ability to type 50 wpm net.

Substitution: Satisfactory completion of at least 240 hours of a clerical training program may be substituted for six (6) months of the required experience.

Special Requirements:
Essential duties require the following physical skills and work environment: ability to hear and transcribe documents from a dictating transcribing machine.

Disaster Service Workers
All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.