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SENIOR BOARD CLERK

Bilingual English/Spanish are encouraged to apply

Recruitment #15-BX6-01

Definition

THE JOB: Under direction, to provide a full range of secretarial and clerical support services for the Board of Supervisors, Assessment Appeals Board, or the Board of a Special District; and to do related work as required.          

Employment Standards

THE REQUIREMENTS: Any combination of training and experience, which would provide the required knowledge and abilities, is qualifying. Typical ways to obtain these would be:

Three years of highly responsible clerical experience which demonstrates the possession of the required knowledge  and abilities. 
                                                                                        OR

One year of experience with Santa Cruz County as a Board Clerk, Division Secretary, or Secretary.

Formal secretarial or office clerical training may be substituted on an hour for hour basis for up to one year of the three year experience pattern.  

Possession of a valid California Class C Driver License or the ability to provide suitable transportation approved by the appointing authority.  

Knowledge: Thorough knowledge of office procedures and practices; filing systems; proper formats for correspondence and report preparation; vocabulary, spelling, grammar and punctuation. Working knowledge of parliamentary procedure; use of data processing in office operations, particularly word processing applications.  

Ability to: Devise and modify work methods and procedures to serve changing needs; independently perform varied and difficult clerical tasks with judgment, accuracy and speed; transcribe motions and actions rendered by the Board and organize into minutes; accurately type and utilize word processing applications to produce finished documents from rough copy, abbreviated longhand, speedwriting, shorthand notes, or machine transcription, all of which may include technical terminology; establish and maintain cooperative relationships with those contacted during business; effectively communicate orally and in writing, including giving verbatim responses to the press (radio, television and newspaper reporters) regarding motions made during meetings; understand and follow technical discussions; locate, research, gather and organize information and use source materials; review work for accuracy and procedural conformance; maintain complex records; make arithmetic calculations; operate standard office equipment, including personal computers to input, access, manipulate and print a variety of data and reports; read and understand technical documents; assist in the training and orientation of staff; maintain neutral position on controversial matters; work under pressure and time constraints.

Benefits

EMPLOYEE BENEFITS:
ANNUAL LEAVE
– 22 days first year, increasing to 37 days after 15 years.  Available after six months for vacation and/or sick leave.
HOLIDAYS – 12.5 paid holidays per year.
BEREAVEMENT LEAVE – 3 days paid in California, 5 days paid out-of-state.
MEDICAL PLAN – The County contracts with CalPERS for a variety of medical plans.  For most plans, County contributions pay a majority of the premiums for employees and eligible dependents.
DENTAL PLAN – County pays for employee and eligible dependent coverage.
VISION PLAN – County pays for employee coverage. Employee may purchase eligible dependent coverage.
RETIREMENT  – Pension formula 2% at age 60 or 2% at age 62 as determined based on provisions of the CA Public Employees’ Pension Reform Act of 2013(PEPRA). Pension benefit determined by final average compensation of three years.  County pays a portion of retirement contribution and participates in Social Security. 
LIFE INSURANCE – County paid $20,000 term policy.  Employee may purchase additional life insurance.
SDI – Employees in the General Representation Unit participate in the State Disability Insurance (SDI) program. This program is funded 100% by employee payroll deductions.
DEPENDENT-CARE PLAN – Employees who make contributions for child or dependent care may elect to have their contributions made utilizing “pre-tax dollars.”
H-CARE PLAN – Employees who pay a County medical premium share of cost may elect this pre-tax program.
HEALTH CARE FLEXIBLE SPENDING ALLOWANCE (HCFSA) – Employees may elect this pre-tax program to cover qualifying health care expenses.
EMPLOYEE CREDIT UNION – Offers systematic savings and low interest loans.
DEFERRED COMPENSATION – A deferred compensation plan is available to employees.
OTHER – Other pay and benefit items apply to certain positions or assignments, such as Bilingual Pay and Night Shift Differential.

Selection Plan

THE EXAMINATION: Your application and supplemental application will be reviewed to determine if you have met the education, experience, training and/or licensing requirements as stated on the job announcement. If you meet these criteria and are one of the best qualified, you may be required to compete in any combination of written, oral and/or performance examinations or a competitive evaluation of training and experience as described on your application and supplemental application. You must pass all components of the examination to be placed on the eligible list. The examination may be eliminated if there are ten or fewer qualified applicants. If the eligible list is established without the administration of the announced examination, the life of the eligible list will be six months and your overall score will be based upon an evaluation of your application and supplemental application. If during those six months it is necessary to administer another examination for this job class, you will be invited to take the examination to remain on the eligible list.  

SPECIAL REQUIREMENTS: Ability to pass a performance test which demonstrates keyboard and formatting proficiency and transcribing from abbreviated longhand, speedwriting or shorthand notes, and machine transcription; ability to work occasional evenings and attend off-site meetings.

HOW TO APPLY: Apply Online Now!  Click on the link below; or print out an application and supplemental questionnaire and mail/bring them to: Santa Cruz County Personnel Department, 701 Ocean Street, Room 310, Santa Cruz, CA, 95060.  For information, call (831) 454-2600.  Hearing Impaired TDD# (831) 454-2123.  Applications will meet the final filing date if received in one of the following ways:  1) In the Personnel Department by 5:00 p.m. on the final filing date, 2) submitted online before midnight of the final filing date.  Following a review for minimum qualifications, applicants who are selected to move forward in the recruitment process will be notified that they must submit a completed conviction history questionnaire in order to continue to the examination phase of the process.

Women, minorities and people with disabilities are encouraged to apply. If you have a disability that requires test accommodation, please call (831) 454-2600.  

To comply with the 1986 Immigration Reform and Control Act, Santa Cruz County verifies that all new employees are either U.S. citizens or persons authorized to work in the U.S.

Some positions may require fingerprinting and/or background investigation.     

                NOTE: The provisions of this bulletin do not constitute an expressed or implied contract.  

                                                        An Equal Opportunity Employer