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EXECUTIVE SECRETARY TO THE COUNTY ADMINISTRATIVE OFFICER

Recruitment #15-BJ7-01

Definition

THE JOB: The incumbent serves as the executive assistant to the County Administrative Officer (CAO). The responsibilities included in this position are preparing correspondence and reports, financial and business record keeping, calendaring, meeting coordination, and the development and maintenance of working relationships with all levels of government and the public.

Employment Standards

THE REQUIREMENTS: Any combination of training and experience, that would provide the required knowledge and abilities, is qualifying. A typical way to obtain such knowledge and abilities would be:

Four years of increasingly responsible clerical experience that would provide the knowledge and abilities listed below. 

OR

One year of experience equivalent to a Secretary with the County of Santa Cruz.

Knowledge: Thorough knowledge of office procedures, including preparing correspondence and reports and record keeping systems; business English, vocabulary, spelling, grammar and punctuation; formats for business correspondence and reports. Working knowledge of overall structure and function of County governmental operations. Some knowledge of the application of automated data processing to business office operations; administrative process unique to the County Administrative Office; principals of administration and management; and  procedures used in budget preparation and control.

Ability to: Maintain confidential files and privileged information; perform varied complex and difficult clerical work involving independent judgment and requiring accuracy and speed; prioritize and schedule work; use sound judgment in making decisions; accurately type or utilize word processing to produce finished copy which includes technical terminology from rough copy; compose and edit correspondence; set up and maintain complex records and files; develop a thorough knowledge of the roles, organization, policies and procedures of the County Administrative Office; train clerical staff; understand, apply and explain laws, ordinances, policies and procedures; evaluate and resolve potentially sensitive issues through discussion and persuasion in order to gain concurrence and cooperation; establish and maintain an effective working relationship with others; operate word processing equipment or micro computer to input, access and print data and reports; adjust to work load changes and meet deadlines under pressure.

Benefits

EMPLOYEE BENEFITS:
ANNUAL LEAVE –
22 days first year, increasing to 37 days after 15 years. Available after six months for vacation and/or sick leave.
HOLIDAYS – 12.5 paid holidays per year.
BEREAVEMENT LEAVE – 3 days paid in California, 5 days paid out-of-state.
MEDICAL PLAN – The County contracts with CalPERS for a variety of medical plans.  For most plans, County contributions pay a majority of the premiums for employees and eligible dependents.
DENTAL PLAN – County pays for employee and eligible dependent coverage.
VISION PLAN – County pays for employee coverage. Employee may purchase eligible dependent coverage.
RETIREMENT – Pension formula 2% at age 60 or 2% at age 62 as determined based on provisions of the CA Public Employees’ Pension Reform Act of 2013(PEPRA). Pension benefit determined by final average compensation of three years.  County pays a portion of retirement contribution and participates in Social Security. 
LIFE INSURANCE – County paid $20,000 term policy.  Employee may purchase additional life insurance.
SDI – Employees in the General Representation Unit participate in the State Disability Insurance (SDI) program. This program is funded 100% by employee payroll deductions.
DEPENDENT-CARE PLAN – Employees who make contributions for child or dependent care may elect to have their contributions made utilizing “pre-tax dollars.”
H-CARE PLAN – Employees who pay a County medical premium share of cost may elect this pre-tax program.
HEALTH CARE FLEXIBLE SPENDING ALLOWANCE (HCFSA) – Employees may elect this pre-tax program to cover qualifying health care expenses.
DEFERRED COMPENSATION – A deferred compensation plan is available to employees.
OTHER – Other pay and benefit items apply to certain positions or assignments, such as Bilingual Pay and Night Shift Differential. 

Selection Plan

THE EXAMINATION: Your application and supplemental application will be reviewed to determine if you have met the education, experience, training and/or licensing requirements as stated on the job announcement.  If you meet these criteria and are one of the best qualified, you may be required to compete in any combination of written, oral and/or performance examinations or a competitive evaluation of training and experience as described on your application and supplemental application. You must pass all components of the examination to be placed on the eligible list.  The examination may be eliminated if there are ten or fewer qualified applicants.  If the eligible list is established without the administration of the announced examination, the life of the eligible list will be six months and your overall score will be based upon an evaluation of your application and supplemental application. If during those six months it is necessary to administer another examination for this job class, you will be invited to take the examination to remain on the eligible list.            

HOW TO APPLY: Apply Online Now! Click on the link below; or print out an application and supplemental questionnaire and mail/bring them to: Santa Cruz County Personnel Department, 701 Ocean Street, Room 310, Santa Cruz, CA, 95060. For information, call (831) 454-2600. Hearing Impaired TDD# (831) 454-2123. Applications will meet the final filing date if received in one of the following ways: 1) In the Personnel Department by 5:00 p.m. on the final filing date, 2) submitted online before midnight of the final filing date. Following a review for minimum qualifications, applicants who are selected to move forward in the recruitment process will be notified that they must submit a completed conviction history questionnaire in order to continue to the examination phase of the process.

Women, minorities and people with disabilities are encouraged to apply.  If you have a disability that requires test accommodation, please call (831) 454-2600.

To comply with the 1986 Immigration Reform and Control Act, Santa Cruz County verifies that all new employees are either U.S. citizens or persons authorized to work in the U.S.  

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract.

An Equal Opportunity Employer