ADMINISTRATIVE SERVICES MANAGER

THE JOB: Under general direction, plan, organize, direct and coordinate the central administrative functions, fiscal operations, program support, management information systems and data processing support activities of a large department/agency; and perform other duties as required.

THE REQUIREMENTS: Any combination of education and experience providing the required knowledge and abilities is qualifying, unless otherwise specified. A typical way to obtain these would be:

Bachelor’s degree from an accredited college or university in Public Administration, Business Administration, Accounting or a closely related field, AND three years of increasingly responsible management or supervisory experience in a large centralized administrative or financial operation.  Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Knowledge: Thorough knowledge of governmental finance and budgeting procedures; work organization, simplification and layout; the principles and practices of supervision, training and personnel management; and the principles and practices of organization and administration. Working knowledge of the principles and techniques of administrative survey and analysis; administrative problems involved in the operation of a large agency; information systems relating to financial and records management; and purchasing and contracting procedures.

Ability to: Plan, organize and direct through subordinate managers and supervisors the work of a large staff performing a wide variety of administrative, fiscal, information systems and program support function; exercise initiative, ingenuity and sound judgment to solve difficult fiscal and administrative problems; analyze, interpret, explain and apply complex regulations, laws and directives; develop new policies and procedures as necessary to improve operations and implement changes required by laws and regulations; establish and maintain effective working relationships with departmental staff, government officials, and others contacted in the course of work; evaluate policy and practices, define problem areas; develop policies and practices to improve operations; express ideas effectively in oral and written form; prepare clear and concise reports and correspondence; interpret departmental operations and programs to the public; and represent the department in speaking to community groups. 

EMPLOYEE BENEFITS:

VACATION – 16 days 1^st year, increasing to 31 days per year after 15 years service. Available after 1 year service.

ADMINISTRATIVE LEAVE – One week advanced upon appointment; two weeks accrued each year; can be taken in cash or time off.

HOLIDAYS – 12.5 paid holidays per year.

SICK LEAVE – Six days per year; after 6 months.

BEREAVEMENT LEAVE – 3 days paid in California, 5 days paid out-of-state.

MEDICAL PLAN – The County contracts with PERS for a variety of medical plans.  For most plans, County contributions pay a majority of the premiums for employees and dependents.

DENTAL PLAN – County pays for employee and dependent coverage.

VISION PLAN – County pays for employee coverage.  Employee may purchase dependent coverage.

RETIREMENT AND SOCIAL SECURITY – Pension formula 2% at age 60 or 2% at age 62 as determined based on provisions of the CA Public Employees’ Pension Reform Act of 2013(PEPRA). Pension benefit determined by final average compensation of three years.  County pays a portion of retirement contribution and participates in Social Security. 

LIFE INSURANCE – County paid $50,000 term policy.  Employee may purchase additional life insurance.

LONG TERM DISABILITY PLAN – Plan pays 66 2/3% of the first $13,500, up to $9,000 per month maximum.

DEPENDANT-CARE PLAN – Employees who make contributions for child or dependent care may elect to have their contributions made utilizing “pre-tax dollars.”

H-CARE PLAN – Employees who pay a County medical premium share of cost may elect this pre-tax program.

HEALTH CARE FLEXIBLE SPENDING ALLOWANCE (HCFSA) – Employees may elect this pre-tax program to cover qualifying health care expenses.

FLEXIBLE HEALTH ALLOWANCE (FHA) – A portion of the County’s contribution to employee health insurance that allows employees to have health plan purchase options. Employees who are enrolled in a County medical plan can participate in this program.

DEFERRED COMPENSATION – A deferred compensation plan is available to employees.

AUTOMATIC CHECK DEPOSIT – Required for all employees in this bargaining unit.

THE EXAMINATION: Your application and supplemental application will be reviewed to determine if you have met the education, experience, training and/or licensing requirements as stated on the job announcement. If you meet these criteria and are one of the best qualified, you may be required to compete in any combination of written, oral and/or performance examinations or a competitive evaluation of training and experience as described on your application and supplemental application. You must pass all components of the examination to be placed on the eligible list. The examination may be eliminated if there are ten or fewer qualified applicants. If the eligible list is established without the administration of the announced examination, the life of the eligible list will be six months and your overall score will be based upon an evaluation of your application and supplemental application. If during those six months it is necessary to administer another examination for this job class, you will be invited to take the examination to remain on the eligible list.

HOW TO APPLY: Apply Online Now!  Click on the link below; or print out an application and supplemental questionnaire and mail/bring to: Santa Cruz County Personnel Department, 701 Ocean Street, Room 310, Santa Cruz, CA 95060. For information, call (831) 454-2600. Hearing Impaired TDD# (831) 454-2123.  Applications will meet the final filing date if received:  1) in the Personnel Department by 5:00 p.m. on the final filing date, 2) submitted online before midnight of the final filing date.  Following a review for minimum qualification, applicants who are selected to move forward in the recruitment process will be notified that they must submit a completed conviction history questionnaire in order to continue to the examination phase of the process.   

Women, minorities and people with disabilities are encouraged to apply. If you have a disability that requires test accommodation, please call (831) 454-2600.

To comply with the 1986 Immigration Reform and Control Act, Santa Cruz County verifies that all new employees are either U.S. citizens or persons authorized to work in the U.S.

Some positions may require fingerprinting and/or background investigation.

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract.

                                                  An Equal Opportunity Employer